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November 16, 2011 - Education/Human Resources Committee Minutes
Education/Human Resources Committee
November 16, 2011

        A meeting of the Education/Human Resources Committee was held in Committee Room A at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, November 16, 2011, at 4:30 p.m.                     
Present Trustees:
G. Beavis
H. Chadwick
A. Goodfellow
D. Jackson
P. Murray
S. Ruttan
Present Staff:
B. Fraser-Stiff, Superintendent of Education
D. Kirkpatrick, Recording Secretary
A. Labrie, Superintendent of Human Resources
N. Marsh, Superintendent of Education   
        The meeting was chaired by Trustee Jackson.  He called the meeting to order, welcoming those present to meeting.  He advised that regrets were received from Trustee Brown.

Approval of Agenda                                                                              

        MOVED BY Trustee Goodfellow, that the agenda, as distributed, be approved.–Carried

OSSLT Student Surveys

        Superintendent Marsh advised that this item is a follow-up to a request from when she shared the Student Achievement Results in September.

        Superintendent Marsh distributed copies of the detailed Limestone District School Board Student Questionnaire results regarding the Ontario Secondary School Literacy Test, March 2011, First-Time Eligible Students.  She reported that the report was released on the EQAO’s secure website for use by schools and school boards in their planning activities, noting that staff were encouraged to share the results publicly, if the number of students in the reporting group was 15 or greater.  

        Superintendent Marsh advised that we have not been using the information in our work with teachers to the same extent as the mathematics perceptual data.  Instead, we have been using perceptual data from Tell Them from Me.

        Superintendent Marsh also distributed information related to the Tell Them From Me survey and Board Improvement Planning.  She said that this information is used when we are engaging teachers in professional learning.  She indicated that there is a lot of information around students telling how engaged they are in class.  She said that we are able to measure students’ institutional, social and intellectual engagement, based on this survey.

        Superintendent Marsh stated that we then link our work to John Hattie’s research work to inform our professional learning plans.  She then shared a chart showing how Hattie’s research links into Tell Them from Me.

        Trustee Jackson thanked Superintendent Marsh for providing the above-noted information.

November OSSTF/Board PA Day

        Superintendent Marsh reported that OSSTF and the Board are jointly sponsoring a Professional Activity Day at Frontenac Secondary School on November 25, 2011.  She distributed copies of the program, noting that the Keynote Address will be given by Bruce Ferguson, Ph.D, C. Psych., Director of the Community Health Systems Resource Group at The Hospital for Sick Children (Sick Kids).

        Superintendent Marsh advised that Dr. Ferguson is donating his honorarium to The Boys and Girls Club in memory of the former Director of the Limestone District School Board, the late Barry C. O’Connor.

        Superintendent Marsh stated that most of the workshop sessions are being facilitated by our teachers, and it will be a positive day.  She said that there are also a number of presenters from the Hotel Dieu Hospital, with presentations around mental health issues.  A social, sponsored by OSSTF, will be held at the end of the day.

        Trustee Jackson thanked Superintendent Marsh for providing the above-noted information.

Grade 3 & 6 EQAO Student Survey Results

        Superintendent Fraser-Stiff distributed the EQAO Student Survey Results: Engagement in Reading, Writing and Mathematics by Gender, as well as the results of the Assessment of Reading, Writing and Mathematics, Primary and Junior Divisions, 2010-2011.

        Superintendent Fraser-Stiff stated that the survey questions have changed in the last three years, giving the example of in 2009, there was a full set of questions for reading, writing and mathematics, and in 2010 the student engagement questions only focused on mathematics, noting there were no engagement questions for reading and writing.  She said that this year, there were engagement questions around reading and writing, but not mathematics.  She said that the information is interesting to look at year from year.

        Superintendent Fraser-Stiff indicated that the grade 3 and 6 responses to the engagement questions were not the same student respondents.  She said that when we looked at mathematics from the 2009-2010 survey breakdown between boys and girls, we did see some differences in the responses, but they were limited differences.

        Superintendent Fraser-Stiff stated that when we looked at the reading and writing survey results this past year, we did find different responses for girls and boys in reading and writing.  In the grade 3 reading engagement questions, there was an 18% difference and in grade 6, there was a16% difference.  She indicated that in the grade 3 writing engagement questions, the difference was 19% and in grade 6 writing, the difference was 24%.  She said that there was a wide difference between engagement in reading and writing for boys and girls.

        Superintendent Fraser-Stiff said that we need to further engage boys in reading and writing.  We need to spark boys’ interest to see where they like to read and what they like to read.  We are using technology to encourage boys in reading and writing.

        Superintendent Fraser-Stiff stated that the multi-page documents that she distributed flushes out these details.  She said that the first three pages of the survey relate to questions and responses for grade 3, and the next three pages are some of the questions and responses for grade 6.  She said that the additional information includes some of the texts students use with regard to reading outside of school, as well as some strategies used around writing outside of school.  She said that the same information is provided for grade 6.

        Superintendent Fraser-Stiff said that the percentage of how many students are responding in both grade 3 and grade 6 is almost equal between boys and girls.

        Trustee Jackson thanked Superintendent Fraser-Stiff for providing the above-noted information.

Future Agenda Items

        Superintendent Labrie reviewed the agenda items for the future meetings of this school year, noting that the list can be added to if Trustees have other items they would like to bring forward.

        The future agenda items are as follows:

January 18, 2012        Safe Schools Update
                                Supervised Alternative Learning
                                        School Year Calendar

February 15, 2012       Program Pilots (ITS, Primary Core French)
                                School Year Calendar

March 21, 2012          Leadership Development Strategy

April 18, 2012          Professional Learning Update
                               New Teacher Induction Program Update

May 23, 2012            Outdoor Education

        Trustee Murray requested that an update regarding AP 210 (Creating a Healthy Nutrition Environment) be provided annually.

        Trustee Chadwick requested that an update with regard to the School Year Calendar be provided at the January meeting also.

        Trustee Chadwick asked that information from the Kingston Community Health Centres with regard to the Pathways to Education group be presented at a future meeting.

        Trustee Goodfellow requested that information regarding mental health issues and health care practitioners going into schools be provided at a future meeting.

        Superintendent Labrie advised that we just received a memorandum on November 7, 2011, from the Ministry of Education, referring to mental health nurses and additional support for Pathway workers and how these are connected to schools.  He said that we are working on a protocol now.  He said that this information could be brought to a future meeting.

        Trustee Jackson requested that information with regard to WiFi Safety be brought to a future meeting.

        Trustee Beavis asked that a tour of the new Track and Field Facility at the Invista Centre be arranged for Trustees.  Superintendent Labrie indicated that he would pass this request along to Superintendent Richard so that a tour of the new facility could be arranged.

Other Business

        Trustee Goodfellow commented on trying to go “paperless” and suggested that the Education/Human Resources agenda materials be e-mailed to Trustees.

        Superintendent Labrie indicated that he would arrange a training session around learning how to use one note and manage documents to allow individuals to go paperless, if they choose to do so.

Next Meeting Date

        The next meeting of the Education/Human Resources Committee is scheduled for Wednesday, January 18, 2012, at 4:30 p.m.
MOVED BY Trustee Goodfellow, that the meeting adjourn at 5:15~p.m.–Carried