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March 27, 2013 - Property Operations Minutes
Property/Operations Committee
March 27, 2013

A meeting of the Property/Operations Committee was held at École Sir John A. Macdonald Public School, 529 St. Martha Street, Kingston, on Wednesday, March 27, at 6:30~p.m.    
Present Trustees:
D. Jackson, Chair
G. Beavis
H. Brown
E. Crawford
L. French
A. Goodfellow
Present Staff:
D. Fowler, Manager of Facility Services
S. Hedderson, Principal, École Sir John A. Macdonald PS
R. Richard, Superintendent of Business Services
D. Kirkpatrick, Recording Secretary     

Chair Jackson called the meeting to order, welcoming those present to the meeting.  He reported that regrets were received from Trustees Chadwick and Ruttan.

Chair Jackson thanked Steve Hedderson, Principal at École Sir John A. Macdonald Public School, for hosting the meeting at the school, and for conducting a tour of the new facility.

Mr. Hedderson withdrew from the meeting.
Approval of Agenda

        Trustee Beavis indicated that he would ask a question with regard to renovations at James R. Henderson Public School, under the Other Business section of the agenda.

        Chair Jackson indicated that he would bring forward an item related to the GSNs, an item related to Electoral Boundary Changes and an item related to the Food Sharing Project, under the Other Business section of the agenda.

MOVED BY Trustee Crawford, that the agenda, as amended, be approved.–Carried
Update re: Granite Ridge Education Centre New School Construction  Strategic Plan Reference: Item 3.4.2c

Manager Fowler shared a slide presentation of the Granite Ridge Education Centre new school construction.

Update re: Sydenham High School Addition – Strategic Plan Reference: Item 3.4.2d

        Manager Fowler shared a slide presentation of the construction of the new addition being built at Sydenham High School.

Update re: Earth Hour in Limestone

        Manager Fowler advised that Earth Hour took place on Saturday, March 23, 2013 at   8:30 p.m.  He indicated that the Limestone DSB Earth Hour took place on Friday, March 22, 2013.  He stated that 31 schools contacted Joe Hendry, LDSB Energy/Environmental Technician, to request that the Board monitor their energy conservation.  He said that the participating schools indicated that they would turn off their lights in the classroom, as well as their computers where possible, and asked that Facility Services staff measure their energy use and energy savings.

        Manager Fowler reviewed, as examples, energy use and energy savings at both Bayridge Secondary School and Central Public School.  He stated that CKWS provided media coverage at Bayridge Public School, interviewing teacher Jennifer Anderson, the lead staff person in charge of the environmental program at the school, which engages students to help save energy.

        Manager Fowler reviewed the slide that indicated the total estimated electrical power savings as a result of 31 LDSB schools participating in Earth Hour.  He said that the savings overall were: 1,100 KWh (kilowatt hours), which could:

  •         power 85,385 (13 watt) CFL light bulbs for one hour;
  •         save 337 kilograms of carbon dioxide emissions;
•     power a laptop computer for 24,667 hours (1,027days).
Chair Jackson thanked Manager Fowler for providing the above-noted information.

Wind Turbine Project at Amherst Island (Strategic Plan Reference: Item 3.3.1g

        Superintendent Richard reviewed an administrative report regarding the planned construction of wind turbines on Amherst Island, and the potential impact on Amherst Island Public School.  He advised that residents of Amherst Island had raised concerns regarding the transportation of equipment to construct the wind turbines on Amherst Island, and the impact that this construction may have on traffic near Amherst Island Public School.

        Superintendent Richard stated that it appears that the planned construction will be proceeding.  He reported that staff have been in contact with Algonquin Power (the company constructing the turbines) to discuss the proposed routing of construction equipment.  He stated that at this point, the plan is to construct a new temporary Ferry Dock west of the existing dock, and west of the school.  He further reported that the current plan is that materials, required for 24 of the total 33 turbine sites, will be transported via a temporary road running north/south between Front Road and Concession Road 2, well to the west of the school site.   He said that these routes do not pass by Amherst Island Public School, and therefore, should pose no safety concerns for students and staff at the school.  

        Superintendent Richard stated that with the proposed planned location for the temporary Ferry Dock, the current plan is that materials for the remaining nine turbine sites will pass the school on Front Road, as they are destined for site locations on the east end of the island.  He indicated that since these turbines will pass by Amherst Island Public School, some planning on the Board’s part to ensure the safety of students and staff will be needed.  He stated that it may be worthwhile approaching Algonquin Power to see if the proposed eastern route could be diverted away from the school and downtown area.

        Superintendent Richard stated that if the planned eastern transportation route cannot be diverted, it will be imperative for Board staff to work closely with the construction company to ensure that all appropriate steps are taken to ensure the safety of both students and staff during the construction phase of the project.

        MOVED BY Trustee Brown, the Property/Operations Committee recommend to the Board, that the Board forward a letter to Algonquin Power outlining the Board’s safety concerns related to the current construction transportation plans of the nine wind turbines, and requesting that an alternative route be considered, if possible.–Carried

Department Updates

Information Technology Services

        Superintendent Richard reported that there was no Information Technology Services’ report at this time.
Tri-Board Student Transportation Services

        Superintendent Richard indicated that there was no Tri-Board Student Transportation Services’ report at this time.

Facility Services

        Manager Fowler advised that Facility Services staff is preparing for summer projects at this time.  He stated that staff is involved in the preparation of tenders.

        Manager Fowler stated that the Board is in year four of its FDK projects, noting that the projects are in the design stage by the architect.  He stated that FDK classroom additions/renovations will be completed at Amherstview Public School, James R. Henderson Public School, Lord Strathcona Public School, and Yarker Family School.

        Chair Jackson thanked Manager Fowler for providing the above-noted information.

Other Business

James R. Henderson Public School Renovations

        Trustee Beavis indicated that his question was answered when Manager Fowler provided information about the FDK classroom additions/renovations.

        Manager Fowler reported that the architect and Facility Services staff  are meeting with the Principals of James R. Henderson PS, Amherstview PS, Lord Strathcona PS, and Yarker FS next Tuesday in order to finalize a final design for each school.


        Superintendent Richard stated that there was a webcast this morning related to the GSNs.  He said that the Minister of Education and the Assistant Deputy Minister of School Board Finance provided information about the GSNs.  He stated that there appeared to be no more additional cuts to what we anticipated would come forth.  He briefly reviewed the information.  He said that he is expecting that it will be business as usual with respect to timing related to the 2013-2014 budget process.

Food Sharing Project – Strategic Plan Reference:  Item 3.8.4

        Superintendent Richard reported that Trustee Jackson brought this matter forward.  He indicated that the Food Sharing Project is looking for a new site in terms of setting up their storage, as they have been informed that the leasing costs at their current site would increase substantially.  He said that Manager Fowler has shown members of the Food Sharing Project three sites, noting that they are interested in one particular site at LCVI.   He reported that part of an issue related to the one particular site is that it is a major storage area that is weather proofed for Facility Services’ use.  He stated that Facility Services is in the process of determining what renovations may be needed to the site to make it useable and what any associated costs might be.

Update re: City of Kingston Electoral Boundary Changes

        Superintendent Richard stated that the Board has formally responded via a letter to the City of Kingston that a motion was passed indicating the Board’s preferred option relating to the City of Kingston Electoral Boundary Changes is option 1.

        Superintendent Richard stated that the City has indicated that they are officially dealing with this matter in April and have asked if the Board would like to send a delegation to present at the City Council meeting, when this matter is discussed.  He said that we will contact the Chair of the Board to see if she wants to attend the City Council meeting to present the Board’s position.

Next Meeting Date

The next meeting of the Property/Operations Committee is scheduled for Wednesday, April 24, 2013, at 5:30 p.m., at Selby Public School.

        MOVED BY Trustee Crawford, that the meeting adjourn at 7:24 p.m. --Carried