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November 21, 2012 - Special Education Advisory Committee Minutes
Special Education Advisory Committee
November 21, 2012

A meeting of the Special Education Advisory Committee was held at Southview Public School, 18 Golf Course Lane, Napanee, on Wednesday, November 21, 2012, at 7:00 p.m.
Present Trustees:
Paula Murray, Co-Chair
Elaine Crawford
Present Members:
Karen Jeffrey, Lennox and Addington Resources for Children
Erin Sheldon, Community Living Kingston
Brad Shoniker, Member-at-Large
Charlene Whalen, Family & Children=s Services, Lennox and Addington
David Williams, Learning Disabilities Association of Kingston and Co-Chair
Present Staff:
Chris Herron, Educational Services & Safe Schools Coordinator
Ann-Marie Lacoursière, Principal of Educational Services
Alison McDonnell, Supervising Principal
Peter Mouncey, Principal, Southview Public School
Steve Ward, Vice-Principal of Educational Services
Darlene Kirkpatrick, Recording Secretary

Shauna Kennelly, Student Placement, Lennox and Addington Resources for Children

Nadine Carson, Epilepsy Kingston
Pat LaLonde, Autism Ontario
Andrea Martin, Member-at-Large (Queen=s University)
Drew Boyce, School to Community Coordinator
Jennifer Davidson-Harden, Chief Psychologist
Jennifer Murphy, Special Education Program Coordinator
Alexis Stefanovich-Thomson, Special Education Program Coordinator

Tour of the School

        Peter Mouncey, Principal at Southview Public School, conducted a tour of the school.

        Trustee Murray, on behalf of the Special Education Advisory Committee, thanked Principal Mouncey for conducting a tour of the school, and for hosting the meeting at the school.

        The meeting was chaired by David Williams, who welcomed those present to the meeting.  He called the meeting to order.

Approval of Agenda

        David Williams indicated that the SEA Presentation and Educational Service Update will be moved to after the “Other Business” section of the agenda.

        MOVED BY Charlene Whalen, seconded by Karen Jeffrey, that the agenda, as amended, be approved.BCarried

Approval of Minutes

        MOVED BY Brad Shoniker, seconded by Karen Jeffrey, that the minutes of the October 17, 2012 meeting, as distributed, be approved.-Carried

Business Arising From the Minutes

School Council Liaison Committee (Parent Involvement Committee)

        It was indicated that Pat LaLonde would serve as SEAC’s representative on the School Council Liaison Committee (Parent Involvement Committee), and Karen Jeffrey would be the alternate SEAC representative on this committee.    This information is to be confirmed at the December 12, 2012 SEAC meeting.


(a)     Newsletter from H’Art Studio

Association Updates

Lennox and Addington Resources for Children (LARC)

        Ms. Jeffrey introduced Shauna Kennelly, a student from the Autism Behavioural Science Program at St. Lawrence College, who was doing a student placement at Lennox and Addington Resources for Children for the next four weeks.

        Mr. Williams thanked Ms. Jeffrey for providing the above-noted information.

Community Living Kingston

        Ms. Sheldon provided information from the workshops she attended at the “Closing the Gap” Conference at Minneapolis.  She said that the information provided was great, and that one of the presenters is coming to Kingston, on her own time, for two days in January.  

        Ms. Sheldon reported that Community Living Kingston is working on a conference for the spring, “Access to the Curriculum for All.”

        Mr. Williams thanked Ms. Sheldon for providing the above-noted information.

Learning Disabilities Association of Kingston

        Mr. Williams indicated that the Learning Disabilities Association of Kingston participated in the recent Santa Claus Parade, Kingston, in partnership with the ADHD parent support group, providing the details as to how LDAK became involved.

        Mr. Williams reported that LDAK finished its fall 2012 Learning = Power workshops.  He said that the IEP 101 workshop for the secondary panel was well received.

        Mr. Williams advised that LDAK is planning for the end of January, an event "Story Slam" at the Faculty of Education, Queen's University.  He said that he would provide further details at the next SEAC meeting.

Other Business

Dr. Ross Greene Presentation

        A committee member asked if Dr. Ross Greene’s presentation is open to the public.  Ms. McDonnell indicated that information concerning Dr. Greene’s presentation on December 6, 2012, would be forwarded to SEAC members.

Special Education Plan 2012-2013

        Ms. McDonnell stated that at the last SEAC meeting, we began discussions on the Special Education Plan, noting that each Committee member had received a copy of it.  She also indicated that the Board’s Strategic Plan is brought to SEAC’s attention on an annual basis for input.  She said that the document is posted on the Board’s website.   

        Ms. McDonnell reviewed the Strategic Plan: Year 4 of 5 Year Plan, Key Initiatives for 2012-2013 Detailed Plan document.

        Trustee Murray stated that Trustees are very proud of the Board’s Strategic Plan, noting that they have tried to make it user-friendly.  

        Ms. McDonnell stated that the Plan includes Key Objections (4-5Year), Success Indicators and Key Initiatives.  She referred to Goal 1: Improve Student Achievement, 1.1 Student Success achievement levels will be increased, and stated that the key initiatives are reflective of every student in our Board, including students with special education needs.  

        Ms. McDonnell referred to page 5 of the document, 1.2 Implement the Full-Day Learning For 4 and 5 year Olds initiative as per Ministry direction, and indicated that Educational Services staff will continue to support the early learning needs of students in FDK through the Community Transition to Kindergarten Protocol and supports through the Early Learning Team.

        Ms. McDonnell referred to Goal 2: Ensure Equity, Inclusion and Well Being, 2.1, Improve educational programs and increase support strategies for at risk students.  Specifically, Ms. McDonnell referred to success indicator 2.1.5, A Mental Health Strategy will be developed and implemented.  Key initiatives will include 2.1, Resource mapping to review existing resources and service delivery model, and 2.1.5b, Mental Health Workers, in partnership with Pathways, in all LDSB school buildings.  She also reviewed sections 2.1.5c, 2.1.5d, 2.1.5e, and 2.1.5f of the document, as well as 2.2.3 (Accessibility).

        Ms. McDonnell referred to Goal 3: Enhance Engagement, Accountability and Sustainability.  She reviewed Key Objective 3.8 Actively engage educational partners, municipal and provincial governments, community agencies and the public.  Ms. McDonnell also referred to Success Indicator 3.8.1, noting that requirements of the Partnership for Student Success Agreement through the Crown Wardship Education Championship Team are being implemented. Success indicator 3.8.2, Student Support Leadership Initiative was also discussed.

Ministry Update

        Ms. McDonnell reported that Stacey Lawson is the  mental health nurse assigned by Community Care Access Centre (CCAC) to provide service to the Limestone District School Board.  She said that she has been located at Educational Services, as of today.  She advised that Ms. Herron is working through an orientation plan for Ms. Lawson.  She indicated that Ms. Lawson will have an opportunity to connect with the people connected with mental health initiatives in schools, as well as connect with our community partners (Pathways and HDH).  She stated that a formal role description for this position is being developed collaboratively between Limestone District School Board and CCAC.  

        Ms. McDonnell stated that the Limestone District School Board was told that it would be assigned two mental health nurses, but we are waiting for information as to when the second person will begin.

        Mr. Williams thanked staff for providing the above-noted information.

Special Equipment Amount (SEA) Presentation

        Principal Lacoursière provided information about the Special Equipment Amount (SEA), as follows:


•     Funding for equipment for students with special education needs
•     Supports the cost of essential equipment
•     Recommended by a qualified professional
•     Provides students with accommodations that are directly required and essential to access the Ontario Curriculum and Board programs

Two Components

1.      SEA Per Pupil Amount
2.      SEA Claims-Based Funding

Per Pupil Amount

•     For the purchase of computers, software, computing-related devices and required supporting furniture identified for use by students with special education needs
•     Includes all training and technician costs for SEA equipment
•     Created to provide boards with greater flexibility for the purchase of SEA equipment
•     Board will receive base amount of $10,000 plus a Board specific per pupil amount x average daily enrolment

SEA Claims-Based Amount

•     Purchases of other non-computer based equipment: sensory, hearing, vision, personal care, or physical assists supports
•     $800 deductible

Qualified Professionals

•     Psychologist or Psychological Associate
•     Physician
•     Social worker
•     Occupational Therapist
•     Physiotherapist
•     Audiologist
•     Optometrist/Ophthamologist
•     Speech-Language Pathologist
•     Augmentative Communication Therapist


•     Reports/Assessment
•     Students do not have to be identified through the IPRC process, but the SEA claim must be supported by appropriate documentation, including a current IEP
•     Recommendations from a Provincial School are also acceptable for equipment required to support blind, deaf, and deaf-blind students

Use of Equipment

•     The equipment must be available to the student for whom it was purchased, but the equipment may be shared with other students

Five Stage Process

•     Assessment of Need
•     Initiation of Claim
•     Processing of Claim through to Approval
•     Ordering Equipment
•     Receipt of Equipment and Follow-up

Assessment of Need

•     Assessment and Recommendations
•     Documentation from qualified personnel
•     Educational Services staff

Initiation of Claim

•     School Level – usually Vice-Principal or SST/LPS
•     Copy of all assessment and diagnosis documentation
•     Current IEP signed by Principal
•     Includes list of equipment in “Individualized Equipment” of IEP
•     SEA Technician

Processing of Claim Through to Approval

•     Educational Services Team
•     Claim reviewed and submitted
•     Approval to purchase
•     Ordering of equipment

Ordering Equipment

•     Educational Services SEA Team

Receipt of Equipment and Follow-Up

•     Vendor
•     School Contact
•     Training as required

Claim Cycle

•     SEA claim cycle runs from May 1st to April 30th
•     March 15 date for submission or addendum for processing in the current claim year
•     Equipment must be ordered, received and invoiced before April 30th

Educational Services Update

Principal Lacoursière provided an Educational Services update, as follows:

Professional Activity Day

•     October 29th
•     Educational Services staff reviewed local data obtained through the Early Development Instrument (EDI)
•     Staff discussed the data and potential implications for our service delivery models

Professional Learning

•     Sixteen Educational Services staff members participated in First Aid/CPR Training in early November
•     Sessions were held by Educational Services and Information Technology Services for staff from all schools (K-12) around processes for improving the entry and management of our Special Education data in Trillium
•     Planning continues for various professional learning initiatives, including Year 2 of the Collaborative Inquiry Model for Elementary District Learning Centre and Elementary School to Community teachers
•     Educational Services Administration, Coordinators and Elementary Behaviour District Learning Centre and Section 23 teachers will attend a session presented by Dr. Ross Greene at LDSB on December 6th

Summit on Children’s Mental Health

•     October 25th and 26th at Toronto
•     More than 700 participants
•     Christine Herron, Dr. Jennifer Davidson-Harden, and Dr. Khalid-Kahn presented a session entitled, “Mental Health Awareness in Children and Youth: A School-Based Approach” – over 100 people attended this session

Current Focus Areas

•     Special Incidence Portion (SIP) claims – due to the Regional Ministry Office in mid-December
•     Planning process continues for new IEP Engine – implementation date to be announced
•     Mental Health Initiatives – Mental Health Nurse
•     Daily system support and solution-making

        Mr. Williams thanked Principal Lacoursière for providing the above-noted information.
        Trustee Murray commented on the community partnership meeting that she and Mr. Williams attended that was hosted by Educational Services.  She drew attention to Educational Services staff and commended them for the work that they do.

Next Meeting Date

        The next meeting of the Special Education Advisory Committee is scheduled for Wednesday, December 12, 2012 (2nd Wednesday), at 6:00 p.m., at the Education Centre, 220 Portsmouth Avenue, Kingston.  The remaining meeting dates for the 2012-2013 school year are:  January 16, 2013, February 20, 2013, March 20, 2013, April 17, 2013, May 22, 2013 (4th Wednesday), and June 5, 2013 (1st Wednesday).


MOVED BY Erin Sheldon, seconded by Karen Jeffrey, that the meeting adjourn at 9:00 p.m.-Carried