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March 5, 2014 - Regular Meeting
Regular Board Meeting Minutes
Limestone District School Board
March 5, 2014


       A regular meeting (Business) of the Limestone District School Board was held in the Barry C. O’Connor Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, March 5, 2014, at 6:00 p.m.

Trustees:
G. Beavis
H. Brown
H. Chadwick
E. Crawford
L. French (Chair)
A. Goodfellow
D. Jackson (Vice-Chair)
M. McCormac (Student Trustee)
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)
Officials:
P. Babin, Superintendent of Business Services
K. Burra, Supervisor of Safe and Caring Schools, Assistant to the Director
J. Douglas, Communications Officer
D. Fowler, Manager of Facility Services
B. Fraser-Stiff, Superintendent of Education
T. Giles, Supervising Principal
B. Hunter, Director of Education
A. Labrie, Superintendent of Human Resources
N. Marsh, Superintendent of Education
A. McDonnell, Supervising Principal
W. Toms, Manager of ITS and Planning Officer
Guests:
J. McCullough, Teacher, and 70 Grade 4, 5, 6 students, Lancaster Drive PS;
J. Silver, Principal, J. Sanderson, Teacher Leader, Sydenham HS
Regrets:
S. Lehman, Supervising Principal
S. McWilliams, Manager, Human Resources
Recorder:
M. Aitken, Records Management Coordinator

        Chair French called the meeting to order and welcomed guests

        She also reported that she had received regrets from Trustee.

Approval of Agenda
        
        Chair French called the meeting to order, welcoming all present and guests Principal Jessica Silver, and Teacher Jeff Sanderson from Sydenham High School. She informed those present that the Grades 4, 5, and 6 children of Lancaster Drive Public School and their teacher Jackie McCullough were experiencing transportation issues, and would be along shortly to give their presentation.

Presentation I – Sydenham High School – LIVE WELL

        Principal Silver and Mr. Sanderson gave a presentation on the many programs and opportunities available to students as part of the new wing at Sydenham High School. They distributed a calendar of events that outlined the daily programs, which included various dietary offerings, and programs such as yoga, Pilates, cardio, and community initiatives.
        
        The presenters also expressed excitement at having recently received a grant from the Ministry of Education for $20,000 to assist in transportation for rural students to participate in after-school activities.

        Trustee Ruttan praised the school and staff for their excellent efforts and stated “this is a clear example of how and when a school becomes a community hub”.

        Supervisor of Safe and Caring Schools Burra informed the Board that three schools had received this fantastic grant, which was available only to secondary schools; Sydenham High School; Frontenac Secondary School; and LCVI.

        Principal Silver stated that the Sydenham High School Addition grand opening is Tuesday, May 6, 2014 at 4:00 p.m. and invited all to join in on the celebration.
        
        Chair French thanked Principal Silver and Mr. Sanderson on behalf of all Limestone staff and the Board for their excellent work and stated “we are so lucky to have such enthusiastic staff. We can see your pride in all you have accomplished”.

Board Agenda

        MOVED BY Trustee Beavis, seconded by Trustee Ruttan, that the agenda, as distributed, be adopted. Carried.

Declaration of Conflict of Interest

        Trustee Goodfellow advised that if there were any Labour Updates she would be declaring a conflict of interest as her son is an employee of the Board.

Chair’s Comments

        Chair French expressed condolences on behalf of the Board on the recent passing of a Grade 8 student at Collin's Bay P.S.; Nasia Hoque. She stated “our thoughts and prayers go out to Nasia's family at this time of great sadness and loss”.

        The Chair then recognized students in the Napanee area for their positive and proactive response to the worrisome phenomenon called NEK Nominations. Napanee District Secondary School students Jordyn Sexsmith, Josh Thompson and Jake Thompson sent flowers to residents at John M. Parrott Centre and collected donations for the Napanee OSPCA.

        The Chair introduced a new TV segment called Learning in Limestone that debuts on March 6th, 2014 and will air every Thursday at 5:00 p.m. on CKWS television. Communications Officer Karen Smith added some details for trustees including that the segments will be hosted by Kendra Thompson, a grade 12 student at Frontenac Secondary School, who was one of the media mentees at the recent Limestone Learning Foundation Crystal Ball. The features will highlight various learning going on across the district, with the opening segment showcasing the Frontenac Secondary School Robotics Club. Other upcoming segments will include Full-day Kindergarten, Math Problem Solving, and Growth Mindset.  Each will be advertised on radio and TV during the week.

        Chair French reported that the Board is still engaged in its due diligence regarding site selection for the construction of a new elementary school to serve the students from First Avenue and Frontenac Public Schools. She expressed her appreciation to the families for their patience and to the trustees for their committed efforts in this important work.

        The Chair commented on the excellent representation from Limestone at the Provincial Education Symposium in January. She also acknowledged the leadership of Limestone senior staff and trustees in many of the key provincial educational organizations:  Director Hunter as Chair of the Public Council of Ontario Directors of Education (PCODE), Superintendent Marsh as President of the Ontario Supervisory Officers Association (OPSOA), Superintendent Labrie as Chair of the Senior Negotiators, Trustee Goodfellow as our Board's representative on OPSBA, and herself as Second Vice-President of OPSBA. She also reminded trustees that April 1st was the deadline for policy resolutions and amendments that the Board may wish to put forward to be considered at the June OPSBA Board of Directors meeting. All resolutions accepted at that time would become the work of OPSBA over the following year. Any suggestions for resolutions would be welcome and should be forwarded to Chair French to enable discussion and finalization in advance of the April 1st submission deadline.

        Finally Chair French wished everyone a safe and enjoyable March break.

Director’s Update

        Director Hunter thanked Chair French, and presented the following:

        “In light of the fact the report to the Board, about the Board’s upcoming review of French programming came forward several months ago, and as we have just initiated a consultation process to gather some initial opinions and perspectives from stakeholders, I thought I would provide trustees with a brief overview of the parameters of the review.

        The goal of the review is to ensure high quality, sustainable French-as-a-Second-Language programs to serve students within the district. In light of the lengthy, complex, and tightly structured processes in our six programs and accommodation reviews it is likely helpful to articulate clearly to the public, that this French review is NOT a formal program and Accommodation Review. It is a regular open-ended staff-lead review that will consider French-as-a-Second-Language programs throughout the district, including elementary and secondary Core French, Extended French and Immersion French programs. The review will gather information about numerous aspects of our French programming, including:

  • program enrolment;
  • retention and outcomes;
  • locations and catchment areas;
  • transportation;
  • instructional programming;
  • professional learning;
  • resources;
  • staffing and finance;
  • and relevant research and practices in other jurisdictions findings.
        As trustees have already approved this, a final report will be generated from all of this work which will be represented to trustees in January 2015. As well, I will be able to provide updates to the Board as the review progresses.

        Input from our stakeholders is an important part of this review. The first way the Board will engage - with School Councils, teachers and administrators of and English language programs, students, parents, partners and the public - is through an innovative online engagement process called Thoughtstream. Some of the consultation materials were sent in advance to the trustees’ area, so you will have seen some of the communications.

        The Thoughtstream consultation process, which is, we hope, accessible, transparent, and user friendly, consists of two phases. The first phase, which is now underway, asks stakeholders four (4) open-ended questions about what they like and what they would like to see in their schools and in French programs. We have intentionally left the question very open-ended so as not to lead participants. The second phase, a few weeks later, will ask participants to rank the common themes that were submitted during the first phase so that they can tell us what is most important to them. We hope this information will be provided in sufficient numbers to enable schools and councils, board staff and possibly trustees, to use the data in their various planning processes.

        Parents/guardians, students, staff and education partners have received an invitation to participate via email. Community members, and those for whom we have no email, have been invited either directly or via mail. We will also provide paper questionnaires where that would be preferred. We have sent notifications, written ads and created synervoice messages, and I have met with principals to communicate both the process and their important role in engaging their own school communities in getting involved. Anyone can participate by visiting links on the Board website. Detailed information about the French Review and the Thoughtstream engagement process and some frequently asked questions are also located on the site.

        This is a new way of consulting for us; one that has been proven to be very
successful in other parts of Canada. Any encouragement trustees can give to parents and constituents to participate would be appreciated. It is, after all, an opportunity for people to tell us what they think, about their schools and about French programming in Limestone.

        There will be subsequent and more traditional consultations as part of this review, based on our findings in the Thoughtstream process and as a result of other data collection. This may be organized by needs and interests indicated in specific geographic areas, grades or panels of the Board. We will see where the research takes us. Former Superintendent and Accommodation Facilitator Bailey, who was for many years responsible for French programming within Limestone, and Lennox and Addington districts, has been contracted to coordinate the review.
        At the same time, the LDSB Program team, under the direction of Superintendent Fraser-Stiff, is conducting some planning and outreach based on a Ministry of Education document called “A Framework for French as a Second Language in Ontario Schools”. This framework outlines a vision and goals for French Second Language instruction in Ontario with the three goals of:

  • increasing student confidence, proficiency and achievement in FSL;
  • increasing the percentage of students studying FSL until graduation; and
  • increasing student, educator, parent and community engagement in FSL.
        In response to these goals, each school board was asked to submit a three year plan, outlining how they would work toward meeting these goals. During the 2013-2014 school year the Board is collecting baseline data which will include surveys for students, parents and educators in Grades 2, 4, 6, 8 and 9. This data will also help inform the District-Wide French Review.

        Madame Chair as you can see there is much work happening in this area, and we are trying some innovative ways to reach out to our communities. I will be pleased to provide updates as our work progresses.”

        Chair French thanked Director Hunter for her update.

Expressions Of Condolences & Congratulations

        Chair French extended condolences to Christine Van Neste, Teacher, Selby Public School, on the loss of her father.
        
Board Minutes

        MOVED BY Trustee Crawford, seconded by Trustee Brown that the Board Meeting Minutes of February 12, 2014, as distributed, be approved. Carried.

Business Arising From The Minutes

        There was no business arising from the minutes.

Reports – Committee of the Board

        (i)  Environmental Sustainability Advisory Committee Meeting Minutes

        Trustee Murray presented the report of the Environmental Sustainability Advisory Committee of February 11, 2014.

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the report of the Environmental Sustainability Advisory Committee of February 11, 2014, be adopted.

        The following motion was incorporated into the Environmental Sustainability Advisory Committee minutes, adopted, and is passed in accordance with Policy 9, Section 8.1.0:

        Samsung Vibrancy Fund

        MOTION:  That the Limestone District School Board meet with City of Kingston staff regarding the possible collaborative use by the Board and the City of Kingston of the Samsung Community Vibrancy Fund.

        The original motion was called and Carried.

        Chair French thanked Trustee Murray for her update.

        (ii)  Education/Human Resources Committee

        Trustee Brown presented the report of the Education/Human Resources Committee of February 19, 2014.

        MOVED BY Trustee Brown, seconded by Trustee Chadwick, that the report of the Education/Human Resources Committee of February 19, 2014, be received. Carried.

        Chair French thanked Trustee Brown for her update.
        
        (iii)  Special Education Advisory Committee

        Trustee Murray presented the report of the Special Education Advisory Committee of February 19, 2014.

        MOVED BY Trustee Murray, seconded by Trustee Crawford, that the report of the Special Education Advisory Committee of February 19, 2014, be received. Carried.

        Chair French thanked Trustee Murray for her update.

Chair French called for a motion for a short recess to allow for the students of Lancaster Drive Public School to assemble for their performance.

        MOVED BY Trustee Beavis, seconded by Trustee Ruttan, that the Board recess for ten minutes. The Board recessed at 7:07 p.m. Carried.

Presentation II – Lancaster Drive Public School

        Chair French welcomed the Grade 4, 5, and 6 students, and teacher Jackie McCullough, on behalf of the Board, to the meeting. She thanked them for “being incredibly flexible and accommodating,” and also thanked the Tri-Board Student Transportation which transported the children to the Education Centre for the performance.

        The students gave rousing performances of four songs from the school's musical presentation of "A Small Part of The World,” which they had presented March 3, 2014 as part of their parent presentation. The songs were from South Africa, the Southern U.S., South America, and Israel, and the performance culminated in an encore in which the children animated the song “I’ve Been Workin’ on the Railroad.”

        Chair French thanked the students and teachers for performing for the Board and sharing their music.

        Chair French called the meeting to reconvene at 7:35 p.m.

        (iv)  Property/Operations Committee

        Trustee Goodfellow presented the report of the Property/Operations Committee of February 26, 2014.

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the report of the Property/Operations Committee of February 26, 2014, be adopted.

        Chair French called for a motion to consider the motion regarding the letter to the Minister of Education separately.

        MOVED BY Trustee Chadwick, seconded by Trustee Brown, that the motion concerning the letter to the Minister of Education, included in the Property/Operations Committee Meeting minutes, be considered separately. Carried.

        The following motions were incorporated into the Property/Operations Committee minutes, adopted, and are passed in accordance with Policy 9, Section 8.1.0:


        Determination of Number of Trustees and Distribution of Trustees – 2014 Election And Ontario Financing Authority – 2014 Long-term Financing

        MOTION(S):

1)    In accordance with Ontario Regulation 412/00, Section 4. (1)(a) and Section 4. (2) made under the Education Act, the Limestone District School Board:

i.  Designate the municipalities of North Frontenac, Central Frontenac and Addington Highlands as low population municipalities;

ii.  The sum of the electoral quotients for these municipalities be increased by one; and

iii.  Direct that an alternative distribution of Trustees be completed.

2)   In accordance with Section 7 of Ontario Regulation 412/00, that the alternative distribution of Trustees be approved as follows:

City of Kingston (5 Trustees)

Trustee 1       Districts 1, 12 and Frontenac Islands
Trustee 2       Districts 7 and 11
Trustee 3       Districts 5, 6 and 8
Trustee 4       Districts 9 and 10
Trustee 5       Districts 2, 3 and 4

Loyalist & Stone Mills  Townships               (1 Trustee)
Greater Napanee                                      (1 Trustee)
Central Frontenac, Addington Highlands &
North Frontenac Townships                       (1 Trustee)
South Frontenac Township                        (1 Trustee)
        
3)    That the Limestone District School Board By-Law #001-2014 to enter into a long-term financing arrangement with the Ontario Financing Authority for $189,874 in support of not permanently financed costs incurred on Good Places to Learn eligible projects;

4)    That the Limestone District School Board authorize Senior Staff to take all appropriate action to implement the new long-term financing arrangements as per the by-law and loan agreement between the Board and the Ontario Financing Authority.


        The original motion, except for the motion with regard to the letter to the Minister of Education, was called and Carried.

        Trustee Goodfellow then highlighted the following motion pertaining to trustee representation from the Property/Operations Committee meeting of February 26, 2014:

        MOTION:  That the Board request the Minister of Education to review Trustee representation methodology in light of both significant rural and urban variances between Statistics Canada Census data and MPAC elector data as evidenced in the recent decision of the Ontario Municipal Board decision on representation in the City of Kingston.

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson.

        There was much discussion about this motion by trustees and suggestions of friendly amendments to the language of the motion were considered. Chair French called for a vote on the motion. The motion was called and Lost.

        Letter to Minister of Education – RE:  Trustee Representation/Election of Trustees

        MOTION:  That the Limestone School Board put forward a policy resolution requesting the Ontario Public School Boards’ Association (OPSBA) review trustee methodology in working rural and urban areas, using the data available that the Board will provide OPSBA with, and further that OPSBA follow-up with the Ministry of Education.

        MOVED BY Trustee Chadwick, seconded by Trustee Jackson. Carried.

        Chair French thanked Trustee Goodfellow for the report on the Property/Operations Committee.

Reports – Other

        (i)  Ontario Public School Boards’ Association Report

        Trustee Goodfellow provided an overview of the OPSBA Board of Directors’ meeting.

        MOVED BY Trustee Goodfellow, seconded by Trustee Chadwick, that the OPSBA Report, be received. Carried

        Chair French thanked Trustee Goodfellow for her update.

(ii)  Student Trustee Report
        
        Student Trustee Sempowski read her report updating the Board on the various student initiatives in Limestone, which includes the Interschool Dodge Ball Tournament that is being held on March 21, 2014, at 5:00 p.m., at LCVI to raise funds, and she invited members of the Board and their families to attend.

        Trustee Sempowski stated that as part of the positive reworking of NEK Nominations, Napanee District Secondary School and Sydenham High School collected old silverware and
clothing and donated them to the Interval House Women’s Shelter. They have nominated LCVI this month to do their own charity drive.

        Chair French thanked Student Trustees McCormac and Sempowski for providing information and complimented them on their “great leadership.”

Accounts

        Trustee Beavis presented the Accounts – Finance report for December, 2013 and highlighted that total disbursements of $15,737,852.60  and  $18,999.32US were processed in various SDS batches.

        MOTION:  Subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of December 2013 totaling $15,737,852.60  and  $18,999.32US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.  

        MOVED BY Trustee Beavis, seconded by Trustee Goodfellow. Carried.

        Trustee Jackson presented the Accounts – Finance report for February, 2014 and highlighted that total disbursements of $8,208,283.32 and $12,298.07US were processed in various SDS batches.

        MOTION:  Subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of February 2014 totaling $ $8,208,283.32 and $12,298.07US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.

        MOVED BY Trustee Jackson, seconded by Trustee Crawford. Carried.

        Chair French thanked the Finance Department, and Trustee Beavis and Trustee Jackson for their presentations.

Internal Reports and Other Communication

        A letter was received from Kathy Leverette, producer of the radio program “An Educated Minute,” expressing her thanks and appreciation for the LDSB sponsorship of her program since 1984.

Other Business

        Trustee Chadwick brought the following item forward concerning Student Trustee Eligibility:

        MOVE THAT, as agreed to by the Limestone Inter-School Council in February 2014, the following changes be implemented to Board Policy 9C – Board Operations, Section 25.5.0, sub section iii, relating to Eligibility of Candidates; the primary change allowing that candidates for positions of Student Trustees can be selected from the senior student body as a whole, as opposed to only those on school council executive.
        
        Trustees discussed the wording of this item, and it was suggested that an amendment be made to remove “as opposed to only those on school council executive.”

        Student Trustee – Eligibility of Candidates

        MOTION:  That, as agreed to by the Limestone Inter-School Council in February 2014, the following changes be implemented to Board Policy 9C – Board Operations, Section 25.5.0, sub section iii, relating to Eligibility of Candidates; the primary change allowing that candidates for positions of Student Trustees can be selected from the senior student body as a whole.
        
        MOVED BY Trustee Chadwick, seconded by Trustee Goodfellow. Carried.

        Chair French thanked the Inter-School Council, Student Trustees McCormac and Sempowski and Trustee Chadwick for bringing this item forward.


4.  Future Meetings

March 18, 2014
Environmental Sustainability Advisory Committee  
6:00 p.m.
March 19, 2014
Education/Human Resources Committee
4:30 p.m.
March 19, 2014
Special Education Advisory Committee
7:00 p.m.
March 25, 2014
Policy Meeting
6:00 p.m.
March 26, 2014
Property/Operations Committee
5:30 p.m.
April 9, 2014
Board Meeting
6:00 p.m.
April 16, 2014
Education/Human Resources Committee
4:30 p.m.
April 16, 2014
Special Education Advisory Committee
7:00 p.m.
April 23, 2014
Property/Operations Committee
5:30 p.m.
April 28, 2014
Committee of the Whole - Budget
6:00 p.m.
May 5, 2014
Audit Committee
6:00 p.m.
May 7, 2014
Environmental Sustainability Advisory Committee
6:00 p.m.
May 12, 2014
Committee of the Whole - Budget
6:00 p.m.
May 21, 2014
Board Meeting
6:00 p.m.
May 27, 2014
Property/Operations Committee
5:30 p.m.
May 28, 2014
Education/Human Resources Committee
4:30 p.m.
May 28, 2014
Special Education Advisory Committee
7:00 p.m.
June 2, 2014
Committee of the Whole - Budget
6:00 p.m.
June 11, 2014
Special Education Advisory Committee
6:00 p.m.
June 9, 2014
Committee of the Whole - Budget (Tentative)
6:00 p.m.
June 16, 2014
Committee of the Whole - Budget
6:00 p.m.
June 18, 2014
Board Meeting
6:00 p.m.
September 8, 2014
Audit Committee
6:00 p.m.
November 10, 2014
Audit Committee
6:00 p.m.

   5.            Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences

March 20-22, 2014
OPSBA Labour Relations Symposium
Toronto, ON
April 3-4, 2014
OPSBA Summit on Children & Youth Mental Health
Toronto, ON
April 12, 2014
Eastern Region Meeting
Ottawa, ON
May 2-3, 2014
OPSBA Board of Directors’ Meeting
Toronto, ON
July 3-5, 2014
OPSBA 2014 AGM & Program with CSBA 2014 Congress
Niagara Falls, ON


    6. Limestone Learning Foundation

April 29, 2014
LLF Grants Presentation
(École Sir John A. Macdonald P.S.)
4:30 p.m.
June 6, 2014
LLF Golf Tournament
11:00 a.m.
September 27, 2014
LLF Country Classy
5:00 p.m.

Recess to Private Session
                        
        Chair French invited the Board to recess to Private Session and called for a motion.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the Board recess for ten minutes before reconvening into Private Session. Carried. The Board recessed at 8:09 p.m. and reconvened at 8:19 p.m.

Private Session



Attendance:         L. French (Chair)
G. Beavis
H. Brown
H. Chadwick
E. Crawford
A. Goodfellow   
D. Jackson (Vice-Chair)
M. McCormac (Student Trustee)
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)

   (a) New Elementary School – Kingston North Site Selection

Trustees briefly discussed the new elementary school site selection.

   (b) Personnel Update Staff Changes

        Superintendent Labrie presented reports on Support, Elementary and Secondary changes .

        The reports were received for information.

(c) Safe Schools Update

        Supervising Principal Burra provided a safe schools update.

(d) Property Update

        Superintendent Babin provided a property update.

        Student Trustees McCormac and Sempowski withdrew from the meeting.

(e) OPSBA Update

        Trustee Goodfellow provided an OPSBA update.

Committee to Rise and Report

        Chair French called for a motion for the Board to rise and report, and that the information, as noted above, be made public.

        MOVED BY Trustee Jackson, seconded by Trustee Brown. Carried.

Adjournment

        Chair French called for a motion to adjourn the meeting.

        MOVED BY Trustee Goodfellow, seconded by Trustee Beavis, that the meeting adjourn. Carried.

        The meeting adjourned at 8:57 p.m.