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January 14, 2014 - Special Meeting
SPECIAL MEETING MINUTES                                                                         January 14, 2014
LIMESTONE DISTRICT SCHOOL BOARD


A special meeting of the Limestone District School Board was held in the Barry C. O’Connor Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Tuesday, January 14, 2014, at 6:00 p.m.

Present:        Trustees:       L. French (Chair)
G. Beavis
H. Brown
H. Chadwick
E. Crawford
A. Goodfellow    (via Skype)
D. Jackson (Vice-Chair)
M. McCormac (Student Trustee)
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)

Staff:  Paul Babin, Superintendent of Business Services
Jane Douglas, Communications Officer
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Wayne Toms, Manager of ITS and Planning Officer

Chair French called the meeting to order, welcoming those present to the meeting.

BOARD AGENDA

        Chair French advised that there is an additional item to be added to the agenda in Private Session.

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the agenda, as amended, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow advised that if there were any Labour Updates she would be declaring a conflict of interest as her son is an employee of the Board.

JOINT CAPITAL ELEMENTARY SCHOOL PARTNERSHIP – FEASIBILITY DISCUSSIONS BETWEEN THE ALGONQUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD AND THE LIMESTONE DISTRICT SCHOOL BOARD

        Director Hunter reviewed the information in an administrative report with regard to analysis and investigation that had taken place over the past few months for a joint capital project between the Algonquin and Lakeshore Catholic District School Board and the Limestone District School Board.  She commented that both she and Director DiRocco were committed and excited about the idea and they approached the task from the view point of how to make it work.

        Director Hunter stated that the information included in the Background is a summary of the key efforts that have taken place.  She said that the Ministry of Education invited requests for capital priorities and in July 2013, the Buiness and Finance Division of the Ministry of Education released, through Assistant Deputy Minister G. Sékaly, Memorandum B18, the Initiative to Encourage Joint Use/Collaboration between School Boards on Capital Projects.  In this memorandum, the Ministry announced support for joint projects and encouraged greater collaboration between its school boards in meeting accommodation and capital needs.

        The Director reported that over the course of 2012-2013, a variety of communications occurred related to the possibility of the two Boards engaging in conversations around a potential capital partnership project.  Upon completion of the Algonquin and Lakeshore Catholic DSB Kingston Centre Elementary School ARC, the Directors of both Boards met at the direction of their respective Boards for preliminary conversations related to a joint capital elementary school project.

        The Director stated that both Directors believed that the two Boards had a great potential to be successful in this area because of their long-standing history of positive relationships and multiple joint initiatives.

        The Director stated that fundamental to any discussion related to a potential elementary school partnership was the assurance that the inclusive nature of the LDSB schools and the religious dimension of the ALCDSB schools be maintained.  She advised they talked about their common interests in discussions, and they looked at the feasibility of the project itself.  She indicated that they also looked at various operational practicalities.

        The Director said that they considered school site locations, and that discussions acknowledged the need of the ALCDSB to consider a school location far enough north-east in Central Kingston to be easily accessible to the Holy Family Catholic School catchment area, as well as the needs of the LDSB for a location close enough to the First Avenue Public School and Frontenac Public School catchment areas.

        The Director advised that location was one of two insurmountable factors, the other being site size.  She said that there was no site available that would be large enough, with the exception of the QECVI site.  However, the QECVI site is not currently available as a result of the LDSB Secondary School accommodation review decision which has identified the QECVI site as a potential site for construction of a new LDSB secondary school or alternatively, repurposed to serve as an alternative education centre.   She said that other than the LDSB’s QECVI site, neither the ALCDSB nor the LDSB currently own a suitably sized or suitably located school site, able to accommodate the construction of an 822 pupil place shared or co-located school facility that meets the attendance catchment area needs of both Boards.

        Director Hunter stated that after thoughtful consideration and analysis regarding the possibility of engaging in a joint capital elementary school partnership project, the inability to access a suitably sized site or a suitably located site that is aligned with the attendance catchment areas of the communities impacted, are overriding impediments to successfully moving forward with a joint capital elementary school partnership project.

        MOVED BY Trustee Jackson, seconded by Trustee Crawford:

1.      That despite the strong interest in developing a capital partnership, and the longtime positive relationship between the Algonquin and Lakeshore Catholic District School Board and the Limestone District School Board, the Board not pursue the development of a joint elementary school capital project at this time due to the overriding practical impediments of site size and location;

2.      That the Boards establish a joint staff working committee called the “Joint Partnership Development Committee,” co-chaired by the Business Superintendents, to explore and develop cost saving partnership opportunities, including such possibilities as joint programs and shared procurement of services or resources between Boards and Board sites; and

3.      That this committee bring an initial report, for action and or information, outlining new partnership possibilities to the appropriate committee of their respective Boards no later than September 30, 2014.
       –Carried Unanimously
DIRECTOR’S ANNUAL REPORT

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the Director’s Annual Report be received.–Carried  

RECESS TO PRIVATE SESSION

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the Board recess at     6:45 p.m. for five minutes to reconvene in Private Session at 6:50 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Brown, seconded by Trustee Jackson, that the Board resolve itself into a Committee of the Whole Board in Private Session at 6:50 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



L. French, Chair

G. Beavis

H. Brown

H. Chadwick

E. Crawford

A. Goodfellow

D. Jackson

M. McCormac, Student Trustee

P. Murray

S. Ruttan

M. Sempowski, Student Trustee

OVERVIEW OF SITE SELECTION FOR THE NEW ELEMENTARY SCHOOL IN KINGSTON NORTH

        Manager Toms provided a summary of Board/committee meetings and subsequent events/information related to the site selection for the new elementary school in Kingston North.

        Trustees received the information.

        MOVED BY Trustee Jackson, seconded by Trustee Chadwick, that the Board proceed with the Request for Proposal for Architectural Services for the new elementary school in Kingston North.–Carried

        Student Trustees McCormac and Sempowski withdrew from the meeting.

LABOUR UPDATE

        Trustee Goodfellow declared a conflict of interest as her son is an employee of the Board, and she withdrew from the meeting.

        Director Hunter provided a labour update.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Crawford, seconded by Trustee Murray, that the meeting adjourn at 7:30 p.m.–Carried