School Enrolment/School Capacity Committee
February 11, 2013
A meeting of the School Enrolment/School Capacity Committee of the Whole Board was held at the Limestone District School Board Education Centre, 220 Portsmouth Avenue, Kingston, on Monday, February 11, 2013 at 6:00 p.m.
L. French, Vice-Chair
B. Milligan, Student Trustee
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools and Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Superintendent of Business Services
Wayne Toms, Manager, ITS
Vice-Chair French chaired the meeting. She called the meeting to order reporting that regrets were received from Trustee Goodfellow and Student Trustee Yun.
Vice-Chair French called the meeting to order, welcoming those present to the meeting. She reported that tonight, Trustees will begin deliberations and discussion concerning the recommendations and data as it pertains to the Kingston North elementary schools’ review. She said that Trustees have had ample opportunity to read, analyze and reflect upon all reports and communications that have been presented to them, through Board meetings, public meetings, telephone calls, letters and e-mails. She commented that these deliberations are part of the process that is intended to result in a motion, or set of motions, that will then be voted on.
Vice-Chair French stated that once Trustees have come to a majority decision at a School Enrolment/School Capacity Committee of the Whole Board meeting, the recommendations will be taken to a meeting of the Board for final approval. She reported that depending on the length of deliberations, we expect that final approval of the recommendations will occur either at the Board meeting of April 10 or May 15, 2013.
Conflict of Interest
No Trustee declared a conflict of interest.
Approval of Agenda
MOVED BY Trustee Beavis, seconded by Trustee Murray, that the agenda, as distributed, be approved.–Carried
Trustee Discussion Re: Kingston North Accommodation Review
Trustee Chadwick asked what the recommended Grade 7/8 school is, and similarly, if there is a definitive change for family of schools (understanding that there is a Central Kingston PARC ongoing in regard to the high schools)?
Superintendent Fraser-Stiff stated that currently the students from Central Public School go to Sydenham Public School for grades 7 and 8, and Senior Staff has made no change to that situation at this time.
Trustee Chadwick stated that with regard to boundaries, there has been interest expressed by the community to change the boundaries to more realistically capture the students attending, in particular Central Public School. She provided as an example, 54 students who live in the Frontenac catchment area attended Central Public School in 2011-2012, noting that this is 34 per cent of the school’s population at the time which was 158. She said that the 2012-2013 population is 159.5). She asked if Senior Staff had discussion or gave consideration to this, and if so, how it will be addressed? She said that she does note that it may be considered as recommendation 1.8 of the Senior Staff Report.
Director Hunter stated that is the intent of recommendation 1.8. She said that currently some people are using the lower level at Central Public School for a resource centre and school community. She said that Senior Staff has had concerns around the use of some of these spaces. She said that when the location for a new school is decided, then that would be the appropriate point to see how many should be based in that school and where the boundaries should land.
Trustee Chadwick stated that she supports the Senior Staff report, and after much reflection and consideration of all that has been presented to Trustees since the beginning of this process, she is prepared at this point to recommend that the Board accept the funding from the Ministry of Education for the building of a new elementary school for the relocation of First Avenue and Frontenac Public Schools and consolidation of the students in the catchment areas for both schools, as well as the Frontenac/First Avenue Option and the Frontenac/Central North Option. She said that she would also move recommendations 1.3 through to 1.8.
MOVED BY Trustee Chadwick, seconded by Trustee Ruttan:
1. That the Limestone District School Board accept the approved funding from the Ministry of Education for the building of a new elementary school in Kingston North.
2. That the new school be designated as the relocation of First Avenue Public School and Frontenac Public School.
3. That First Avenue Public School and Frontenac Public School be closed as elementary schools.
4. That, should the Board have no further need of the buildings, then in accordance with the regulations for the disposition of Board property under the Ontario Education Act, the Board make outreach to the municipality and other organizations for the potential conversion of First Avenue Public School and Frontenac Public School to community services and recreations hubs, seniors housing complex, or other purposes with value to the community.
5. That, where possible, the new school be designed with spaces to include important memorabilia from the two schools being replaced, as well as playground equipment and other features, as appropriate.
6. That the Board issue an Expression of Interest to solicit a potential partner or partners wishing to pursue a co-location or joint co-construction opportunity on the site of the new school.
7. That the current optional catchment areas of Frontenac/First Avenue and Frontenac/Central North be designated as part of the catchment area for the new school as per the Kingston North PARC Report (page 14).
8. That Central Public School be maintained as a school and the current optional catchment area of Frontenac/Central South be designated as within the catchment area of Central Public School, as per the Kingston North PARC Report (page 14).
9. That J.G. Simcoe Public School be maintained as a school, to accommodate the increased projected enrolment.
10. That Rideau Heights Public School be maintained as a school and the Board continue to participate in discussions, as an active partner, in the Wally Elmer/Rideau Heights redevelopment project, with the intent that the school become part of a community hub to provide services and recreation to area students and their families.
11. That once a site has been selected for the new school, the Limestone District School Board review the walkability and transportation of students to the new school and determine the organization that is most reasonable, desirable, and financially feasible, including possible movement of boundaries of other neighbouring schools.
Trustee Jackson indicated that he was supportive of the above-noted motion of Trustees Chadwick and Ruttan. He referred to the disposal of property which may affect the Central Kingston accommodation review, and asked how that would roll out in terms of partnerships. He said that one avenue of consideration, rather than directly disposing of property, would be to look at other partnership options. He stated that as part of this process the Board should explore how that might come about.
Director Hunter referred to recommendation 1.1.3 in the Senior Staff Follow-Up Report which indicates that, should the Board have no further need of the buildings, then in accordance with the regulations for the disposition of Board property under the Ontario Education Act, the Board make outreach to the municipality and other organizations for the potential conversion of First Avenue Public School and Frontenac Public School to community services and recreation hubs, seniors housing complex, or other purposes with value to the community. She said that this recommendation is an open avenue for further discussion. She said that any discussion around locations for both the Kingston North accommodation review and potentially the Kingston Central accommodation review
indicates that there may be a shift as to how these buildings are used, or we might use the buildings ourselves.
Trustee Jackson asked that there be some kind of language around further exploration of how that would be.
Trustee Chadwick indicated that she does not believe that Trustee Jackson’s request is part of the motion that is on the table.
Director Hunter stated that the additional recommendations talk about things like that.
Trustees agreed that this matter is to be brought forward at a future Property/Operations Committee meeting.
Trustee Ruttan asked about the types of partnerships that the Board would be pursuing. She said that we talked about the Ministry of Education providing funding to establish childcare centres where a childcare centre had been established. She asked if the Board would move to more of a recreational bend or mental health bend. Director Hunter indicated that in the procurement procedures, any partnership would need to reflect the Board’s vision, mission and values.
Trustee Murray stated that we had a lot of discussion on the downtown and housing intensification. She talked about housing developments on Albert and Alfred Streets, which have attracted students living in the downtown area in large family homes. She said that she hopes that these homes, as they become available, will attract young families. She said that this is the feeling in the downtown community.
Director Hunter stated that for that to happen there would have to be a significant influx and out flux of population in that area. She suggested that the size and cost of those homes in the downtown area would be somewhat cost prohibitive, and that families with young children are not moving into the area.
Trustee Chadwick stated that the opportunity to build a new school for these communities will provide the students of Kingston North with state-of-the-art 21st Century learning environments. She said that it resolves the conditions that the Board set out in November 2008, including:
- Reorganization which will enhance learning and program opportunities for students;
- Providing new teaching and learning spaces, when the repair of old space is cost prohibitive;
- Reduces building maintenance expenses in schools that have higher than average costs and need major capital improvements; and
- Consolidation of these schools is in the best interests of the overall school system.
Trustee Chadwick stated that the Kingston North Program and Accommodation Review Committee recommended that if the Board received funding for a new school it be used to consolidate the students from the Frontenac and First Avenue school communities and associate catchment areas as outlined. She indicated that similarly, both Senior Staff reports have made the same recommendations. She said that she believes that these communities will be excited and embrace the opportunity to have a new learning environment for their youngest citizens. She said that both of them currently provide meaningful and relevant experiences for the students of their neighbourhoods; together in a new school, they would be able to do more.
Trustee Ruttan asked about the timeline. Superintendent Richard stated that this case is different than the other three because they were unfettered. She said that this recommendation is impinged upon by the Central Kingston accommodation review. He commented that if the Board receives funding for a new secondary school in Central Kingston, the two schools could go in tandem, and that will take time to get to the end of the process. He indicated that Senior Staff would then bring back a recommendation. Superintendent Richard stated that the rest of the year is potential, depending on potential funding for a new secondary school in the Kingston Central accommodation review area. He said that then Senior Staff would bring back a recommendation with regard
to a site. He indicated that the funding is there for a new elementary school.
Trustee Crawford asked if the Board had applied for funding for a new secondary school in the Kingston Central accommodation review area. Superintendent Richard stated that we would have missed the last round. He indicated that as part of the CFO presentation from the Ministry, they have indicated that in April or May they will be asking for updated capital funding requests for capital projects in 2013. He said that it will be dependent on what happens in the next couple of months and after the budget passes.
Trustee Murray asked if there were any time restrictions on the Kingston North funding available for a new elementary school. Superintendent Richard indicated that there was no specific timeline. He commented that the Ministry understands what is going on, noting that the timeline he has indicated to them would not be a problem. He said that previously, the Ministry has asked for requests for capital funding to be forwarded in the fall, but that has now changed to the spring. He said that the Ministry has talked about a “speed up” process, noting that we hope that there is consistency for a “speed up” process.
Trustee Crawford asked when the Board applied for funding for a new elementary school in Kingston North. Superintendent Richard stated that normally the process is for boards to apply for funding for capital projects in November/December, and that is when we applied for funding for a new secondary school in Kingston Central. He indicated that the Board applied for capital funding for a new school in Kingston North in the spring of 2012.
Trustee Ruttan referred to two sites owned by the City of Kingston as possible sites for a new school, and asked if the City knows that the Board is considering the Memorial Centre site and the Cooke’s arena site. Director Hunter stated that in our regular conversations with the City, there is a whole notion of other sites. She said that the City is interested in what the Board is doing. They understand our timeline and understand that we would not want them to sell any of the sites they own in this area, without letting the Board know. The Director stated that the Cooke’s arena and Megaffin Stadium are located in an area that the City wants to redevelop. She said that there is an on-going commitment for the Board and City to dialogue as we go
The original motion was called and Carried.
MOVED BY Trustee Chadwick, seconded by Trustee Ruttan, that the Limestone District School Board defer the selection of a site for the new elementary school pending Board decision-making in the Central Kingston Program and Accommodation Review and that the Board delegate the Director to continue to solicit and receive proposals by community partners including the City of Kingston for co-location or joint co-construction opportunities.
Trustee Chadwick stated that the above-noted motion presents an opportunity for the Board to take a leadership role in outreach to potential community partners, such as other school boards, non-profit organizations and the City of Kingston, and it also allows the Director to continue to solicit and received proposals by community partners.
MOVED BY Trustee Murray, seconded by Trustee Jackson, that the above-noted motion of Trustee Chadwick and Trustee Ruttan be amended to include the words “and the Algonquin and Lakeshore Catholic District School Board” after the words “City of Kingston”.
Following discussion, the motion was called and LOST, as Trustees did not want to single out the Algonquin and Lakeshore Catholic District School Board, but wanted the Director to solicit and receive proposals by community partners, including the City of Kingston and other boards, agencies and services.
A friendly amendment was made to the above-noted motion of Trustee Chadwick and Trustee Ruttan to include the words “and other boards, agencies and services” after the words “City of Kingston”. Trustees Chadwick and Ruttan agreed to the friendly amendment. Therefore, the motion reads as follows:
MOVED BY Trustee Chadwick, seconded by Trustee Ruttan, that the Limestone District School Board defer the selection of a site for the new elementary school pending Board decision-making in the Central Kingston Program and Accommodation Review and that the Board delegate the Director to continue to solicit and receive proposals by community partners including the City of Kingston and other boards, agencies and services, for co-location or joint co-construction opportunities.–Carried As Amended
MOVED BY Trustee Jackson, seconded by Trustee Murray:
1. That the Board continue to pursue funds for the renovation of all school buildings in north Kingston through applications for capital grants and through exploration of business partnership arrangement, as appropriate.
2. That the Board facilitate the development of community hubs with current partners already using space in the buildings, as well as partners such as the Kingston Community Health Centres and the City of Kingston. These community hubs, as possible, be developed in or adjacent to the elementary schools that are to be maintained, as well as in the new school, if approved by the Board.
3. That, following the decommissioning of any elementary school, and in accordance with the regulations for the disposition of Board property under the Ontario Education Act, the Board make outreach to the municipality and other organizations for their consideration of the repurposing of the site to ensure its continued value to the community, including potential cultural, social and recreational opportunities and services.
Trustee Chadwick indicated that information coming back from some of the recommendations would not come back to a School Enrolment/School Capacity Committee of the Whole Board meeting, but they would come through other appropriate committees of the Board.
School Enrolment/School Capacity Committee of the Whole Board to Rise and Report
MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the School Enrolment/School Capacity Committee of the Whole Board rise and report.–Carried
MOVED BY Trustee Jackson, seconded by Trustee Chadwick, that the meeting adjourn at 6:55 p.m.–Carried