Your browser does not support JavaScript!
November 18, 2009 - Special Education Advisory Committee Minutes
Special Education Advisory Committee
November 18, 2009

A meeting of the Special Education Advisory Committee was held at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, November 18, 2009, at 7:00 p.m.
Present Trustees:
Elaine Crawford, Co-Chair
Helen Brown
Joan Young, Student Trustee
Present Staff:
Marg Akey, Supervising Principal
Drew Boyce, School-to-Community Coordinator
Scot Gillam, Principal, Educational Services
Darlene Kirkpatrick, Recording Secretary
Steve Ward, Vice-Principal, Educational Services
Present Other:
Kathy Bennett, Community Living Kingston
Nadine Carson, Epilepsy Kingston
John Freeman, Member-at-Large (Queen's University)
Pat LaLonde, Autism Society
Brad Shoniker, Member-at-Large
Charlene Whalen, Family & Children’s Services, Lennox and Addington
David Williams, Learning Disabilities Association of Kingston
Kristin Check, Coordinator, Project Lead "Connections for Students"
Kathy McVety-Kavanaugh, Special Education Program Coordinator

        The meeting was chaired by Kathy Bennett, who welcomed those present to the meeting.  

Approval of Agenda

        Ms. Bennett advised that she will provide an update on her call to Lynn Ziraldo with regard to SEAC Training under the Other Business section of the agenda.  She further advised that the order of the agenda is being changed to have Supervising Principal Akey provide the Ministry of Education/CODE Project updates prior to the 3L’s Project: Living and Learning Through Literacy presentation.

        MOVED BY Brad Shoniker, seconded by Nadine Carson, that the agenda, as amended, be approved.–Carried

Approval of Minutes

        MOVED BY Brad Shoniker, seconded by David Williams, that the minutes of the October 21, 2009 meeting, as distributed, be approved.–Carried

Ministry of Education/CODE Project Updates

        Ms. Akey indicated that Educational Services would like to provide updates on the projects in which they are involved with the Special Education Advisory Committee.  She provided information regarding the following projects:

Safe Schools – Keeping Our Kids Safe at School Act and Revisions to PPMs 144 and 145

LDSB School Team Training – November 26, 2009
•       To provide staff with an overview of safe schools legislative, regulatory and policy changes that impact boards – February 1, 2010
•       Including changes to PPM 144 “Bullying Prevention and Intervention” and PPM 145 “Progressive Discipline and Promoting Positive Student Behaviour”

Assessing Achievement in Alternative Areas (A4)

The Ministry has collected specific information on current methods used by school boards to assess the achievement of the very few numbers of students who are in programs where none of the student’s learning expectations are derived from the Ontario curriculum.  These students are, therefore, exempt from the standardized provincial assessments.

Results of the survey are being shared with us and we will be working with the Special Education Program and Policy Branch (SEPPB) of the Ministry of Education as they provide us with direction to enhance provincial processes for assessment, data collection and reporting to parents on the achievement of students who do not access the Ontario curriculum.

Guidelines have been drafted and we will be working with our Coordinating Board – Ottawa Carleton to review current practice, identify gaps and set targets to enhance local assessment processes.

PPM 149 – Protocol for Partnerships with External Agencies for Provision of Services by Regulated Health Professional, Regulated Social Service Professionals and Paraprofessionals

School boards will be developing protocols with external agencies which identify the partnership, delineate programs and services and include a formal partnership agreement.  Implementation date is January 1, 2010.

CODE: JK-1 Assessment and Intervention Project

The Special Education Program and Policy Branch (SEPPB) of the Ministry of Education has provided funding for the 2009-2010 school year to support the development and implementation of effective evidence and research-informed assessment and intervention strategies for all students in JK-Grade 1.

The project is about providing us with the opportunity for collaborative professional learning then to contribute recommendations to the Ministry regarding student achievement in the early years.

Work dates – December 11/09, January 15 & 29/10, February 19/10 and March 26/10 with Hastings-Prince Edward District School Board as Lead Board.
Ministry of Education/CODE Project Updates (continued)

Learning for All

•       On December 3, 2009, ten staff from LDSB will be attending the Learning for All training session in Ottawa at the Ottawa Catholic DSB;
•       Superintendents of Secondary and Elementary Curriculum, School Effectivness Framework (SEF) Lead, Student Success Lead and Admin. and Lead Staff, and Consultants/Coordinators from Educational Services and Curriculum;
•       We will be aligning our Board Improvement Plan and our School Effectiveness Framework with Learning for All.

Individual Education Plan (IEP) Discussion

On December 4, 2009, in Smith Falls, a team of four: Special Education Lead, System Program Lead for IEPs, School Administrator, and SEAC representative, will attend a Regional Session to discuss the continuous improvement of Individual Education Plans to support student achievement.

Shared Solutions – A Guide to Preventing and Resolving Conflicts Regarding Programs and Services for Students with Special Education Needs

•       The results fo the April 2009 survey were shared with us via a memo dated October 26, 2009;
•       The determination is that a Provincial Advisory Committee will use the results to submit a series of recommendations to help inform future policy direction to the Special Education Program and Policy Branch of the Ministry of Education;
•       The report is due in late Fall 2009.

Improving Educational Outcomes for Children and Youth in Care

•       A cross-sectoral meeting was held on November 12, 2009, in Toronto with representatives from Education and Children’s Aid Societies across the province to address the issues and challenges and to develop practical solutions for educators and child welfare professionals to strengthen our work together to support these students to succeed in school.
•       Kingston/Frontenac-Lennox & Addington, and Hastings have received funding to develop a Crown Ward Education Championship Team.

School Health Support Services

•       Ministry of Health and Long-Term Care, Ministry of Education and Ministry of Children and Youth Services have informed us that Deloitte & Touche LLP will conduct a review of School Health Support Services on behalf of the government and provide a final report by July 31, 2010.
•       School Health Support Services are administered by Community Care Access Centres and funded by the Ministry of Health and Long-Term Care through the LHINs.

        Ms. Bennett thanked Supervising Principal Akey for providing the above-noted information.

The 3 L’s Project: Living and Learning Through Literacy

        Ms. Bennett welcomed Drew Boyce, School-to-Community Program Coordinator, Kathi Toth-Switzer, and Kari Jalbert, School-to-Community Program teachers.

        Mr. Boyce introduced Kathi Toth-Switzer and Kari Jalbert.  He stated the 3 L’s Project started in the spring of 2007 as a literacy-based project at one of the Board’s schools.

        Ms. Toth-Switzer provided information on how this project evolved.  She indicated that originally it was a Limestone Learning Foundation proposal that she brought forward in order to improve her literacy program.  She said that she wanted and realized that the literacy component for our students needed to be integrated into their alternative curriculum areas.

        Ms. Toth-Switzer said that this project was just at Odessa Public School initially.  She reported that she wanted to make a resource that involved students, and she wanted the resource to be a storybook based on social living skills.

        Ms. Toth-Switzer advised that in the fall of 2007, she approached the Limestone Learning Foundation for a grant.  She explained how the project evolved.

        Ms. Jalbert shared information on the development of her students’ book “Brushing Your Teeth”, commenting how excited the children were to be involved in the project.  She explained the writing process.  She read the book.

        Mr. Boyce shared information on the development of his students’ book “Wash Away the Dirty Germs”, reviewing the process.  He read the book.

        Ms. Toth-Switzer read the book “On the Yard” which is about social skills.  She commented on her students involvement in the project.  She reported that she had approached teacher Tim Stiff, Napanee District Secondary School, to do an arrangement of the song, which he did.  She further reported that the Girls’ Choir at Napanee District Secondary School recorded the music.  Those present listened to the song.

        Mr. Boyce advised that of the other opportunities that were provided to students, as follows:

•       public speaking
•       community outings
•       use of camera for other experiences (cookbooks, CD slide show and communication tool)

        Mr. Boyce reviewed where they are today, as follows:

•       Rotary Luncheon
•       SCS Curriculum Council
•       SCS Secondary Teachers – PA Day
•       SEAC
•       Elementary Vice-Principals’ meeting
•       SST/LPS meeting
•       Distributed with the Limestone District School board
•       PR/Marketing – outside LDSB

        Ms. Toth-Switzer stated that they wanted to evaluate the project, and therefore, a teacher feedback form is included at the back of each book.

        Mr. Boyce advised that Kwik Kopy printed the books and provided the graphic designer, noting that enough copies of the book were printed for all elementary and secondary schools, as well as for the “stars” of the books.

        Kathy Bennett thanked the presenters for providing information about the project.

Educational Services Update

        Principal Gillam commended Mr. Boyce, Kathi Toth-Switzer and Kari Jalbert for their work with regard to the 3 L’s Project: Living and Learning Through Literacy.

        Mr. Gillam provided the following update:

Special Equipment Amount (SEA) Update

•       Educational Services Technician – funded 0.75 by Ministry to process SEA claims
•       Office reorganization to support process
•       128 claims processed to date – 133 processed all of 2008/09
•       SEA Training

Program Coordinator

•       EA Exceptionality Course – begins this month
•       Clinical and Speech Language Pathologist Professional Learning – November 10 – focus was on linking clinical data to the IEP process; especially measurable goals and expectations
•       Differentiated Instruction Learning Plans
•       Student Support Teacher (SST)/Learning Program Support (LPS) course – final night November 18th.  Focus of this session was on supports in LDSB, including Educational Services teams and services

Autism Supports

•       “Connections” Update – November 17 – Professional Advisory Team – resource shared and presentations on parent communication, Principals’ toolkits, Transition Team roles, responsibilities and protocols
•       Kristin Check and Alexis Stefanovich-Thomson attending Eastern Network Session at Community Living
•       St. Lawrence College students – two autism program students will join the autism team for four weeks starting November 23, 2009
•       Autism Curriculum Council – November 25 – Assistive Technology focus at LCVI
•       November 30-December 1 – Autism Team members going to an Anxiety Disorders in Children and Adolescents Workshop, in Ottawa

School to Community Services

•       Three Ls Project – Living and Learning Through Literacy

Computer Resource Teacher

•       Assistive Technology Workshop – NAEC with Program and “Connections” team members

Deaf/Hard of Hearing/Blind/Low Vision Supports

•       Symposium East – November 24 – the focus is on “communication”
•       Social gathering for children with hearing loss and their families with Algonquin and Lakeshore Catholic DSB at the Playtrium in Kingston

Senior Administrator

•       TAPP-C Training – November 24 – Kingston Fire and Rescue, BAT Team and Secondary administrators attending
•       Level 1 – December 1 and 2 – JoAnne Payne, Krishna Burra and Lynne Rousseau
•       Level 2 – December 3 and 4 – Kevin Cameron
•       Risk Assessment Training – Dr. Nasreen Roberts from HDH Child & Adolescent Psychiatry Department – BAT Team and Clinical Staff
•       LDSB/HDH/KGH Risk Assessment Protocol – presented at the November 5 Ontario Council of Administrators in Special Education meeting and the Ontario Ministry of Health, Innovation in Health Care Expo on November 18th

SST/LPS/Clinical/Speech & Language/Itinerant Teacher Meeting – December 10, 2009

•       Interactive and Differentiated Workshop on Working with Students with ASD
•       Clinical and Speech Language Staff will be attending in the morning
•       Educational Services Itinerant Special Education teachers attending in the afternoon
•       Autism and Program Team presenting

Secondary Supports

•       November 16 PA Day In-Service – Secondary School to Community Teachers – topics included the IEP and Measurable Learning Expectations, Inclusionary Practices and the Brigance – the half day was organized by the Secondary SCS PD Planning Committee
•       Student Success/LPS In-Service – November 30, 2009 – focus on Assistive Technology and Differentiated Instruction

General Information

•       Equity/Inclusion and Safel Schools – Training on November 26 for school-based teams
•       Joint School-to-Community and Autism Teams’ meeting – November 19 – continue to build best practices and resources
•       Kristin Check and Kathy Bennett – presentation to Community Living on SEAC

        Kathy Bennett thanked Mr. Gillam for providing the above-noted information.

Association Updates

Autism Ontario

        Ms. LaLonde advised that Autism Ontario sent out the Parent Survey for PPM 140 last week.  She further advised that the Christmas party for children with autism and their families will be held December 6 at École Cathedrale.

        Responding to a question from Ms. LaLonde, Ms. Akey stated that the Parent Survey was also posted on the LDSB website under the Parents tab, noting that it will be open until December 18, 2009.

John Freeman

        John Freeman commented on the Health Behaviour in School Aged Children research that he is conducting.

Community Living

        Kathy Bennett advised that Community Living is holding a workshop “School Inclusion Works” on December 5 and 6, 2009, for families interested in inclusive education.  The workshop will be held at the Ambassador Hotel and Convention Centre, and the cost is $49 per person.

Other Business

SEAC Training

        Kathy Bennett advised that she had contacted Lynn Ziraldo with regard to her providing SEAC Training for SEAC members.  She said that she is available March 24, 2010 to conduct the training.  Ms. Bennett suggested that our neighbouring SEACs be invited to attend the training session.

Next Meeting Date

        The next meeting of the Special Education Advisory Committee is scheduled for Wednesday, December 9, 2009 at Minos Village, Kingston, at 5:30 p.m.  The remaining 2009-2010 SEAC meeting schedule is as follows: January 20, 2010, February 17, 2010, March 24, 2010 (fourth Wednesday), April 21, 2010, May 19, 2010, and June 9, 2010 (second Wednesday).


        MOVED BY David Williams, seconded by Pat LaLonde, that the meeting adjourn at 8:55 p.m.–Carried