March 25, 2008
A meeting of the Property/Operations Committee was held at the Board Office on Tuesday, March 25, 2008, at 5:30 p.m.
L. French, Chair
M. Brandao, Capital Project Coordinator
P. Dawson, Construction Maintenance Supervisor
J. Douglas, Communications Officer
D. Kirkpatrick, Recording Secretary
P. Lynch, Manager of Financial Services
R. Richard, Superintendent of Business Services
W. Toms, Manager, Information Technology Services
C. Worthy, Principal, Frontenac SS
S. Wowk, Manager, Tri-Board Student Transportation
Joyce MacLeod-Kane, Councillor, Countryside
Chair French welcomed those present to the meeting.
Approval of Agenda
MOVED BY Trustee Goodfellow, that the agenda, as distributed, be approved.–Carried
Tour of the New Addition at Frontenac Secondary School
Caroline Worthy, Principal at Frontenac Secondary School, thanked the Committee for coming to Frontenac Secondary School. She said that she is extremely proud of the new facility at the school. She thanked the Board and staff for their work in making the addition possible for the students and staff at Frontenac Secondary School.
Ms. Worthy conducted a tour of the new addition.
Chair French thanked Ms. Worthy for hosting the meeting at the site, and for conducting a tour of the facility. She thanked Manny Brandao and Facility Services staff for their work in making the addition come together. She said that she looks forward to holding the Board’s 10th Anniversary celebration at the site on April 30th.
Ms. Worthy, Ms. Douglas and Mr. Brandao withdrew from the meeting.
Pre-Qualification of General Maintenance Service Contractors
Superintendent Richard reviewed an administrative report regarding the Pre-Qualification of General Maintenance Service Contractors.
MOVED BY Trustee Goodfellow, the Property/Operations Committee recommends to the Board, that the Board approve the pre-qualification of the following contractors for General Maintenance Service:
RGM Electric Inc.
Lasalle Electrical Contractors Inc.
Martin Welding & Fabricating
Limen Group Ltd.
Oomen’s Glass Ltd.
Kingston Plate & Window Glass
Pre-Qualification of Mechanical Service Contractors
Superintendent Richard reviewed an administrative report regarding the Pre-Qualification of Mechanical Service Contractors.
MOVED BY Trustee McLaren, the Property/Operations Committee recommends to the Board, that the Board approve the pre-qualification of the following contractors for Mechanical Service:
Asbestos Abatement Services
Interprovincial Insulation Inc.
Water and Air Balancing Services
Brough HVAC Services
Wagar Balancing Company
Duct Cleaning Services
Ontario Duct Cleaning
HVAC Refrigeration Maintenance
Hamilton Smith Limited
Brunet Heating & Air Conditioning
Interprovincial Insulation Inc.
RND Mechanical Insulation Inc.
Sheet Metal Services
Hamilton Smith Limited
Brough Sheet Metal Co. Ltd.
Pritchard’s Plumbing & Heating
Alex McCoy Plumbing & Heating Ltd.
Don Wilson Plumbing & Heating Ltd.
Pre-Qualification of Operational Service Contractors
Superintendent Richard reviewed an administrative report regarding the Pre-Qualification of Operational Service Contractors.
MOVED BY Trustee Brown, the Property/Operations Committee recommends to the Board, that the Board approve the pre-qualification of the following contractors for Operational Service:
Anchor Pest Control
Roofing Repairs/General Maintenance
Semple-Gooder Roofing Limited
French Brothers Roofing
Amherst Roofing and Sheetmetal Limited
Ricardo Roofing Ltd.
Auto Hoist and Chairlifts
M.A. Barr Service Station Maintenance Ltd.
Rolling Doors and Operators, Sectional Doors and Operators and Gymnasium Folding Doors
Eastern Overhead Doors Ltd.
Information Technology Services
Manager Toms reported that the Board will launch its new web site on Monday, March~31, 2008. He advised that the official launch and promotion of the new web site will be delayed until after we make sure that the web site is operating smoothly.
Manager Toms reported that he was scheduled to attend School Council meetings in the north to present information about the high speed network in the north; however, because of inclement weather, the meetings were postponed. He advised that he did manage to attend the School Council meeting at the North Addington Education Centre to present to those in attendance, and that he will attend the School Council meeting at Land O’Lakes School on Wednesday, March 26th, and the School Council meeting at Clarendon Central Public School on April 6th, to present to them.
Chair French thanked Manager Toms for his update.
Tri-Board Student Transportation Services
Manager Wowk stated that he is still attending Ministry Contract Products Advisory Committee meetings, and that the Committee is in the process of developing a template for contractors across the province so that all boards will have the same contracts in place for all bus operators. Manager Wowk stated that the Committee is also moving forward in developing a template for Request for Proposal. He said that he will provide copies of the templates once they have been completed.
Manager Wowk advised that the Province has given boards an adjustment for fuel costs. He said that he predicts our costs will be about $250,000, for which the Board has budgeted. He said; however, that the amount from the province will be about $173,000, which will leave us a shortfall of approximately $80,000. He said that the Province is providing one-time funding for the adjustment.
Manager Wowk stated that because of inclement weather, Tri-Board Student Transportation Services has had six full day bus cancellations, and 16 other days where cancellations have been scattered.
Manager Wowk referred to a report done by Global News on school bus safety, and stated that as a result of Global News’ investigation, Tri-Board Student Transportation Services bus operators have been reminded of their obligations under the law to do inspections on their buses. They have been provided with a checklist of what needs to be done each day. Manager Wowk stated that we have had one bus put out of service because the driver had an invalid driver’s licence, and another one put out of service because the brake light in the bus would not go out. He said that he feels confident that our buses are being inspected as required.
Manager Wowk stated that he expects good news from the Ministry as a result of the Ministry’s Effectiveness and Efficiency Review of the Board’s Tri-Board Transportation operations. He said that the amount will be announced after the Board’s debriefing takes place on Thursday, March 27th. Superintendent Richard stated that he would provide a report on this matter at the next meeting of the Property/Operations Committee.
Chair French thanked Manager Wowk for his update.
Mr. Dawson reported that there are no issues presently in the Facility Services Department.
Trustee Jackson requested a status report at a future meeting regarding the capital costs related to the Board’s major capital projects that are underway.
Next Meeting Date
The next meeting of the Property/Operations Committee is scheduled for Wednesday, April 23, 2008, at 5:30 p.m. Superintendent Richard is to investigate to see if it is possible to hold the meeting at the new City of Kingston Police Station on April 23rd.
MOVED BY Trustee Crawford, that the meeting adjourn at 6:40 p.m.–Carried