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February 20, 2013 - Special Education Advisory Committee Minutes
Special Education Advisory Committee
February 20, 2013
A meeting of the Special Education Advisory Committee was held at Educational Services, 164 VanOrder Drive, Kingston, on Wednesday, February 20, 2013, at 7:00~p.m.
Present Trustees:
P. Murray, Co-Chair
E. Crawford
Present Members:
Karen Jeffrey, Lennox and Addington Resources for Children
Andrea Martin, Member-at-Large (Queens University)
Erin Sheldon, Community Living Kingston
Brad Shoniker, Member-at-Large
David Williams, Learning Disabilities Association of Kingston and Co-Chair
Present Staff:
Chris Herron, Educational Services & Safe Schools Coordinator
Alison McDonnell, Supervising Principal
Steve Ward, Vice-Principal of Educational Services
Darlene Kirkpatrick, Recording Secretary

Nadine Carson, Epilepsy Kingston
Pat LaLonde, Autism Ontario
Charlene Whalen, Family & Childrens Services, Lennox and Addington
Drew Boyce, School to Community Coordinator
Jennifer Davidson-Harden, Chief Psychologist
Ann-Marie Lacoursière, Principal of Educational Services
Jennifer Murphy, Special Education Program Coordinator
Alexis Stefanovich-Thomson, Special Education Program Coordinator
The meeting was chaired by David Williams.  He called the meeting to order, welcoming those present.

Approval of Agenda

MOVED BY Brad Shoniker, seconded by Trustee Crawford, that the agenda, as distributed, be approved.–Carried

Approval of Minutes

MOVED BY Brad Shoniker, seconded by Karen Jeffrey, that the minutes of the      January 16, 2013 meeting, as distributed, be approved.–Carried

Business Arising From the Minutes

        Trustee Murray stated that at the January 16, 2013 SEAC meeting, she had indicated that she would follow-up with her colleagues at the OPSBA Public Education Symposium to see if they had any information with regard to the “electronic portal” concept.  She said that her colleagues at the OPSBA Public Education Symposium indicated that they had no information about the “electronic portal”.  She said that we would have to continue to explore to see what the details of the “electronic portal” concept are, as mentioned in correspondence from Jim Dawson, SEAC, Bluewater DSB to the Minister of Education, dated April 23, 2012.

Tour of Educational Services Site

        Vice-Principal Ward conducted a tour of the Educational Services site.  Mr. Williams thanked Vice-Principal Ward for conducting the tour, and for hosting the meeting at the Educational Services site.

        Mr. Ward stated that Educational Services staff is excited to be located at their new site, and he thanked Director Hunter and the Board for their support in finding a new location for Educational Services.

Presentation – IEP Review (Strategic Plan Reference:  Item 1.1)

        Vice-Principal Ward provided a brief overview of the IEP Review process.  He indicated that the 2000 Policy Guide and 2004 Resource Guide were the two framing documents used around the review of the Individual Education Plan Review process in the Province of Ontario.

        Mr. Ward stated that the rubric was provided by the Ministry of Education to be used in the review of the IEP process.  He reviewed the four point scale descriptors for the rubric, as follows:

Emergent:       The IEP complies with few of the Ministry’s IEP Standards.  Some of the required information is missing or incorrectly noted.  Few of the content are personalized and precise.

Developing:     The IEP complies with some of the IEP Standards.  Some of the required information is noted.  Some of the content is personalized and precise.

Satisfactory:   The IEP complies with most of the required IEP Standards.  Most of the content is personalized and precise.

Proficient:     The IEP complies with all of the IEP Standards.  All of the information is personalized and precise.

        Mr. Ward stated that last spring, 10 IEPs over various exceptionalities were reviewed using the rubric template.  He reviewed the following key elements of the IEP Standards:

  • Template
  • Assessment Data
  • Areas of Strength and Areas of Need
  • Accommodations
  • Current Level of Achievement
  • Annual Program Goals
  • Learning Expectations
  • Teaching Strategies
  • Assessment Methods
  • Transition Plan
  • Parent Consultation
  • Link to Provincial Report Card
  • Summary
        Mr. Ward stated that the above-noted information is the framework provided to us by the Ministry.

        Mr. Ward reviewed the LDSB IEP Review Survey Summary.

        Mr. Ward indicated that Karen Jeffrey and David Williams took part in the IEP review process.  Ms. Jeffrey and Mr. Williams commented that being part of the review team was a great learning experience, and that they now have a better understanding of the IEP process.

        Mr. Ward reported that we will be doing another internal review for the 2012-2013 school year, and that the plans for that review are still developing.  He advised that Ann-Marie Lacoursière will be facilitating that process.

        Erin Sheldon indicated that if Educational Services is looking for SEAC representation for the IEP review, she would be pleased to be part of that review.

        Mr. Ward stated that it is good to see the Board’s progress, and that the review helps us to identify what needs to be done next.

        Ms. McDonnell referred to a P/PM 156 related to transition planning, and individual education plans.  She said that the expectation is that P/PM 156 will be implemented for September 2014.  She said that she would share further information as an implementation plan is created.

        Mr. Williams thanked Mr. Ward and Ms. McDonnell for providing the above-noted information.

Educational Services Update (Strategic Plan Reference:  Item 1.1)

        Mr. Ward provided an Educational Services update, as follows:

A Busy Start to 2013

  • Elementary Term 1 Report Cards
  • Secondary Semester 1 wrap-up
  • Secondary Semester 2 start-up
  • Planning for pre-school transitions
  • Preparation for Grade 8/9 transitions
  • Section 23 Annual Program Renewals
February Staff Meeting

  • Emergency Procedures
  • Health & Safety
  • Affinity Group and District Teams – updating information pamphlets
Professional Learning

  • Mental Health Training – Friends for Life (February 22nd)
Ms. Herron reported that additional Friends for Life training will be provided by Educational Services staff on Friday, February 22, 2013.  She said that four of our elementary schools have received training and have implemented the program.  She said that we are expanding Friends for Life training to an additional 10 elementary schools.  She advised that we are bringing teams from each of the 10 schools in to do an overview of the program to demonstrate some lessons and curriculum, and to share information with regard to pathways to services for students experiencing any concerns regarding mental health.  

  • Mental Health Go To Educator Training
Ms. Herron advised that additional training with regard to mental health curriculum for secondary schools, Go To Educator training, will take place on March 1, 2013.  She stated that we are expecting five to seven staff from each secondary school, and a training session for half of the participants will be provided in morning and a training session for the other half of the participants in the afternoon.  She reported that participants will be involved in role playing around how one might respond to a student who comes to him/her with concerns, and how to guide a student to the appropriate resources.  She said that the Go To Educator training is being provided to coach staff to help them feel more confident around responding to students with mental health concerns.

  • Elementary DLC/School to Community Collaborative Inquiries (March-May)
  • Secondary School to Community Services Teams – Promoting student independence (February 27th)
        Mr. Ward displayed some photos of the School to Community Services Student Artwork at QECVI, noting that the artwork is on display in the front foyer at QECVI.

        There was no correspondence.

Association Updates

Brad Shoniker

        Mr. Shoniker reported that Ongwanada is in the process of selecting interns, noting that this is being done in collaboration with Hotel Dieu Hospital, Pathways for Children and Youth, St. Mary’s of the Lake Hospital and Providence Continuing Care.

Karen Jeffrey, Lennox and Addington Resources for Children

        Ms. Jeffrey reported that Lennox and Addington Resources for Children is working on staff professional development, noting that they will be offering training to their childcare centre staff and staff from after-school programs.

        Ms. Jeffrey reported that Martin Liberio is coming to the Strathcona Paper Centre, Napanee, on Saturday, December 7, 2013.  He will be speaking about “Room Arrangement as a Teaching Strategcy”.  The cost is $25.00 per person, with lunch provided.

        Ms. Jeffrey advised that LARC is working on its school transitioning process.

Erin Sheldon, Community Living Kingston

        Ms. Sheldon stated that Community Living Kingston is holding an Education Committee meeting on February 21, 2013.

        Ms. Sheldon commented on the amazing workshop, Assessing Emergent Literacy, presented by Caroline Musselwhite at the Faculty of Education, Queen’s University, on January 16, 2013.  She stated that Ms. Musselwhite talked about how to assess and teach high needs students who may be non-verbal, have limited mobility, or who have other disabilities.

        Ms. Sheldon reported that Ms. Musselwhite will be returning to Kingston to present at another conference being held May 24-25.  She further reported that Cheryl Jorgensen will also present at that conference on helping educators to provide language to students.     

Andrea Martin

       Ms. Martin stated that the teacher candidates have gone out to schools again, for the next four weeks.  She said that as expectations arise, so does the pressure on the students.

Learning Disabilities Association of Kingston

        Mr. Williams stated that the Learning Disabilities Association of Ontario has released its response to the Moore vs. British Columbia case from the Supreme Court of Canada and the Educational Implications of the Ruling on Learning Disabilities.

        Mr. Williams provided information about the “A Celebration of Storytelling and Song” event that will take place on Monday, February 25, 2013, at Duncan McArthur Hall, Queen’s University.  The event will be emceed by Master Storyteller Charly Chiarelli.  Tickets are $10 each.

Other Business

Ministry Update

        Ms. McDonnell stated that she is pleased to announce that Community Care Access Centre (CCAC) has hired a mental health nurse for Limestone DSB.   Ms. Herron advised that she is meeting with the mental health nurse tomorrow to discuss what her role will be to start, indicating that her portfolio may evolve for September.  She said that she will work out of Educational Services.  She said that she was hired by CCAC, advising that she is Registered Nurse with a mental health background.

        Ms. McDonnell stated that yesterday we received a memorandum from the Ministry advising that they are funding school boards in the area of suicide prevention, noting that LDSB has been allocated funding in the amount of $12,000 for suicide prevention training.  

        Ms. McDonnell stated that the Board has also received additional funding specifically related to acquisition of technology in our Section 23 programs.  She said that the deadline for use of that money is March 28,.

        Mr. Williams thanked Ms. McDonnell and Ms. Herron for providing the above-noted information.

Next Meeting Date

The next meeting of the Special Education Advisory Committee is scheduled for Wednesday, March 20, 2013, at 7:00 p.m., at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston.  The remaining meeting dates for the 2012-2013 school year are:  April 17, 2013, May 23, 2013 (4th Thursday), and June 5, 2013 (1st Wednesday).  Please note that the May 23rd meeting will be a Tri-Board SEAC meeting, and it will take place at the Hastings and Prince Edward DSB, 156 Ann Street, Belleville.


MOVED BY Brad Shoniker, seconded by Erin Sheldon, that the meeting adjourn at 8:35 p.m.–Carried