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November 2, 2011 - Environmental Sustainability Advisory Committee
Environmental Sustainability Advisory Committee
November 2, 2011

        A meeting of the Environmental Sustainability Advisory Committee was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Tuesday, November 2, 2011, at 6:00 p.m.      
Present Trustees:
P. Murray, Chair
D. Jackson
H. Chadwick
Debbie Villeneuve, School Council Liaison Committee
Becky Corby, School Council Liaison Committee
Tracey McKenzie, County of Lennox & Addington
Janice Thompson, Alternate, County of Lennox & Addington
Elizabeth Savill, County of Frontenac
David Hahn, National Farmers Union, Local 316
John Kittle, County of Frontenac, Member of Green Energy Task Force
Karla Maki-Esdon, Alternate, Cataraqui Region Conservation Authority
Anne MacPhail, Kingston Coalition for Active Transportation, KFL&A Public Health
Tom Carpenter, SWITCH
Stewart Sears, Alternate, Hydro One Networks

D. Fowler, Manager of Facility Services
D. Hendry, Sustainable Initiatives Coordinator
J. Hendry, Energy/Environmental Technician
S. Lehman, Supervising Principal
M. Sewell, Program Leader, Skills Training & Technology
D. Kirkpatrick, Recording Secretary
Linda Whitfield, FOCUS Kingston
Stana Oxford-Oddie, Cataraqui Region Conservation Authority
Tim Amirault, LDSB Student Trustee
Joey Pugh, LDSB Student Trustee
        Chair Murray called the meeting to order, welcoming the Board’s community partners from a variety of environmental sustainability organizations throughout our district.

        Chair Murray introduced Shawn Lehman, LDSB Supervising Principal, who is the Director’s designate on the committee.  She reported that other staff who are present this evening will be introduced at a later time, during the meeting.

Approval of Agenda

        Chair Murray advised that the order of the agenda will be changed to have item 6, LDSB Environmental Sustainability Initiatives, before item 5 Environmental Sustainability Criteria.  She further reported that item 8 Adjournment will become item 9, and item 8 will be Other Business.  She said that under the Other Business section, the matter concerning the Election of the Community Member Co-Chair, is to be added to the agenda.

        MOVED BY Elizabeth Savill, that the agenda, as amended, be approved.–Carried

        Chair Murray stated that the notion of ESAC evolved over time, noting that it was created in response to the Ministry of Education document, “Acting Today, Shaping Tomorrow”.  She indicated that the Limestone District School Board formed an Environmental Sustainability Ad Hoc Committee in 2008, where Trustees reviewed the document and explored how this resource could be used to facilitate improved environmental practices in or schools.  She reported that during the term of the ad hoc committee, it was recommended that the Limestone District School Board use an “environmental lens” to further examine its practices and how the Board could become more sustainable, through the reduction of our carbon footprint.  She said that ESAC is the culmination of the work performed by the ad hoc committee, and the internal stakeholder committee on the environmental education policy.

        Chair Murray stated that the intent of ESAC is to provide an opportunity for community involvement in the area of environmental practices.  She said that we are eager to develop and extend partnerships with our environmental sustainability partners, in order to enhance the environmentally sustainable practices within our school communities.  She said that our work is about creating a more sustainable future for our students, noting that our students are our reason for being.

        Chair Murray thanked the Committee members for attending this evening’s meeting and for being a part of this important work.

Mandate of the Environmental Sustainability Advisory Committee (ESAC)

        Mr. Lehman referred to Section 6.5.0 of Policy 10 (Committees of the Board), which outlines the Purpose, Powers and Duties, Membership, Meetings and Quorum of the Environmental Sustainability Advisory Committee.  He provided a brief overview, as follows:


•     ESAC is an advisory committee of the Limestone District School Board that provides an avenue for community involvement and receives advice and input from the community.
•     ESAC may make recommendations to the Board regarding the establishment and development of education programs and practices of the Board related to environmental sustainability.
•     to promote environmental sustainability education and awareness throughout the Limestone DSB;
•     to promote and pursue environmentally sustainable procedures, practices, operations and initiatives through the Limestone District School Board;
•     to build system capacity for environmental sustainability through enhanced partnerships; and
•     to foster understanding of, and commitment to, the principles of environmental sustainability among LDSB Trustees, staff, students, parents, school councils and the public.

Powers and Duties

•     to facilitate the exchange of information and ideas among committee members and their respective organizations about environmental sustainability education, initiatives and practices of the Board;
•     to increase awareness and understanding among committee members and their respective organizations about the environmental education, initiatives and practices of the Board
•     to seek advice and input from key stakeholders related to environmental sustainability education, initiatives and practices;
•     to respond to the considerations of Limestone District School Board trustees, staff, students, parents, school councils and the public, and engage them in the sustainability process;
•     to provide input into the Board Strategic Plan with regard to environmental sustainability;
•     to make recommendations to the Board about environmental sustainability education, initiatives and practices;
•     to advise in the development and review of guidelines, policies, procedures and communications that recognize, enable and promote environmental sustainability throughout the Board;
•     to report to the Board subsequent to each ESAC meeting, and as requested by the Board.


•             one representative from the KFL&A Public Health
•             one representative from local environmental sustainability organizations, not to exceed 12
•             one additional community member who is not a representative of a local association
•             one representative from the Limestone District School Board School Council Liaison Committee
•             minimum1 student trustee or designate from the Inter-School Council
•             two Trustees (1 Co-Chair elected annually by the Board of Trustees)
•             one community member Co-Chair elected annually by the Committee
•     one alternate for each representative, nominated by each organization and appointed by the Director or designate(s), including one lead staff person (non-voting) and resource persons as required (non-voting)

•     A minimum of three times per school year


•     In the absence of a quorum, an information session may be considered following adjournment

Introduction of ESAC Members

        The members of the ESAC introduced themselves, providing the names of the organizations they represent, as well as a brief overview of their organization’s involvement in environmental sustainability.

        Staff members introduced themselves.
LDSB Environmental Sustainability Initiatives

        Messrs. Dan Hendry and Joe Hendry provided information about some the LDSB environmental sustainability initiatives in which they are involved.  

        Dan Hendry provided information about the Harvesting House project, advising that the Harvesting House was nominated for Kingston’s Livable City Design Award, and that it received Energystar and GreenHouse Construction and LEED Gold certifications.  He further advised that the Creative Arts FOCUS Program helped to chalk Market Square on June 15, 2011, and created conservation posters.

        Dan Hendry reported on the following activities that took place during the Fall 2011:

•     Environmental/Sustainability Contact List
•     EcoSchools/Sustainable Initiatives Discussion Board on First Class
•     Created Recycling Signage for our schools
•     Jeremy Rifkin – 30 tickets for staff and students (September 29th)
•     County of Frontenac ISCP Workshop (October 5th)
•     Held a staff event to present and bring together our Environmental Sustainability Contacts – over 45 people representing over 50% of our schools (October 18th)

        Mr. Hendry provided information, as follows:

School Presentations

•     October 4th – Bayridge Secondary school
•     October 12th – Princes Charles Public School, Grades 4, 5, 6
•     October 13th – Challenge for Change
•     October 20th – St. Thomas More Catholic School (Algonquin and Lakeshore Catholic DSB)


•     GROW Projects
•     Culinary Programs
•     New Ministry Food and Beverage Policy
•     Local Food Newspaper Sponsorship

        Dan Hendry provided information about the Board’s Waste Systems.  He advised that October 17-21 seven elementary schools were involved in a Waste Free Lunch Challenge.  There is also a possible Organic Pilot Project, as well as cell and battery collection points in individual schools.

        Mr. Hendry indicated the Board has been involved in the community, as follows:

•     Sustainable Kingston Chalking (June 15th, 2011)
•     Local Food Newspaper Sponsorship
•     Youth Mentoring Youth Program

        Joe Hendry provided information about the Ontario EcoSchools Program, as follows:

•     Ontario EcoSchools is an environmental education and certification program for grades K-12.
•     The program aims to reduce the environmental footprint of schools by creating environmentally responsible citizens.

Program Benefits

•     Reduce energy consumption within the school;
•     Reduce waste produced by the school; and
•     Create an environmentally-friendly environment within the school.

Key Points

•     Each school year schools must re-certify due to continuous renewal of staff and students.
•     In order to reduce paper waste the application is completed online, making the process more environmentally friendly.

Rewards and Incentives

•     Ontario EcoSchools Plaque
•     Seal of Certification Level
•     Last year each certified school received a recycling station
Limestone’s EcoSchools History

•     Limestone DSB has been participating in the EcoSchools program since 2005
        •     EcoSchools Page on the Facility Services Website
        •     Quarterly Newsletters
•     We had our first schools certify in the 2008-2009 school year (four schools in total)
•     In the 2009-2010 school year, we had eight schools certify
•     This past year we had five schools become certified

EcoSchools Newsletter

•     An EcoSchools Newsletter is released quarterly to Limestone staff.
•     This newsletter is used to inform readers of environmentally conscious projects, programs and other initiatives happening within Limestone schools.

        Joe Hendry commented on  Limestone’s Waste Audit Kit.

        Mr. Hendry provided information about Facility Services projects, as follows:

Biomass Boiler Project

•     A Biomass Boiler has been installed at North Addington Education Centre
•     Currently the school is heated with Fuel Oil
•     This new boiler will burn wood pellets to heat the school
•     The implementation of this system will reduce the amount of fossil fuels burned at the school

        Mr. Hendry reported that the LDSB received a 2011 Switch Sustainable Energy Innovation Award for exemplifying the SWITCH spirit of collaboration and in honour of its leadership and commitment to sustainable energy.

        Mr. Hendry provided information about the Photovoltaic Systems, as follows:

•     Limestone has been installing Grid-Tied Photovoltaic Systems since 2008
•     Buildings include:
        •     Winston Churchill PS
        •     Central PS
        •     LaSalle SS
        •     Limestone Education Centre
        •     Ernestown SS
        •     Lancaster Drive PS
        •     Frontenac SS

        Mr. Hendry provided information about the Solar Thermal Systems, as follows:

•     Solar thermal systems have been installed since 2007.  These systems use the sun’s energy to heat the water used in the school
•     Buildings include:
        •     Frontenac SS
        •     Loughborough PS
        •     Bayridge SS
        •     Harrowsmith PS
        •     LCVI
        •     Napanee District SS
        •     Winston Churchill PS

        Mr. Hendry provided information about the Heating and Cooling Systems, as follows:

•     As heating and cooling systems are replaced within schools they are upgraded to high efficiency components
•     Limestone is currently installing two Ground Source Heat Pump Systems, and have three already in oepration

        Mr. Hendry provided information about the Lighting Upgrades within the Limestone DSB.

        Mr. Hendry provided information about the initiatives, as follows:

Waste Minimization

•     Facility Services has installed 16 water bottle filling stations
•     Reusable water bottles have been provided to all Facility Services staff

Monitoring and Control

•     Utility Consumption Database
•     Building Automation Systems
•     Measure and verify energy savings after a new system has been installed

        Mr. Hendry advised that by participating in Earth Hour, Odessa Public School students cut the school’s electricity consumption by 66%.

        Mr. Hendry provided information about Lime TV, as follows:

•     Lime TV is a Board initiative which communicates various environmental projects to Limestone staff, students and the community
•     A TV screen in the Limestone Education Centre has been installed to showcase these projects
•     Lime TV is being installed at seven different schools, as part of a pilot project

        Mr. Hendry provided information about Energy Auditing, as follows:

•     A partnership between St. Lawrence College and the Limestone Board was created in 2007-08.
•     St. Lawrence College students, in the Energy Systems Engineering Technologist program, learn how to perform energy audits on Limestone schools.

        Mr. Hendry provided information about more initiatives, as follows:

•     85% of cleaning products used in Limestone schools are environmentally friendly
•     Waterless urinals and low flow fixtures

        Dan Hendry provided information about some of the things the Board will continue to be involved in, as follows:

•     Continue with Waste Pilot Program
•     Organics Pilot Project
•     Sustainable Living Website Development
•     Classroom Presentations
•     Youth Mentoring Youth Program with Queen’s AMS and Queen’s Solar Design Team
•     Cross school/program project collaboration: Living Walls
•     Bayridge Environmental Conference One Planet, One Change
•     Earth Hour Campaign

        Chair Murray thanked Messrs. Hendry and Hendry for providing the above-noted information.

Greetings on Behalf of the Trustees of the Limestone DSB

        Trustee Chadwick, Chair of the Limestone District School Board, said that she was delighted to be present this evening with Trustees Paula Murray and David Jackson to welcome those in attendance and to bring greetings on behalf of the Trustees of the Limestone District School Board  on this auspicious occasion– the first meeting of the  Environmental Sustainability Advisory Committee.  She commented that this committee, which we are now calling ESAC,  is one of only a very few like it in public education across the province, saying that we look forward to working collaboratively with Committee members, our community partners, over the coming months and years.
Greetings on Behalf of the Trustees of the Limestone DSB (continued)

        Trustee Chadwick advised that this committee is the culmination of several years of strategic planning and hard work on the part of Trustees, Director Hunter and the Senior Staff of our Board.   She indicated that several years ago the Board amended the goals of its Strategic Plan, advising that Goal 5 of our Plan now reads, "Prepare for future system changes and plan for environmental sustainability."

        Trustee Chadwick stated that we wrote this because we are unanimous in our commitment to working towards a sustainable future for the children and communities we serve. She remarked that we are passionate in our belief that it is our responsibility as leaders of public education to ensure that the operations and practices of our Board and the education of our students reflect and model a strong commitment to environmental sustainability.  She said that the entire plan can be read on our website, and includes a number of sustainability- related initiatives and accomplishments of which we are very proud.

        Trustee Chadwick reported that in Limestone, we are committed to outreach and collaboration with the communities we serve. She said that we believe that public education belongs to all of us and appreciate that there is expertise and perspective and leadership within our community that will without doubt enhance our capacity to make positive change.  She commented that we will look to this committee for recommendations, be they for hard or soft targets, to bring forward to the Board, saying that is why we are so excited about the birth of this community advisory committee.  She thanked the Committee members for joining us  in this  important work, saying that together we can make a difference.

        Trustee Chadwick acknowledged Trustee Murray, who had the vision and personal commitment to persevere until this became a reality.  She said that Trustee Murray been elected unanimously by her fellow Trustees to chair the committee.

        Chair Murray thanked Trustee Chadwick for her comments.

Environmental Sustainability Criteria

        Mr. Lehman reported that the Board is developing an annual sustainability report that will be shared with our community partners, noting that one of the items we have looked at is around environmental sustainability.  He advised that there are very few school boards within the Province of Ontario that have undertaken this initiative.

        Mr. Lehman distributed a sheet, asking Committee members to fill in information concerning sustainability criteria.  He said that he would gather the information and then at the next meeting in February, we would bring a draft of the criteria back to the Committee members, based on the sustainability criteria information they have shared.

        Mr. Lehman asked Committee members to write down any future topics and ideas that they would like discussed and/or shared at future ESAC meetings.

        After approximately 15 minutes, Mr. Lehman collected the information.

        Mr. Lehman stated that if any Committee member has any further input/comments that they did not submit this evening, but would like to submit, to please forward the information to him and he would include it the information to be brought back to the February meeting.

        Chair Murray thanked Committee members for taking the time to fill out the information sheet.

Other Business

Election of Community Member Co-Chair

        Chair Murray advised that the election of the community member co-chair would take place at the next meeting, to be held February 1, 2012.

        In response to a comment by a community member, Mr. Lehman stated that the Board sees the committee as a reciprocal relationship in that community partners would share information around what their organizations are doing with regard to environmental sustainability, and the Board could share information around what it is doing in this regard.

        Trustee Chadwick stated that in terms of subcommittees, one might be established if there was a special initiative or project where the ESAC makes a recommendation.  She said that the Board is looking for recommendations from ESAC around environmental sustainability.  She said that this is an opportunity as a community to share and to collectively increase awareness.  She said that the Board is intent on moving forward with its environmental sustainability goals.

        Chair Murray stated that the intent of this inaugural meeting was to introduce Committee members to the initiatives the Board is doing.

        Trustee Jackson suggested that perhaps there are ways to actively collaborate and partner regarding environmental sustainability initiatives in the broader community, where funding might be provided, if we partner.

        A discussion was held regarding the approval of the minutes.  Trustee Chadwick stated that she would investigate this matter.

Next Meeting Date

        The next meeting of the Environmental Sustainability Committee is scheduled for February 1, 2012, at the Education Centre, 220 Portsmouth Avenue, Kingston, at 6:00 p.m.

        MOVED BY Dave Hahn, that the meeting adjourn at 8:15 p.m.–Carried