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March 24, 2009 - Property Operations Minutes
Property/Operations Committee
March 24, 2009

A meeting of the Property/Operations Committee was held at H.H. Langford Public School, 840 County Road 8, Napanee, on Tuesday, March 24, 2009, at 5:30 p.m.
Present Trustees:
L. French, Chair
H. Brown
H. Chadwick
A. Goodfellow (ex-officio)
D. Jackson
B. McLaren
P. Murray

G. Beavis
Present Staff:
C. Butler, Principal, H.H. Langford/Sandhurst P.S.
G. Carson, Manager of Facility Services
J. Hendry, Facility Services
D. Kirkpatrick, Recording Secretary
R. Richard, Superintendent of Business Services
W. Toms, Manager, Information Technology Services       
Chair French called the meeting to order, welcoming those present to the meeting.  She reported that regrets were received from Trustee Crawford.  She thanked Principal Butler for hosting the meeting at H.H. Langford Public School, and for conducting a tour of the school.

Principal Butler withdrew from the meeting.

Approval of Agenda

The Chair reported that an additional item is to be added to the agenda in Private Session.
MOVED BY Trustee McLaren, that the agenda, as amended, be approved.–Carried

Presentation – Update Re: Energy and Conservation Projects

Manager Carson introduced Joe Hendry, Facility Services.  Manager Carson and Mr. Hendry presented information regarding Energy Management and ecoSchools.  They talked about the Solar Wall at First Avenue Public School.  They presented information as follows:

Solar Hot Water Heating Systems

•       Currently there are two Solar Hot Water Heating Systems installed; one at Harrowsmith Public School and the other at Frontenac Secondary School.
•       These systems are used to heat the domestic hot water, or assist with the heating of the building.
•       There is also a system being installed at LCVI.

Total Funding Acquired

Funding Source
Amount Received
EcoEnergy grants for three SolarWall systems
Union Gas Rebate
$  9,450
Electricity Retrofit Incentive Program
(two lighting retrofits)
$     930
Total Received

Metrix 4 – Utility Accounting System

•       Used to track each school’s energy consumption;
•       Each month electricity, natural gas, fuel oil and water data is entered into the database;
•       Each school can view this information on the Facility Services website.

Messrs. Carson and Hendry reviewed the electricity consumption at Frontenac Secondary School for the past five years.

Power Monitoring

•       Currently there are power monitors on six elementary schools;
•       They allow for real-time tracking of power consumption in the school;
•       Used to spot areas of energy waste;
•       Also used to see the effects of an energy saving retrofit;
•       Cost to install power meters at all remaining schools – approximately $467,400.

Messrs. Carson and Hendry reviewed the Odessa Public School gymnasium lighting retrofit project, noting that consumption of electricity was reduced by approximately one-half, as well as the demand.

Photovoltaic Systems

•       Frontenac Secondary School – 800 watts
•       Winston Churchill Public School – 3,100 watts
•       Central Public School – 2,880 watts

St. Lawrence College Energy Audits

•       Students in the “Energy Systems Engineering Technologist” (ESET) program are conducting energy audits on 14 schools;
•       Last year seven schools were audited by students;
•       Presentations to the Board were delivered by the students on March 24, 2009;
•       An energy report has been created by the students for each school; each report has suggestions on how to reduce energy consumption in the school.

St. Lawrence College Carousels

•       In 2007 the ESET students conducted a “Carousel” at all seven schools that were audited;
•       Five stations were set up in the gymnasium and each class attended;
•       Each station presented an introduction to an energy related topic (i.e. Renewable Energy, Conservation)

Provincial Developments
The Proposed Green Energy Act (GEA)

•       Will spark growth in clean and renewable sources of energy, making it easier to bring renewable energy projects to life;
•       Foster a culture of conservation by assisting homeowners, government and schools.

Ministry of Education

•       Develop “Best Practices” for environmental sustainability and energy conservation initiatives.

Federal Developments
Canada’s Economic Action Plan

•       Providing $1 billion over five years for the Green Infrastructure Fund to support projects such as sustainable energy.
•       Provides an additional $300 million over two years to the ecoEnergy Retrofit Program.

Ontario EcoSchools

Manager Carson and Mr. Hendry presented information about Ontario EcoSchools, as follows:

•       Ontario EcoSchools was created by a consortium of education stakeholders to address environmental issues in the formal education system.
•       Ontario EcoSchools receives support from the Ministries of Education, Environment and Energy.
•       EcoSchools is a province-wide initiative to achieve certified EcoSchools status.  Students participate in an exciting, school-wide program that integrates ecological literacy with hands-on activities to conserve energy, reduce waste and green their school grounds.  Points are awarded for achievement according to the EcoSchools certification criteria.
•       An Eco Team, comprised of students and a broad spectrum of members from the school community, creates, implements and monitors action plans to track, manage, and evaluate progress.
•       Through this innovative teaching model, students develop the knowledge they need to understand how their actions have an impact on the environment and make the most environmentally responsible choice possible.

EcoSchools Certification

•       The Limestone District School Board will have five schools applying for EcoSchools Certification as of April 30, 2009:

        •       North Addington Education Centre;
        •       Napanee District Secondary School;
        •       Sydenham High School;
        •       Module de l’Acadie; and
        •       Central Public School.

•       There are a number of other Limestone District schools that have stated their intention, to start the process of becoming an EcoSchool, for the start of school in September and to apply for EcoSchools certification in April 2010.

•       The continued support from the Limestone District School Board for this initiative is gaining momentum every day.

Ontario EcoSchools Lighthouse Schools Workshop Series 2008-2009

•       These Ontario EcoSchools Professional Development sessions will provide an opportunity to:
        •       Learn about the EcoSchools program and resources;
        •       Assess your school’s progress using EcoSchools;
        •       Address specific questions or issues teachers/staff are facing; and
        •       Network and learn from each other’s experiences.

The following information was provided from Aladaco Consulting for Halton DSB, 2006:

•       If 1,000 computers were on continuously the electricity consumed would cost $84,884 annually.  If monitors were turned off whenever they are not in use, overall power consumption could be cut by 50%.

Mr. Carson displayed copies of the EcoSchools Stickers, the EcoSchools Newsletter, as well as EcoSchools Resources.

Chair French thanked Manager Carson and Mr. Hendry for providing overviews of the energy and conservation projects.

Presentation – Facility Services Handbook

Manager Carson reviewed the contents of the Facility Services Handbook.  He said that the handbook was developed to provide Principals with information about Facility Services.  Manager Carson stated that the document is “live”, with any updated information distributed immediately.

Chair French thanked Manager Carson for reviewing the contents of the handbook.

Letter Concerning Wind Turbines on Wolfe Island

Manager Toms reviewed the letter received from Gail Kenney, Chair, Wolfe Island Residents for the Environment, dated February 17, 2009,  that was sent to Director Hunter regarding the wind turbines on Wolfe Island.  He indicated that the Board may want to reiterate that Kingston Frontenac Lennox and Addington Public Health is fully aware of the issue, and that the LDSB sees the issue as Public Health’s responsibility to monitor the health of residents on Wolfe Island.  He indicated that we have done due diligence as a school board.  He indicated that the Board has no towers within 500 m as stipulated in Frontenac Islands Township.  He said that there are two towers located about 1.2 or 1.3 kms from the school, and that there are seven towers within the 2 km radius.

In response to a question from Trustee Goodfellow, Manager Toms stated that we have not received any letters from Marysville Public School parents expressing concern about the towers.

MOVED BY Trustee Jackson, the Property/Operations Committee recommends to the Board, that the Limestone District School Board request to be directly consulted by the relevant municipalities, or Government of Ontario, with respect to all future consultations for the approval or regulation of wind power developments where wind turbines will be located within 3 kms of any school within the jurisdiction of the Limestone District School Board.

Trustee Murray suggested that the Board respond to Ms. Kenney indicating that the issue is the responsibility of Public Health, but that we will continue to monitor the situation as we do have children in a school within our district.

Trustee Chadwick indicated that she believes that the Board should defer to Kingston Frontenac Lennox and Addington Public Health with regard to this issue.

The motion of Trustee Jackson was called and LOST.

MOVED BY Trustee Goodfellow, the Property/Operations Committee recommends to the Board, that the Limestone District School Board respond to Ms. Kenney, Chair, Wolfe Island Residents for the Environment’s letter dated February 17, 2009, regarding wind turbines on Wolfe Island, to acknowledge receipt of the letter, and advising that the Board is being kept informed of the situation by Kingston Frontenac and Lennox and Addington Public Health, and that the issue falls under Public Health’s jurisdiction.–Carried

Department Updates

ITS Department
Manager Toms reported that the LDSB and its co-terminus boards are beginning to develop a Business Continuity and Disaster Recovery Plan.  He further reported that ITS continues to work on developing a revised Network Cabling RFP.

Manager Toms advised that he recently attended the Kingston Coalition for Active Transportation meeting, providing a brief report on it.

Manager Toms reported that the enrolment projections for next year are completed and that they will be used for budgeting and planning purposes.

Chair French thanked Manager Toms for his update.

Facility Services

Manager Carson indicated that Facility Services is putting together a tender for Custodial Supplies.  He noted that the contract will be for three years, with a two-year option to renew.

Chair French thanked Manager Carson for providing the above-noted information.  
Recess to Private Session

MOVED BY Trustee Brown, that the Property/Operations Committee recess to Private Session.–Carried

Recess to Public Session

MOVED BY Trustee Goodfellow, that the Property/Operations Committee recess to Public Session.–Carried

Next Meeting Date

The next meeting of the Property/Operations Committee is scheduled for Wednesday, April 22, 2009, at 5:30 p.m., at the Invista Centre.


        MOVED BY Trustee Goodfellow, that the meeting adjourn at 8:20 p.m.–Carried


Labour Relations Matter

Superintendent Richard provided information about a labour relations matter.

Recess to Public Session

MOVED BY Trustee Goodfellow, that the Property/Operations Committee recess to Public Session.–Carried