Education/Human Resources Committee
October 15, 2008
A meeting of the Education/Human Resources Committee was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, October 15, 2008, at 4:30 p.m.
H. Brown, Chair
A. Goodfellow, Ex-Officio
A. Labrie, Superintendent of Human Resources
N. Marsh, Superintendent of Education
S. McWilliams, Manager, Human Resources
P. Warren-Chaplin, Superintendent of Education
D. Kirkpatrick, Recording Secretary
Chair Brown welcomed those present to the meeting and called the meeting to order. She reported that regrets were received from Trustee Chadwick.
Approval of Agenda
MOVED BY Trustee Goodfellow, that the agenda, as distributed, be approved.–Carried
Elementary Draft Board Improvement Plan
Superintendent Warren-Chaplin stated that at the last meeting of the Education/Human Resources Committee, we talked about the EQAO results and what transpires after the results are received. She reported that schools have moved forward with their School Improvement Plan, and the Board is reviewing the Grade 3 and 6 results specifically.
Superintendent Warren-Chaplin stated that when we reviewed the Grade 3 results, the Board was behind the province in reading and writing, as well as in mathematics, and at Grade 6, our results were slightly behind the province as well. She indicated that after that session, we analyzed the results of the report. She said that the Board was provided with a profile, and we reviewed our strengths and weaknesses.
Superintendent Warren-Chaplin stated that as a Board team, we analyzed the data, and school teams on the Professional Development Day, analyzed their data to see how it impacts on their School Improvement Plans as well. She advised that schools are to submit their School Improvement Plans by October 22, 2008, and we will be submitting the Board’s updated Board Improvement Plan with the Literacy and Numeracy Secretariat October 31, 2008. Superintendent Warren-Chaplin reported that the Board’s Improvement Plan has been shared with Principals, noting that the plan will also be shared with a group of teachers.
Superintendent Warren-Chaplin reviewed the following information:
Areas of Strength
Grade 6 Reading
• Understanding explicitly stated information and ideas
• Making connections between information and ideas in reading selection and the reader’s personal knowledge and experience
Grade 6 Writing
• Using Conventions in a manner that does not distract from clear communication
Grade 6 Mathematics
• Geometry and Spatial Sense
Performance of Exceptional Students (excluding gifted) at both Grade 3 and 6
• At Grade 3 in Writing and Mathematics, the percentage of LDSB Exceptional Students who attained Level 3 and 4 exceeded the performance of exceptional students provincially.
• At Grade 6 in Reading and Writing, the percentage of LDSB exceptional students who attained Level 3 and 4 was substantially higher than the performance of exceptional students across the province.
• Development of Data Walls in most schools to begin the development of tracking processes to monitor student growth and achievement
• Development of Book Rooms in many schools
• Implementation of Literacy Blocks of 100-120 Minutes in most schools.
• Increased implementation of high yield instructional strategies such as differentiated instruction
• Implementation of Tutors in the Classroom after school tutoring (Right to Read)
• Professional learning opportunities targeted to Junior Division teachers (after school and job-embedded)
• Utilization of Break Through Math Strategies in Pilot Schools 6,7,8
• Early implementation of three part lesson planning through a problem solving approach
• Professional learning communities focused on best practices
Superintendent Warren-Chaplin reviewed the Areas for Improvement, as follows:
Areas for Improvement
• Continuous improvement over time in all schools
• Primary/Intermediate Reading Achievement with particular emphasis on:
• Making Connections
• Understanding Implicitly stated information and ideas’
• Primary/Junior/Intermediate Writing Achievement with particular emphasis on:
• Topic Development
• Developing and Organizing Content
• Primary/Junior/Intermediate Mathematics Achievement across all strands with particular emphasis on:
• Problem solving
• Reading and Writing achievement in boys in both primary and junior divisions
Superintendent Warren-Chaplin reviewed the Board Targets. She advised that elementary schools in the LDSB will utilize the School Effectiveness Framework, noting the following essential components are expected and necessary for improved student achievement in all schools:
• Uninterrupted Literacy (100-120 minutes) and Numeracy Blocks (50-60 minutes) in Primary, Junior and Intermediate Classes;
• Common assessments at least twice a year in the Fall by the end of October and in the Spring by the end of May: Kindergarten (Sound Skills), Primary (DRA, PM Benchmarks) and Junior/Intermediate (DRA and CASI). Teachers will submit their common assessment results by November 30, 2008 and May 30, 2009. Research & Development staff will link results of common assessments with other achievement related data to assist teachers with their classroom planning to support individual student learning and achievement’
• Differentiated Instruction in all classrooms;
• Comprehensive Literacy Program in all classrooms.
Superintendent Warren-Chaplin reviewed the SMART Goals, as follows:
a) At least 67% of participating Primary students and 72% of participating Junior students will demonstrate strength in understanding implicitly stated information and ideas (Making Inferences) on EQAO Board profile June 2009. Similar strategies will be undertaken to increase the intermediate students’ understanding of implicit information and ideas.
b) At least 66% of participating Primary students and 74% of participating Junior students will demonstrate strength in making connections between information and ideas in a reading selection and the reader’s personal knowledge and experience on EQAO Board Profile by June 2009. Similar strategies are to be undertaken with Intermediate students.
a) At least 71% of participating Primary students and Junior students will demonstrate strength in understanding in the area of topic development on EQAO Board Profiles by June 2009. Similar strategies are to be undertaken with Intermediate students.
b) At least 72% of participating Primary and Junior students will demonstrate strength in the area of developing and organizing content n the EQAO Board Profiles by June 2009. Emphasis will be placed on Non-fiction writing. Similar strategies are to be undertaken with Intermediate students.
a) At least 72% of participating Primary students and 62% of participating Junior students will demonstrate strength in Measurement on the EQAO Board Profile by June of 2009.
b) At least 71% of participating Primary students and 63% of participating Junior students will demonstrate strength in Patterning and Algebra on the EQAO Board Profile by June of 2009.
c) At least 72% of participating Primary students and 62% of participating Junior students will demonstrate strength in Data Management and Probability on the EQAO Board Profile by June of 2009.
Superintendent Warren-Chaplin outlined the Action Steps, Specific Strategies, Professional Learning and Resource Focus, Indicators of Success, Monitoring Schedule (includes who is responsible) and Component of School Effectiveness Framework information for each goal.
Superintendent Warren-Chaplin reviewed the Resources and Materials available for each goal.
Chair Brown thanked Superintendent Warren-Chaplin for providing the above-noted information.
Secondary Evaluation and Reporting Procedures Document
Superintendent Marsh distributed copies of the Board’s Secondary Evaluation and Report Procedures document. She said that the new assessment document is based on research from the past 10 years, and it was put together by teachers from across the district.
Superintendent Marsh stated that nine years ago, the LDSB produced a policy that changed the way grading occurred. She said that the new document reflects consultation, over the past two years, with teachers from the LDSB. She said that the new document now has a common understanding of the evaluation and reporting procedures. She commented that the graphic in the document reflects how we hope teachers will approach learning within their schools. Superintendent Marsh reviewed the Maximizing Student Learning through Assessment and Evaluation chart.
Superintendent Marsh reviewed the 20 procedures outlined in the document that teachers are expected to implement by September 2009, noting that this year, we will support teacher learning so that they feel comfortable with the practices by September 2009..
Superintendent Marsh referred to the binder, noting that it refers to building capacity around some sound evaluation practices.
Superintendent Marsh stated that some student focus groups throughout the district have provided feedback as to how they feel about the procedures that are to be implemented in 2009. She said that the Board would also like to have parental feedback on the procedures. Support documents will b created for teachers as a result of these consultations.
Superintendent Marsh stated that the process has been exciting, noting that we want to engage a number of teachers; we want teachers to feel supported in implementing the procedures in 2009.
Superintendent Marsh stated that the best part of the process is that it opened up communication. She said that teachers can express their challenges without judgement, noting that we are offering support in building capacity. She noted that Alistair MacLeod, Program Consultant, has been key to facilitating the process.
Aboriginal Education Update
Superintendent Marsh distributed a draft of the Aboriginal Voluntary, Confidential Self-Identification Procedures, as well as the “Standing Proud” brochure.
Superintendent Marsh stated that the Board was pursuing a voluntary self-identification for Aboriginal peoples, noting that it applied and received grant to consult with Aboriginal communities throughout our district to create a procedure. She said that the draft document has been approved by the Aboriginal Education Office and will be shared with the Aboriginal Committee.
Superintendent Marsh stated that the Board is committed in supporting learning of Aboriginal students. She said that the information may be used by EQAO or other reporting agencies. She referred to Section 3.1.3 noting that personal data related to Aboriginal ancestry may be collected for the following purpose to measure the School Board’s effectiveness in:
• Improving the achievement rate of Aboriginal students;
• Improving the retention rate of Aboriginal students;
• Improving the graduation rate of Aboriginal students.
Superintendent Marsh stated that the “Standing Proud” brochure will be distributed to the community, noting that we want to link the self-identification as part of student success throughout the district. The pamphlet outlines why the Board wants to do this, and it provides background information on the policy.
Superintendent Marsh indicated that we partnered with the Algonquin and Lakeshore Catholic District School Board with regard to this initiative so that there would not be two boards asking for the same information. She said that partnership has been very effective.
Superintendent Marsh stated that it is our hope to have the procedures in place in February 2009. She indicated that secondary schools will embed in the course selection paperwork, information about this initiative so that every student receives the same information and attention is not drawn to Aboriginal students. She indicated that in elementary schools, information will be distributed in September when other paperwork goes home with students.
In response to a question from Trustee Jackson, Superintendent Marsh stated that the information provided this afternoon is just the self identification piece. We are currently working through five proposals through the Ministry of Education, which are program related. She indicated that she would provide information on the program piece at a future date.
Kingston, Frontenac and Lennox & Addington Children and Youth Services Steering Committee Community Plan A Framework for Action
Copies of the “A Framework for Action” document were distributed. Superintendent Labrie indicated that the document is being provided for information. He reviewed the document briefly, noting that Supervising Principal Akey will continue to sit as the LDSB’s representative on the Children and Youth Services Steering Committee. He indicated that Ms. Akey would be happy to come to a future meeting to respond to any questions that might arise from the document.
Next Meeting Date
The next meeting of the Education/Human Resources Committee is scheduled for Wednesday, November 19, 2008, at 4:30 p.m. The Chair advised that a parent delegation would be present at the November 19th meeting to speak to the selection process for the Challenge and LEAP programs.
MOVED BY Trustee Beavis, that the meeting adjourn at 5:25 p.m.–Carried