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January 8, 2014 - Regular Meeting
REGULAR MEETING                                                                                 January 8, 2014
LIMESTONE DISTRICT SCHOOL BOARD 


A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, January 8, 2014, at 6:00 p.m.

Present:        Trustees:       L. French (Chair)
G. Beavis
H. Brown
H. Chadwick
E. Crawford
A. Goodfellow   
D. Jackson (Vice-Chair)
M. McCormac (Student Trustee)
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)

Staff:  Muriel Aitken, Incoming Records Management Coordinator
Paul Babin, Superintendent of Business Services
Krishna Burra, Supervisor of Safe and Caring Schools, and
                        Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Wayne Toms, Manager of ITS and Planning Officer

Chair French called the meeting to order, extending a Happy New Year to everyone.

BOARD AGENDA

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the agenda, as distributed, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow advised that if there were any Labour Updates she would be declaring a conflict of interest as her son is an employee of the Board.

CHAIRS COMMENTS

        Chair French extended condolences to the family of the late Wilf Garrah, a long-time Trustee with the Algonquin and Lakeshore Catholic District School Board.

        The Chair reported that the Limestone Learning Foundation received a donation in the amount of $50,000 from Routes to Learning Canada, which demonstrates confidence in public education, Limestone District School Board and the Limestone Learning Foundation.
        
        The Chair further reported that Darlene Kirkpatrick will be leaving when her replacement arrives, noting that Trustees look forward to working with Muriel Aitken in the future.  She advised that the retirement party for Roger Richard, the recently retired Superintendent of Business will take place on January 9, 2013.  She formally welcomed Paul Babin, Mr. Richard’s replacement.

        Chair French advised that 2014 will see a great range of activities, noting that some of them are as follows:

  • Secondary examinations will take place, and elementary report cards will be distributed in the next month or so.  She wished students good luck.
  • The new Granite Ridge Education Centre opened to students on January 7th.  She advised that Director Hunter and Trustee Goodfellow visited the school on opening day.
The Board’s Strategic Plan: Year 5 of the 5-Year Plan, Key Initiatives for 2013-2014 – Detailed Plan is on this evening’s agenda.
The Open House for the new wing at Sydenham High School has been rescheduled.  She said that Trustees are looking forward to the facility’s opening.
A company (Thoughtstream) has been hired for the French Review, and Ruth Bailey has also been hired as the Facilitator for the French Review.
Contract renewals will take place this year, with a legislated approach that involves OPSBA, and is currently on the floor of the House.
The groundbreaking for our new elementary school to serve student from First Avenue and Frontenac Public School will take place.
The decisions regarding Kingston secondary schools, either a site for a new school or a process related to transitioning QECVI students into KCVI and LCVI will be implemented;


CHAIRS COMMENTS

  • This fall will be the last year of the introduction of Full-Day Kindergarten, including several Kindergarten room additions, as well as the continued development of the extended day and childcare centres in schools.
  • We have two incredible Student Trustees this year.
  • Limestone DSB will continue to work with our community partners – municipalities, Kingston, Frontenac, and Lennox and Addington Public Health, and educational institutions and our other important partners.
  • Filing for candidacy in the upcoming Municipal elections is now open.  The Board’s Communications Department will have an information package available for anyone considering running.  OPSBA reminds Trustees to stay focused on the work of the Board.
DIRECTORS UPDATE

        Director Hunter reported that Manager Fowler, Facility Services, will share information related to the activities that took place as a result of the recent weather conditions.

        The Director acknowledged the fine work of our staff, Emergency Services staff and the Kingston Fire Department, noting that there was a highly effectively managed evacuation of Rideau Public School as a result of a major fire on December 17, 2013, in the City of Kingston.  She commended City staff who worked hard to ensure our students were able to go to school the next day.  

        The Director acknowledged the amazing opening of Granite Ridge Education Centre on Tuesday, January 7, 2014.  Jane Douglas, Communications Officer, provided a short power point presentation of the opening of Granite Ridge Education Centre.  The Director commented on the activities that took place at Granite Ridge Education Centre on opening day, noting that the students conducted tours around the building.

        Trustee Goodfellow stated that she enjoyed the activities that took place, as well as the excitement of the students on opening day of Granite Ridge Education Centre.

        Manager Fowler provided an overview of some of the events that occurred as a result of the recent weather.      

        Chair French thanked the Director and Manager Fowler for their updates.

EXPRESSIONS OF CONDOLENCES

        Trustee Chadwick extended condolences to Diane Taggart, a teacher at Lord Strathcona Public School, on the loss of her father John Cable, a former Superintendent of Business Services of the former Frontenac County Board of Education.

        Trustee Chadwick extended condolences to Danielle Sampson, a teacher at Frontenac Public School and Loughborough Public School, on the loss of her father.

        Trustee Beavis extended condolences to Scott Martin, a teacher at Cataraqui Woods Elementary School, on the loss of his father-in-law.

        Trustee Beavis extended condolences to Andrew Highet, a teacher at Truedell Public School, and to his wife Heather Highet, Principal at Granite Ridge Education Centre, on the loss of Andrew’s father.

        Trustee Beavis extended condolences to John Blackstock, a caretaker at Collins Bay and W.J. Holsgrove Public Schools, on the loss of his mother.

        Trustee Jackson extended condolences to Rick Terry, a teacher at LCVI, on the loss of his mother.

        Trustee Murray extended condolences to Bob Turcke, a teacher at KCVI, on the loss of his father.

        Trustee Brown extended condolences to Lisa Lowe, a teacher at Ernestown Secondary School, on the loss of her father-in-law.

        Trustee Ruttan extended condolences to Wendy Sims, Early Childhood Educator at Harrowsmith Public School, on the loss of her grandfather.

        Trustee Ruttan extended condolences to Megan Dingwall, a teacher at Harrowsmith Public School, on the loss of her fiancé’s grandfather.

        Chair French extended condolences to the Family of the late Peter Lynch, former Manager of Financial Services, on the loss of Peter.

        Chair French extended condolences to the Family of the late Bob Storring, a courier driver with the Board, on the loss of Bob.
        
        Chair French extended condolences to Charmayne Elliott, an educational assistant at Napanee District Secondary School, on the loss of her mother.

        Chair French extended condolences to Roger Richard, former Superintendent of Business Services, on the loss of his father.

        Chair French extended condolences to Myra Baumann, Manager of Financial Services, on the loss of her mother.
        
EXPRESSIONS OF CONGRATULATIONS

        Trustee Brown congratulated Cindy Caverly, a teacher at Amherst Island Public School, and her husband, on the birth of their daughter.

        Trustee Brown congratulated Mark Blackett, a teacher at Enterprise Public School, and his wife, on the birth of their daughter.

        Trustee Ruttan congratulated Emily Hetherington, a teacher at Harrowsmith Public School, and her husband, on the birth of their son.

        Trustee Ruttan congratulated Katie Kulesza, a teacher at Princes Charles Public School, and her husband, on the birth of their son.

        Trustee Ruttan congratulated Brock Plamer, a teacher at Harrowsmith Public School, and his wife Jess Palmer, a teacher at Joyceville Public School, on the birth of their son.

        Trustee Ruttan congratulated Maggie Bailey, a teacher at Harrowsmith Public School, and her husband, on the birth of their son.

        Trustee Murray congratulated Allan Cormier, a grade 11 student at KCVI, on placing third in Ontario in the 2013 Nipissing University Stock Market Game.

        Trustee Murray congratulated Ricki Barrett, a School Support Counsellor at Educational Services, and her husband, on the birth of their daughter.

        Trustee Jackson congratulated LCVI students and staff who were involved in the Beauty and the Beast production, on the success of the production.

        Chair French congratulated Samantha Maher, a teacher at The Prince Charles School, and her husband, on the birth of their daughter.

        Chair French congratulated Keasha Milligan, a teacher at The Prince Charles School, and her husband, on the birth of their daughter.

BOARD MINUTES

MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Board Meeting Minutes of November 13, 2013, as distributed, be approved.–Carried

MOVED BY Trustee Murray, seconded by Trustee Chadwick, that the Committee of the Whole Board (Caucus) Minutes of November 25, 2013, as distributed, be approved.–Carried

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the Initial Meeting Minutes of December 2, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

        There was no business arising from the minutes.

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the reports of the Special Education Advisory Committee of November 20 and December 11, 2013.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that the reports of the Special Education Advisory Committee of November 20 and December 11, 2013, be received.–Carried

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee Goodfellow provided an overview of the OPSBA Board of Directors’ meeting of November 29 and November 30, 2013.  She indicated that one of the long-serving Trustees was recognized.  There were also verbal reports from staff on their portfolios.  A discussion was held on whether to have Trustees representation on a Consortium Board.  Verbal reports from the work teams were received.

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the OPSBA Report, be received.–Carried

        Chair French advised that there are a number of consultations underway and that work will continue.

STUDENT TRUSTEE REPORT

        Student Trustee Sempowski advised that Interschool Council members will be recommending changes to the policy around the election of Student Trustees, noting that Limestone DSB Policy 9 (Board Operations) addresses Student Trustee elections.
        
        Student Trustee McCormac reported that Interschool Council previously talked about doing a charity-based project for Free the Children, noting that they set a goal of $10,000 to build a school in a developing country.  She indicated that the Interschool Council will be holding a dodge ball tournament, and Frontenac Secondary School will do a Brick By Brick campaign.

        Student Trustee Sempowski reported that she and Student Trustee McCormac will be attending the OPSBA Public Education Symposium, and she thanked the Board for supporting them.  She further reported that they both will be attending the OSTA-AECO conference in February.

        Chair French thanked Student Trustees McCormac and Sempowski for providing the above-noted information.

ACCOUNTS

MOVED BY Trustee Beavis, seconded by Trustee Chadwick, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of November 2013 (SDS Disbursement Batches 31962-32103)totalling $11,135,558.15 and (SDS Disbursement Batches 31995 and 32100) totalling $31,746.40 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee  Beavis thanked Financial Services staff for the time they took to answer his questions.

STRATEGIC PLAN: YEAR 5 OF THE 6-YEAR PLAN, KEY INITIATIVES FOR 2013-2014 – DETAILED PLAN      

        MOVED BY Trustee Goodfellow, seconded by Trustee Chadwick, that the Board approve the Strategic Plan: Year 5 of the 5-Year Plan, Key Initiatives for 2013-2014 – Detailed Plan.

        MOVED BY Trustee Jackson, seconded by Trustee Murray, that the information contained in the Strategic Plan: Year 5 of the 5-Year Plan, Key Initiatives for 2013-2014 – Detailed Plan remain the same, but that the Plan be extended to a 6-Year Plan.–Carried

STRATEGIC PLAN: YEAR 5 OF THE 6-YEAR PLAN, KEY INITIATIVES FOR 2013-2014 – DETAILED PLAN (continued)

        MOVED BY Trustee Goodfellow, seconded by Trustee Chadwick, that the Board approve the Strategic Plan: Year 5 of the 6-Year Plan, Key Initiatives for 2013-2014 – Detailed Plan.– Carried As Amended

AMENDMENT TO POLICY 13 (Student Suspension Appeals, Exclusion Appeals, Minutes of Settlement, Expulsion Hearings, Expulsion Appeals)

        Mr. Burra reviewed an administrative report with regard to an amendment to Policy 13 to ensure that it complies with existing legislation.  He noted that the amendment includes a new section 2.0.0 Appeal of an Exclusion.

        MOVED BY Trustee Jackson, seconded by Trustee Brown, that Policy 13 (Student Suspension Appeals, Exclusion Appeals, Minutes of Settlement, Expulsion Hearings, Expulsion Appeals), as amended to include a new section 2.0.0 Appeal of an Exclusion, be approved by the Board, and included in the Policy Manual under the appropriate section.–Carried
        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

(b)     Director’s Annual Report
        
        MOVED BY Trustee Goodfellow, seconded by Trustee Chadwick, that  receipt of the Director’s Annual Report be deferred to the January 14, 2014 Special Board meeting for consideration.–Carried

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From The Honourable Liz Sandals, Minister of Education, a copy of a letter addressed to the Chair, dated November 15, 2013, responding to a letter sent by the Chair regarding concerns about Ontario Regulation 274/12 – Hiring Practices.  She advises that the Ministry has established a working group with their English public secondary school partners, and is finalizing a working group with their English public elementary school partners.  She indicates that the Ministry is open to amending the regulation to reflect changes supported by the parties at the working groups, noting that there is also a team of experts, who are meeting with provincial organizations this fall to gather input and discuss possible improvements to the regulation for which there may be agreement.  The team is conducting a fact-finding study on the process and impact of the regulation’s implementation across the province.
EXTERNAL REPORTS AND OTHER COMMUNICATIONS (continued)

(b)    From York Catholic District School Board, a copy of a letter addressed to the Premier of Ontario, dated November 20, 2013, expressing concern with regard to the proposed Bill 69 – Prompt Payment Act 2013.

(c)     From Jody Cameron, Chair of the Sudbury Catholic District School Board, a copy of a letter addressed to the Premier of Ontario, dated November 18, 2013, expressing concern with regard to the proposed Bill 69 – Prompt Payment Act 2013.

(d)     From Student Trustee Michelle Sempowski, as the Communications Officer for OSTA-AECO, correspondence advising that OSTA-AECO is launching many new and modern ideas to create awareness about their organization, and allowing students the resources to have their voices heard.  She advises that through a website called Thunderclap, they’re created a message to send out across the province, to their extensive network of contacts.  OSTA-AECO asks that they be allowed to do this through the support of school boards.

(e)     From The Honourable John Gerretsen, MPP, Kingston and The Islands, a copy of a letter addressed to Chair French, Limestone DSB, dated December 18, 2013, thanking her for forwarding to him a copy of a letter dated November 28, 2013, addressed to Premier Wynne, expressing concern about Bill 69 – Prompt Payment Act 2013.  Mr. Gerretsen indicated that he had forwarded a copy of her letter to his caucus colleague, who introduced this private member’s bill.

REQUESTS FOR REPORTS AND/OR INFORMATION

Trustee Chadwick requested information as to the usefulness and cost of the Tell-Them-From-Me Report, as well as information as to the value the Board gets from it.  This was offered to be placed on the agenda for an upcoming Education/Human Resources Committee meeting.

OTHER BUSINESS

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson:

WHEREAS the federal government has developed a proposal for a Bill on First Nation Education without the cooperation of First Nation peoples, as affirmed by national Chief Shawn A-Chut Atleo in his Open Letter of November 25 to the Minister of Aboriginal Affairs and Northern Development Canada; and

WHEREAS this unilateral approach on the part of the federal government fails to honour the United Nations Declaration on the Rights of Indigenous Peoples to which Canada is a signatory; and

OTHER BUSINESS (continued)

WHEREAS the education of children living in First Nations communities continues to be funded at a level significantly below that of children in provincial school systems:

        THEREFORE BE IT RESOLVED THAT the Limestone District School Board communicate with the Prime Minister and with the Minister of Aboriginal Affairs and Northern Development Canada to call for:

(a)    a commitment to co-development with First Nation peoples and shared oversight of a mutual plan to advance First Nation education that reflects the federal government’s responsibilities to this and future generations of First Nation children; and

(b)     a full statutory guarantee for funding for education for First Nation children that is stable, sustainable and needs-based.
                                                                                                –Carried

FUTURE MEETINGS



January 14, 2014

Special Board Meeting

6:00 p.m.

January 15, 2014

Education/Human Resources Committee

4:30 p.m.

January 15, 2014

Special Education Advisory Committee

7:00 p.m.

January 27, 2014

Property/Operations Committee
(LCVI, 153 VanOrder Drive, Kingston)

5:30 p.m.

January 28, 2014

Environmental Sustainability Advisory Committee

6:00 p.m.

February 12, 2014

Board Meeting

6:00 p.m.

February 19, 2014

Education/Human Resources Committee

4:30 p.m.

February 19, 2014

Special Education Advisory Committee

7:00 p.m.

February 26, 2014

Property/Operations Committee

5:30 p.m.

March 5, 2014

Board Meeting

6:00 p.m.

March 18, 2014

Environmental Sustainability Advisory Committee

6:00 p.m.

March 19, 2014

Education/Human Resources Committee

4:30 p.m.

March 19, 2014

Special Education Advisory Committee

7:00 p.m.

March 26, 2014

Property/Operations Committee

5:30 p.m.

April 9, 2014

Board Meeting

6:00 p.m.

April 16, 2014

Education/Human Resources Committee

4:30 p.m.

April 16, 2014

Special Education Advisory Committee

7:00 p.m.

April 23, 2014

Property/Operations Committee

5:30 p.m.

May 7, 2014

Environmental Sustainability Advisory Committee

6:00 p.m.

May 21, 2014

Board Meeting

6:00 p.m.

May 27, 2014

Property/Operations Committee

5:30 p.m.

May 28, 2014

Education/Human Resources Committee

4:30 p.m.

May 28, 2014

Special Education Advisory Committee

7:00 p.m.

June 11, 2014

Special Education Advisory Committee

6:00 p.m.

June 18, 2014

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


Date to be announced
Official Opening/Ribbon Cutting Ceremony
(Addition to Sydenham High School

February 20, 2014
School Council Liaison (PIC) Committee
7:00 p.m.

April 24, 2014
School Council Forum
7:00 p.m.



May 1, 2014
Kingston Regional Heritage Fair
(Faculty of Education, Queen’s University)

May 22, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


January 30-February 1, 2014
Public Education Symposium
(Toronto, ON)
February 28-March 1, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
March 20-22, 2014
OPSBA Labour Relations Symposium
(Toronto, ON)
April 12, 2014
Eastern Region Meeting
May 2-3, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
July 3-5, 2014
OPSBA 2014 AGM & Program with CSBA 2014 Congress
(Niagara Falls, ON)

        
RECESS TO PRIVATE SESSION

MOVED BY Trustee Ruttan, seconded by Trustee Beavis, that the Board recess at     7:05 p.m. for five minutes to reconvene in Private Session at 7:10 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Brown, seconded by Trustee Jackson, that the Board resolve itself into a Committee of the Whole Board in Private Session at 7:10 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



L. French, Chair

G. Beavis

H. Brown

H. Chadwick

E. Crawford

A. Goodfellow

D. Jackson

M. McCormac, Student Trustee

P. Murray

S. Ruttan

M. Sempowski, Student Trustee

POTENTIAL ELEMENTARY SCHOOL CAPITAL PARTNERSHIP WITH THE ALGONQUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD

        Director Hunter reviewed an administrative report with regard to a potential elementary school capital partnership with the Algonquin and Lakeshore Catholic District School Board.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the decision-making with regard to a potential elementary school capital partnership with the Algonquin and Lakeshore Catholic District School Board be postponed to the Special Board Meeting of  January 14, 2014, following the receipt of a joint report from the Algonquin and Lakeshore Catholic District School Board and the Limestone District School Board Directors of Education.–Carried

SAFE SCHOOLS UPDATE

        Mr. Burra provided a safe schools update.

PROPERTY UPDATE

        Superintendent Babin provided a property update.

        Student Trustees McCormac and Sempowski withdrew from the meeting.

PERSONNEL UPDATE

Staff Changes

        The Support Staff changes were received as information.

        The Elementary and Secondary Staff changes were received as information.

Elementary Appointment to the Pool

        Information related to an elementary appointment to the Elementary Vice-Principal Pool, effective immediately, was received.

Elementary Administration Placement

        Information related to an elementary Vice-Principal placement, effective immediately, was received.
        
DIRECTOR’S UPDATE

        Director Hunter provided a Director’s update.

CHAIR’S UPDATE

        Chair French provided a Chair’s update.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the meeting adjourn at 7:45 p.m.–Carried