Your browser does not support JavaScript!
January 16, 2013 - Education/Human Resources Committee Minutes
Education/Human Resources Committee
January 16, 2013

A meeting of the Education/Human Resources Committee was held in Committee Room A at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, January 16, 2013, at 4:30 p.m.              
Present Trustees:
H. Brown, Chair
G. Beavis
H. Chadwick
D. Jackson
P. Murray
S. Ruttan
Present Staff:
K. Burra, Supervisor of Safe and Caring Schools and Assistant to the Director
B. Fraser-Stiff, Superintendent of Education
A. Labrie, Superintendent of Human Resources
S. Lehman, Supervising Principal
N. Marsh, Superintendent of Education
D. Kirkpatrick, Recording Secretary     
Chair Brown called the meeting to order, welcoming those present to the meeting.  She indicated that regrets were received from Trustee Goodfellow.

Approval of Agenda                                                                              

        Trustee Ruttan indicated that she would like to add an item to the agenda – Follow-up on Combined Classes.  Chair Brown indicated that item would be added to the agenda, under the Other Business section.

MOVED BY Trustee Murray, that the agenda, as amended, be approved.--Carried

Safe Schools Update – Strategic Plan Reference:  Goal 2

        Mr. Burra provided a Safe Schools update, as follows:

Guiding Principles

•     Student well-being and safety
•     Positive conditions for learning
•     Supporting schools

•     Student achievement and learning are served on the plate of a safe and caring environment.

Mr. Burra reviewed the 2011-2012 Initiatives, as follows:

•     Police/Board Protocol Update (ongoing training)
•     Safe Schools Information for students, parents, and staff
•     Threat Assessment Training and Protocol Update (ongoing training)
•     Equity and Inclusion Training for Staff (Harmony Movement)
•     Positive and Safe Spaces Resource and Training (one staff member from every school)
•     Professional Learning with administrators and counselors using Dr. Ross Greene’s model based on his book Lost at School
•     Safe Schools Training for Schools
•     Safe and Health School Teams and School Climate Surveys (Grades 4-12)
•     Restorative Practices (MEND training ongoing)
•     Supports for Schools
•     Parent Outreach and Safe Schools
•     Mental Health Initiatives
•     Long Term Suspension and Expulsion program (ongoing)
•     WITS & WITS/LEADS implementation (JK-6) bullying Prevention Training for teachers and other staff

Directions for 2012-2013

•     Continued emphasis on student well-being and safety
•     Continued emphasis on creating positive conditions for learning
•     Continued support for schools
•     Greater alignment and focus among initiatives

2012-2013 Initiatives

•     Dr. Ross Greene and Collaborative Problem Solving ongoing Professional Learning
•     Restorative Practices (MEND)
•     Bullying Awareness and Prevention: Continued WITS and WITS/LEADS (JK-6) training adoption of the Fourth R training for Grades 7/8
•     Safe and Caring Schools Teams and Climate Surveys
•     Parent Engagement regarding Safe and Caring Schools
•     Increase Bullying Awareness
•     On-line report form for students/parents
•     School supports
•     Safe Schools Training
•     Mental Health Supports
•     Compliance with the Accepting Schools Act (Bill 13) and associated P/PMs
•     Continued emphasis on Equity and Inclusion initiatives

Chair Brown thanked Mr. Burra for his well-informed Safe Schools report.

MOVED BY Trustee Murray, that the Education/Human Resources Committee recess to Private Session.—Carried

MOVED BY Trustee Jackson, that the Education Human Resources Committee recess to Public Session.—Carried

Expanded Opportunities – Strategic Plan Reference:  Items 1.1.1(h) and 1.1.3

        Supervising Principal Lehman provided information about Expanded Opportunities in the Limestone District School Board, and their connection around student success, as follows:

Defining Expanded Opportunities

•     Meeting the needs, interests and strengths of all students, engaging them in learning and better preparing them for graduation and beyond.

Student Success

•     Each school is required to have a Student Success Team that consists of the Lead Student Success Teacher, school administration and other staff.
•     The “other staff” may include Student Support Teachers, Adolescent Care workers, Co-operative Education, Alternative Site staff and other teachers/support staff.

Student Success Teams

•     Student Success Teams meet regularly (weekly or bi-weekly) to track and monitor students in at-risk situations.
•     They support students through the creation of:
        a)      Caring adult program
        b)      Individualized timetable
        c)      Strength and needs based student profile
        d)      Education and career planning supports
•     Student Support Teams provide supports and interventions to assist students in completing mandatory graduation requirements.
•     Support learning teams in school and system professional learning that identifies and addresses the learning and engagement needs of students, especially those in risk situations.

Four Pillars of Student Success

•     Literacy
•     Numeracy
•     Pathways
•     Community, Culture, Caring

Student Pathways

•     Apprenticeship
•     College
•     Community Living
•     University
•     Workplace

Expanded Opportunities support all pathways.

Specialist High Skills Majors (SHSM)

•     SHSM is a specialized career-focused program
•     Enables students to acquire technical knowledge and skills and earn relevant certifications in specific economic sectors
•     SHSMs assist students in their transition from high school to post-secondary education (PSE)
•     First launched in 2006-2007 in Ontario
•     In 2012-2013, there will be 38,000 students in 1,500 SHSM programs in over 670 schools in 19 economic sectors
•     Students complete a bundle of 8-10 Grades 11 and 12 credits (including four major credits, 2-4 other required credits, 2 co-op credits)
•     All SHSMs require 6 or 7 Certifications, including 3-4 compulsory (e.g. First Aid, CPR)
•     Experiential Learning and Career Exploration Activities
•     Reach Ahead Activities
•     Essential skills and work habits

Mr. Lehman reviewed information relating to the number of types of certifications, number of participants receiving certifications, number of sectors, number of programs, number of participants enrolled in SHSM programs, and the number of SHSM graduates for the 2010-2011 and 2011-2012 school years.

Mr. Lehman also reviewed information outlining the types of SHSMs offered at each of the Board’s secondary schools.

Mr. Lehman provided information about the Focus programs, as follows:

Focus Programs

•     Focus programs are packages of courses offered in LDSB secondary schools
•     They concentrate on a particular field of interest or training
•     They provide students with academic challenge and work-related experience
•     Focus programs started in LDSB in 1991

        Mr. Lehman reviewed information outlining the number of Focus programs offered, the number of student participants, the number of schools offering Focus programs, as well as numbers related to Apprenticeship, College/University, Workplace and Referral for the 2010-2011 and 2011 and 2012 school years.

        Mr. Lehman provided information about the Ontario Youth Apprenticeship Program, as follows:

Ontario Youth Apprenticeship Program

•     The Ontario Youth Apprenticeship Program (OYAP) is a school-to-work transition program offered through Ontario secondary schools
•     It is a hands-on training program for students who aspire to work in a skilled trade
•     Apprenticeship training enables students to earn an OSSD while at the same time acquiring the necessary sector specific skills needed to become a qualified tradesperson
•     Full-time students in Grades 11 and 12 earn co-operative education credits through work placements in skilled trades
•     If you are a full-time high school student entering Grade 11 and are at least 16 years old, you can work towards a career in the skilled trades by participating in OYAP

Mr. Lehman reviewed information relating to the types of experiential learning in LDSB.  He also provided information about the number of participants and the number of registered students in OYAP for the 2010-2011 and 2011-2012 school years.

Mr. Lehman provided information regarding Dual Credits, as follows:

Dual Credits

•     High school students can participate in Dual Credit college courses while at the same time, continuing to work towards a high school diploma
•     These credits count towards a student’s OSSD and college transcript
•     Students in Grades 11 or 12 may take up to four Dual Credits
•     Program is designed for students in risk situations who are disengaged from school and students enrolled in an SHSM program
•     LDSB students currently attend St. Lawrence College (Kingston and Brockville) and Loyalist College
•     Integrated, congregated and Dual Credit/Focus Programs available to students
•     Courses offered at college in order to assist the student in gaining college experience
•     No student fees for college course, learning resources and parking (assist with student transportation)

Mr. Lehman provided information related to the number of Dual Credit programs and the number of participants.

Mr. Lehman provided information regarding E-Learning, as follows:


•     Students can access courses not offered in their current high school or those that may not “fit” their timetable
•     Students have access to their lessons outside of the regular school day through the Learning Management System
•     This strategy may be more supportive of a student’s learning style
•     Provides students with digital learning opportunities

Mr. Lehman provided information about the number of LDSB students involved in E-Learning (LDSB and Partner Consortium Boards, and the number of E-Learning sections offered by LDSB).

Mr. Lehman provided information with regard to Expanded Co-operative Education, as follows:

Expanded Co-operative Education

•     Co-operative education assists students in all program pathways through experiential learning opportunities
•     It is a program that enables students to earn secondary school credits while completing a work placement
•     Pre-placement activities are completed under the direction of a co-op teacher who monitors the student’s growth and learning
•     Students can apply two co-op credits towards their compulsory high school graduation requirements
•     There is no limit on the number of optional credits that may be earned through co-operative education courses

Mr. Lehman provided information regarding Re-engagement 12, 12+, as follows:

Re-engagement 12, 12+

•     In 2010, the Ministry of Education facilitated a process to re-engage students who were designated as early leavers and left the school system without an Ontario Secondary School Diploma
•     Boards were asked to identify these students and make contact with them or their parents
•     As part of the contact, a re-entry plan was made that included appropriate interventions and an individualized plan to support the student (including mentoring and ongoing support)

Mr. Lehman provided information about the number of student contacts, the number of students who returned to school, and the number of graduates.

        Mr. Lehman provided information with regard to Supervised Alternative Learning (SAL), as follows:

Supervised Alternative Learning (SAL)

•     Provides an opportunity for students aged 14-17 years to be in school part-time (minimum of one course) while also engaged in one or more of the following (volunteering, employment, counseling, non-credit course, training or certifications related to the workplace, parenting)
•     A Supervised Alternative Learning Plan is developed by school staff in consultation with the parents and student
•     A staff member monitors the progress of the students and the plan
•     SAL must be revisited yearly by the system committee
•     Primary goal of the SAL is to transition the student back into full-time school or Alternative Site

Mr. Lehman provided information regarding the number of students registered in SAL.

Mr. Lehman provided information about Mature Prior Learning Assessment Recognition, as follows:

Mature Prior Learning Assessment Recognition (MPLAR)

•     Is a formal evaluation and credit granting process where students may obtain credits for prior learning
•     Prior learning includes the knowledge and skills that students have acquired outside of secondary schools
•     Students may have this knowledge and skills evaluated against the expectations in the curriculum documents
•     PLAR for mature students involves equivalency
•     Equivalency involves individual assessment for the purpose of granting Grade 9 or 10 credits and/or granting credits for Grades 11 or 12 courses from the curriculum prior to 2000

        Mr. Lehman provided an overview of Prior Learning Assessment and Recognition (PLAR), as follows:

Prior Learning Assessment and Recognition (PLAR)

•     A student may earn up to 16 Grades 9 and 10 credits through equivalency (at the discretion of the Principal)

•     Mature students may earn 10 of the 14 remaining Grades 11 and 12 credits by presenting educational/training credentials or other appropriate documentation for up to 10 of the remaining 14 credits

•     Mature students must take four Grade 11 and 12 credits by taking the necessary courses at a secondary school through correspondence or other means to include two senior English, one senior Math and one senior Science or Technology course

Mr. Lehman provided information on the number of PLAR participants (Grades 9 and 10) and the number of PLAR participants (Grades 11 and 12) for the 2010-2011 and 2011-2012 school years.

        Mr. Lehman provided a brief overview of the Skills competition, as follows:

•     Showcases the skills students have acquired in a Technological field of their choosing
•     Challenges student learning and fosters critical thinking
•     Reach ahead career-related activity
•     Participants range from Grades 6-12
•     Local, Provincial and National events

Mr. Lehman provided information about the number of elementary events, the number of elementary participants, the number of secondary events, the number of secondary participants and the number of Grades 7 and 8 students attending the Young Women Innovators Conference for the 2010-2011 and 2011-2012 school years.

Trustee Murray requested that presentations with regard to the International Baccalaureate (IB) program and the AP program be provided at a future Education/Human Resources Committee meeting.

Chair Brown thanked Mr. Lehman for his thorough presentation on Expanded Opportunities in the Limestone District School Board.

2013-2014 School Year Calendar – Strategic Plan Reference:  Goal 2

        Mr. Burra stated that normally the Board has received an advance school year calendar template from the Ministry of Education at the end of November, but as of yet, we have not received one for the 2013-2014 school year calendar.  He said that a memorandum from the Ministry of Education should be forthcoming in the near future.

        Mr. Burra stated that he believes the Ministry has not sent anything out at this time because of the Ontario English Catholic Teachers’ Association (OECTA) Memorandum of Agreement, which has school year calendar implications.  He said that to send something out at this time, the school year calendar mentioned in the OECTA Memorandum of Agreement would be seen as being imposed on public school boards.

        Mr. Burra advised that there are six Professional Activity Days, and of those six days, three are considered to be unpaid (the three unpaid days are for teaching staff).  He said that he believes that those days will be taken the Friday before Thanksgiving weekend, the Friday prior to Winter Break, and the Friday prior to March Break.  He indicated, therefore, that boards only have three Professional Activity Days to set within the school year calendar.

        Mr. Burra stated that two more of the Professional Activity Days can be absorbed into the elementary calendar, and therefore, only one more Professional Activity Day would be in play.  Mr. Burra reported that there are 195 potential instructional days between September 2013 and the end of June 2014.

        Mr. Burra indicated that our degree of consultation will be shortened because a good portion of the time we would have had the template has been eliminated.  He said that the 2013-2014 School Year Calendar should not be a controversial calendar.  He said that some of the concerns surrounding the placement of Professional Activity Days for our local and labour partners have been taken away.

        Mr. Burra stated that hopefully he will have information related to the 2013-2014 School Year Calendar available for the February Education/Human Resources Committee meeting.

        Chair Brown thanked Mr. Burra for providing the above-noted information.

Other Business

Combined Classes

        Trustee Ruttan stated that at a previous Education/Human Resources Committee meeting, we discussed combined classes.  She said that we had a Ministry template, but we talked about developing a Limestone District School Board template.  She asked about the status of this matter.  She said that it is important for parents to have information regarding combined classes, especially those whose children are in combined classes.

        Superintendent Fraser-Stiff stated that our Curriculum Program Team is reviewing the curriculum information related to combined classes on the Board’s website, looking at possible revisions and updates to content.  She indicated that the Program Consultants are working on the information, and staff in the ITS Department will assist with the graphics.  She said that a meeting is being held within the next two weeks.  She said that information will be available to parents and we will post it on the Board’s website, including it as part of the revitalization of the website.  She said that the plan is to have this information available to parents on the website, prior to the end of this school year.

        Trustee Jackson requested that the information be brought to a future Education/Human Resources Committee meeting.

        Chair Brown thanked Superintendent Fraser-Stiff for providing the above-noted information.

Future Agenda Items

Chair Brown reviewed the future agenda items for the 2012/2013 Education and Human Resources Committee meetings, as follows:

February 20, 2013:      Program Pilots Update (ITS)
                                School Year Calendar

March 20, 2013: Leadership Development Strategy
                                Mental Health Initiatives

April 17, 2013:         Alternative and Continuing Education

May 22, 2013:           Healthy Schools Update
                                Climate Surveys 2011-2012

Chair Brown indicated that the following unscheduled topics, raised at the Trustee Retreat, were suggested as a possible agenda items:

•     Parent Engagement B QECVI Family of Schools Pilot Project
•     The 4th R

Chair Brown advised that, as requested by Trustee Murray, presentations on the International Baccalaureate (IB) program and the AP program would be provided at a future Education/Human Resources Committee meeting.

Chair Brown stated that if any Trustee has further agenda items, he/she should let herself or Superintendent Labrie know, so that they can be added to a future Education/Human Resources Committee agenda.

Next Meeting Date

The next meeting of the Education/Human Resources Committee is scheduled for Wednesday, February 20, 2013, at 4:30 p.m


MOVED BY Trustee Beavis, that the meeting adjourn at 5:55 p.m.--Carried


Safe Schools Update – Strategic Plan Reference:  Goal 2

        Mr. Burra provided information about the total number of expulsions for 2011-2012, as well as information about the types of expulsions, and the expulsion causes.  He also provided information about the outcomes for 2012-2013 (expulsions from all schools during 2011-2012).

        Mr. Burra also provided information about SNAP statistics.

MOVED BY Trustee Jackson, that the Education Human Resources Committee recess to Public Session.—Carried