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April 28, 2014 Committee of the Whole Board (Budget) Meeting
Committee of the Whole Board (Budget) Meeting Minutes
Limestone District School Board
April 28, 2014

        A Committee of the Whole (Budget) meeting of the Limestone District School Board was held in the Barry C. O’Connor Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, Ontario on Wednesday, April 28, 2014, at 6:00 p.m.

G. Beavis
H. Brown
E. Crawford
L. French
D. Jackson
S. Ruttan

P. Babin, Superintendent of Business Services
M. Baumann, Manager, Financial Services
P. Carson, Supervisor – Budget and Financial Reporting
B. Hunter, Director of Education
A. Labrie, Superintendent of Human Resources
W. Toms, Manager of ITS and Planning Officer
H. Chadwick
A. Goodfellow   
K. Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
J. Douglas, Communications Officer
D. Fowler, Manager of Facility Services
B. Fraser-Stiff, Superintendent of Education
T. Giles, Supervising Principal
M. Sempowski (Student Trustee)
M. McCormac (Student Trustee)
M. Aitken, Records Management Coordinator

         Trustee Jackson, as Chair of the Committee, called the meeting to order at 6:00 p.m., and welcomed all those present.

Approval of the Agenda

        MOVED BY Trustee Murray, seconded by Trustee Brown that the agenda, as distributed be adopted. Carried.

Declaration of Conflict of Interest

No declarations were made.
Information Items

  • Overview of Enrolment Trends; 2014-2015 GSN Funding & Financial Pressures
Manager Toms presented the report. It included enrolment trends information and projections for the 2014 – 2015 school year.

Manager Toms informed the Committee that 2014 – 2015 is the fifth and final year of the Full-Day Kindergarten (FDK) implementation and that all JK/Kindergarten students will be attending full-time. He also stated that over the next five years the current enrolment level of 19,906 (ADE) is forecasted to decline by about 4% or 700 (ADE), occurring mostly in the secondary panel. Manager Toms stated that for 2014 – 2015 the decline is projected to be approximately 340 (ADE). Superintendent Babin advised the Committee that the change in the 34-credit threshold has contributed to some of the decline.

Superintendent Babin reported that the Grants for Student Needs (GSN’s) were released March 27, 2014, and the technical paper released April 10, 2014 and staff are currently going through the document to assess its implications to the Board.

        Superintendent Babin stated that for the current year, about $2 Million of Accumulated Surplus (Operating Reserves) was used to balance the 2013 – 2014 budget. He stated that government constraints over the past few years on areas such as textbooks; classroom computers; staff development; and board administration and have challenged the Board to continue providing the necessary allocations to schools and Board departments.

        Superintendent Babin informed the Board of the upcoming Committee of the Whole Budget Public Consultation meeting being held May 12, 2014 at the Board Office at 7:00 p.m. He also informed Trustees that staff expect to have the detailed 2014 – 2015 GSN grant-by-grant information at this meeting. He also advised that there are two reports this evening on preliminary analysis of the Special Education Funding and Board Administration and Governance Funding for 2014 – 2015.

  • 2014 – 2015 Board Administrative & Governance Funding – Preliminary Analysis
Manager Baumann presented the report on the 2014 – 2015 Board Administrative & Governance Funding. She stated that the government is phasing in a new allocation model over a 4-year period for the School Board Administration and Governance Grant, as recommended by the School Board and Governance Advisory Group (BAAG). Manager Baumann reported that the new funding model is intended to be fiscally neutral for the province, and that the 2014 – 2015 funding will be relatively unchanged, however, noted that the redistribution of funds will change. For 2014 – 2015 the Board is expected to receive an increase of about $86,000 as a result of the new model.

Chair Jackson thanked Manager Baumann and staff for the report.

  • Accumulated Surplus (Deficit) as of August 31, 2013
        Superintendent Babin presented the report on the accumulated surplus as of August 31, 2014. He reported that as a part of the 2013 – 2014 Budget, $1,987,009 of the $2,408,596 Unappropriated Surplus Funds was used to balance the budget. As a result, it is anticipated that the Unappropriated Surplus Funds remaining as at August 31, 2014 will be $421,589.

Superintendent Babin answered Trustees’ questions

Chair Jackson thanked Superintendent Babin and staff for the report and the information shared.

  • 2014 Special Education Funding – Preliminary Analysis
Superintendent Babin presented the report, and stated that the Ministry has been working since 2008 to change the Special Education Funding model. For 2014 – 2015 the Ministry has stated that the current level of provincial GSN funding for Special Education will continue, however, there will be redistributive effects to funding levels school boards will receive as a result of:

  • The High Needs Amount (HNA) per pupil allocation is being phased out;
  • The HNA stabilization support is being eliminated;
  • A new High Needs amount for Collaboration and Integration is being introduced;
  • Net changes from the above to be repurposed into the HNA Measures of Variability Amount (MOV) are the Special Education Statistics Prediction Model (SESPM).
        To mitigate these redistributive impacts, the Ministry will be implementing these changes over a 4 year period.

        For 2014 – 2015 the Board is expected to receive a decrease in funding of about $1.1 Million.

Superintendent Babin answered questions from Trustees and informed them that he will be attending the upcoming SEAC meeting on May 14, 2014 at the Board Office.

Chair Jackson thanked Superintendent Babin and staff for the report shared.

Private Session

        There was no private session.

Committee to Rise and Report

        There was no private session.

Other Business

        There was no other business.

Next Meeting Dates
Monday, May 12, 2014     7:00 p.m.
Monday, June 2, 2014     6:00 p.m.
Monday, June 9, 2014     (if needed)
Monday, June 16, 2014    6:00 p.m.


Chair Jackson called for a motion to adjourn the meeting.

        MOVED BY Trustee Beavis, seconded by Trustee Murray, that the meeting adjourn. Carried.

        The meeting adjourned at 7:34 p.m.