Your browser does not support JavaScript!
February 27, 2013 - Property Operations Minutes
Property/Operations Committee
February 27, 2013

A meeting of the Property/Operations Committee was held in the Barry C. O’Connor Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, February 27, at 6:00~p.m.       
Present Trustees:
L. French, Acting Chair
G. Beavis
H. Brown
H. Chadwick
E. Crawford
A. Goodfellow
S. Ruttan

P. Murray
Present Staff:
M. Baumann, Manger of Financial Services
D. Fowler, Manager of Facility Services
D. Hendry, Sustainable Initiatives Coordinator
J. Hendry, Energy/Environmental Technician
B. Hunter, Director of Education
R. Richard, Superintendent of Business Services
W. Toms, Manager, ITS and Planning Officer
D. Kirkpatrick, Recording Secretary     
The meeting was chaired by Trustee French.  She called the meeting to order, welcoming those present to the meeting.  She reported that regrets were received from Trustee Jackson.
Approval of Agenda

MOVED BY Trustee Goodfellow, that the agenda, as distributed, be approved.Carried

Update re: Sharbot Lake New School Construction  Strategic Plan Reference: Item 3.4.2c

Manager Fowler shared a slide presentation of the construction being done at Granite Ridge Education Centre, the new school to be built at Sharbot Lake.

Update re: Sydenham High School Addition – Strategic Plan Reference: Item 3.4.2d

        Manager Fowler shared a slide presentation of the construction of the new addition being done at Sydenham High School.

Update re: Roof Replacement at Selby Public School – Strategic Plan Reference: Item 3.5.1e

        Manager Fowler shared a slide presentation of the roof replacement construction at Selby Public School.

Update re: Gymnasium Floor Work at École Sir John A. Macdonald Public School

        In response to a question from Trustee Crawford, Manager Fowler stated that the work on the gymnasium floor at École Sir John A. Macdonald Public School is in progress.  He indicated that the surface refinishing and painting of the floor is to be completed during the week of March Break.

Update re: Southview Public School Outdoor Area

        In response to a question from Trustee French, Manager Fowler stated that the installation of the sod is expected to be done for May.  He indicated that the fields are out-of-bounds until such time as the sod has taken.  He said that the playground equipment at the school is fully accessible.

Environmental Sustainability Strategies and Education in Limestone District School Board – Strategic Plan Reference:  Item 3.3.1

        Dan Hendry, Sustainable Initiatives Coordinator, and Joe Hendry, Energy/Environmental Technician, provided information about environmental sustainability strategies and education in Limestone District School Board.

        Dan Hendry indicated that Limestone has promoted the Grade 9 Bus Pass program, noting that all four district school boards within the City of Kingston are involved in this program.  He indicated that QECVI Creative Arts Focus Program students have designed posters around public transit promotion for the Grade 9 Bus Pass program.

        Dan Hendry also provided information about Earth Hour: Kingston Unplugged.  He said that last year, LDSB had 3participating sites, which collectively saved about 1808 KWh, noting that this could:

  • Power 139,077 CFLs (13 watt) light bulbs for one hour;
  • Save 550 kilograms of carbon dioxide emissions;
  • Power a laptop computer for 40,178 hours.
        Dan Hendry indicated that each school received a personalized report the Monday following Earth Hour.

        Mr. Hendry reported that this year, Limestone’s Earth Hour is Friday, March 22, 2013.

        Dan Hendry provided information about the School Garden Process, as follows:


  • Planning Stage
  • Building Stage
  • Maintaining Stage
  • Garden and Food Health & Safety
  • To Do Checklist
  • The Garden as a Teaching Resource
  • Additional Resources
Mr. Hendry provided information related to Community Grants/Prizes, as follows:

  • Received a grant for soil ($900) from the Community Foundation of Kingston and Area
  • Car Medics – the local business that collected the most tires in Southern Ontario won a $20,000 greening package for a local school (reclaimed tire products, trees and shrubs).  J.G. Simcoe Public School is the recipient, and the school is working with Facility Services on a greening project
  • United Way Grant for Kingston Transit Orientation and Promotion ($1,800)
        Mr. Hendry reported that February 7th was National Sweater Day, advising that the Education Centre, Bath Public School, Calvin Park Public School, Marysville Public School and Southview Public School participated in this day.

        Dan Hendry advised that Bayridge Secondary School is running the One Earth, One Chance Conference again this year.  He reported that he is working on the “Sustainable Community” conference with Sustainable Kingston, noting that the conference will be held at the K-Rock Centre.  He further reported that the Limestone DSB Environmental Sustainability Advisory Committee, consisting of representatives from local organizations and the Board, has met twice this year, and that they are working on an annual Sustainability Report.

        Joe Hendry provided information about Limestone’s Battery Recycling Pilot program, as follows:

  • The Limestone DSB is participating in a Battery Recycling Pilot program.
  •                 The Education Centre is participating in the program, along with four schools – KCVI, Bayridge Secondary School, Prince Charles Public School and Enterprise Public School.
        Joe Hendry provided information about the James R. Henderson Public School Exterior Lighting Pilot project.  He said that Facility Services has recently connected all exterior lights at James R. Henderson Public School to the school’s Building Automation System (BAS).  He indicated that the lights will be controlled by a computer program, noting that after the caretaker leaves for the night, the exterior lights will turn off (11:00 p.m. until 5:00 a.m.).  He advised that by doing this, the board hopes to:  reduce vandalism, save energy and reduce light pollution.  He reported that these lights have been integrated into the fire and security alarms.

        Joe Hendry provided information about the EcoSchools program in Limestone District School Board.  He said that the Limestone DSB has been participating in the EcoSchools program for the past five years, noting that last year we had 12 schools certify.  He said that the Board provides: workshops/training, resource sharing/Quarterly Newsletter, Incentive (“gifts”, release time, assistance).

        Mr. Hendry provided information about the Polson Park Public School Energy Conservation Week, as follows:

  • Staff and students at Polson Park Public School participated in an energy conservation week this month;
  • Throughout the week, unnecessary lights and computers were turned off in an effort to save energy; and
  • By using the school’s power monitoring equipment, we were able to measure their success.
        Joe Hendry advised that BFI Canada is the waste services provider for the Limestone DSB, and he displayed the updated signs used for recycling programs.

        Joe Hendry reviewed information related to the heating system at The Prince Charles School, as follows:

  • In the summer 2010, the Board installed a new energy efficient heating system at The Prince Charles School;
  • This new heating system is up to 30% more efficient than the previous system;
  • This has resulted in a reduction in natural gas consumption; and
  • Using a computer software program, we are able to estimate how much natural gas we have saved by implementing this new heating system.  The natural gas avoided equals 49,333m3 or $23,186.
Joe Hendry provided information about Lime TV and Power Meters, as follows:

  • Facility Services has installed LimeTV lobby displays in eight Limestone schools (Southview Public School and École Sir John A. Macdonald Public School will have LimeTV operational in the near future.);
  • The Board has power meters installed on 17 of the buildings for live monitoring of electrical power consumption; and
  • This information is accessible to students, and is also used to measure the effects of Earth Hour and Lights Out Lunches.
        Joe Hendry reviewed information about the design features at the two new schools, as follows:

  • The two new schools have many environmentally conscious design features, including:
  • Pervasive natural daylighting to reduce electricity consumption;
  • Low flow plumbing fixture;
  • Native plants which require no irrigation; and
  • Built-in recycling collection and waste separation areas
        Joe Hendry provided information about Energy Auditing, as follows:

  • A partnership between St. Lawrence College and the Limestone Board was created in 2007-2008;
  • St. Lawrence College students learn how to perform energy audits on Limestone schools; and
  • Integration with the Board’s Specialist High Skills Major Program – Energy.
        Trustee French thanked Messrs. Hendry and Hendry for providing the above-noted information.     

Building Construction Internship Program (BCIP) Project – Strategic Plan Reference:  Item 3.8

        Superintendent Richard reported that a request from QECVI and Hansen (General Contractor) to participate in a Building Construction Internship Program (BCIP) at QECVI has been received.  He advised that the QECVI BCIP wishes to participate in a home building project for a single family residence, in partnership with Hansen (General Contractor) during the second semester of the 2012-2013 school year.  He said that this program gives students the opportunity to work on the construction of a new building.

        Superintendent Richard advised that the Limestone DSB, through QECVI BCIP, will act as subcontractor in assisting with the completion of the project.  He said that all materials required to complete the construction of the building shall be provided by Hansen (General Contractor), and all work is to be completed to the standards required by Hansen, advising that if the building is not completed by June 28, 2013, then Hansen will complete construction.

        Superintendent Richard commented that the QECVI BCIP is a long-standing program with an outstanding record of success, which provides our students with hands-on experience in working on the construction of new residential houses.  This hands-on work experience complements the theory taught in the classroom.

        Superintendent Richard advised that Hansen is not asking for a mortgage from the Board, and as such, there is no direct financial liability to the Board of participating in the project.

        MOVED BY Trustee Goodfellow, the Property/Operations Committee recommends to the Board, that the Limestone District School Board enter into an agreement with Hansen (General Contractor) for the construction of a single family residence at 7th Line, North of Baseline, Wolfe Island, to be completed by June 28, 2013 by the QECVI Building Construction Internship Program –Carried

Food Sharing Project – Strategic Plan Reference:  Item 3.8.4

        Superintendent Richard reported that Trustee Jackson brought this matter forward.  He indicated that the Food Sharing Project is looking for a new site in terms of setting up their storage, as they have been informed that the leasing costs at their current site would increase substantially.  He said that Manager Fowler has shown members of the Food Sharing Project two or three sites, noting that they are interested in one particular site.  He reported that Manager Fowler is reviewing the site to ensure that it can meet the needs of the Food Sharing Project. Facility Services is also trying to determine what renovations may be needed to the site to make it useable and what any associated costs might be.

Department Updates

Information Technology Services

        Manager Toms stated that last week at the Education/Human Resources Committee, an update was provided on the pilot projects that ITS staff is working on.  He said that ITS is continuing to move forward with the pilot projects.

        Manager Toms reported that with respect to his role as Planning Officer, much of his time is spent in supporting the development of the Senior Staff Follow-Up Report with regard to accommodation for the Central Kingston Intermediate and Secondary Schools.

        Trustee French thanked Manager Toms for providing the above-noted information.

Tri-Board Student Transportation Services

        Superintendent Richard reported that there was no Tri-Board Student Transportation Services’ report at this time.

Facility Services

        In response to a question from Trustee Goodfellow with regard to the wood pellet boiler at North Addington Education Centre, Manager Fowler stated that the Board had still not received approval from the Ministry of the Environment to start up the new boiler.  He said that he hopes to have the boiler unit operational by the end of the heating season.

        Manager Fowler indicated that he has no further Facility Services report at this time.

Recess to Private Session

MOVED BY Trustee Brown, that the Property/Operations Committee recess to Private Session.–Carried

Recess to Public Session

MOVED BY Trustee Crawford, that the Property/Operations Committee recess to Public Session.–Carried

Next Meeting Date

The next meeting of the Property/Operations Committee is scheduled for Wednesday, March 27, 2013, at 5:30 p.m.  A suggestion was made that the meeting be held at École Sir John A. Macdonald Public School.

Trustee French suggested that a future meeting be held at Selby Public School.

MOVED BY Trustee Chadwick, that the meeting adjourn at 6:45 p.m.–Carried


Update re: RFP of Bus Routes – Strategic Plan Reference:  Item 3-1.1f

        Superintendent Richard provided an update on the Request for Proposal of Bus Routes.

Recess to Public Session

MOVED BY Trustee Crawford, that the Property/Operations Committee recess to Public Session.–Carried