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November 25, 2013 - Committee of the Whole Board (Caucus) Meeting
Committee of the Whole Board (Caucus) Meeting
Limestone District School Board
November 25, 2013

A Committee of the Whole Board (Caucus) Meeting of the Limestone District School Board was held in the Barry C. O’Connor Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Monday, November 25, 2013, at 6:00 p.m.                    
Present Trustees:
George Beavis
Helen Brown
Helen Chadwick
Elaine Crawford
Laurie French
Ann Goodfellow
David Jackson
Marnie McCormac, Student Trustee
Paula Murray
Suzanne Ruttan
Present Staff:
Paul Babin, Incoming Superintendent of Business Services
Krishna Burra, Supervisor of Safe and Caring School and Assistant to the Director
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Roger Richard, Superintendent of Business
Karen Smith, Communications Officer
Wayne Toms, Manager of ITS and Planning Officer
Chair Chadwick assumed the chair, calling the meeting to order.  

APPROVAL OF AGENDA

Chair Chadwick stated that in discussion with the Director, and in light of the fact that we do not normally have business on the Committee of the Whole Board (Caucus) meeting, she thought that it would make sense to move item 10, Other Business to the beginning of the meeting.  Therefore, the first item of business would be the City of Kingston Electoral Boundary Changes, followed by item 10(b) Ministry of Education School Board Efficiencies and Modernization.  She also advised that under the Other Business section, the Education/Human Resources Committee meeting minutes are to be added to the agenda.  Following consideration of the items under Other Business, the Committee of the Whole Board (Caucus) meeting would resolve itself into Private Session.

MOVED BY Trustee Beavis, seconded by Trustee Goodfellow, that the agenda, as amended, be approved.–Carried

CONFLICT OF INTEREST

No Trustee declared a conflict of interest.

CITY OF KINGSTON ELECTORAL BOUNDARY CHANGES

        Superintendent Richard reviewed an administrative report regarding information concerning 2014 municipal elections.  He provided an update with respect to the ramifications of the recent Decision and Order of the Ontario Municipal Board (OMB) regarding the City of Kingston’s (City’s) proposed ward boundary restructuring for the upcoming 2014 municipal election.

        Superintendent Richard stated that the recent OMB decision had a significant on the City’s plans for the re-dividing of the ward boundaries in anticipation of the 2014 municipal elections.  The final ward boundaries are now in place and the Board can now make its final decision regarding the electoral boundary districts for the Trustee elections in the fall of 2014.  The OMB Decision and Order, however, did not have a direct impact with respect to the number of trustees determined in accordance with the various acts and regulations.

        Superintendent Richard stated that in discussion with the Municipal Property Assessment Corporation (MPAC), they believe that the OMB decision and order will have little or no impact on the total electoral population numbers for the upcoming 2014 elections.  MPAC explained that the current system already allows university/college students to register as eligible voters in municipal elections based on their personal residency circumstances.  Students can formally contact MPAC and request that they be placed on the eligible voters’ list, subject to proof of residency requirements.  While the OMB Decision and Order impacted on the City’s plans to re-divide the ward boundaries in a particular manner, it had no impact whatsoever on students’ rights to register as eligible voters for the upcoming municipal elections in 2014.

        Superintendent Richard reported that before February 15th in each election year, MPAC is required to provide the Board with the population of the electoral group, who are resident in the Board’s jurisdiction on January 1st of that year.  The electoral population numbers are provided for each municipality that is not divided into wards and for each ward of a municipality that is divided into wards.

        Superintendent Richard advised that based on the total electoral group population of 139,059 provided by MPAC for the previous municipal election, the Board is entitled to a total of nine trustee positions (reference: Ontario Regulation 412/00 – Table 2).  He indicated that for the Board to be eligible for a tenth trustee position, the total electoral group population for the district would have to exceed 150,000 eligible voters.

        Superintendent Richard stat4ed that if the new total electoral group population figures provided by MPAC in February 2014 exceed the 150,000 threshold, the Board would be eligible for a tenth trustee position.  The determination of the number of Board members to be elected must be completed by March 31st in an election year (reference: Ontario Regulation 422/00 – Section 3(1)).  He said that given this time line, the Board would not be able to change the determination of the number of trustees after March 31st, even if the total population of the electoral group increased beyond the 150,000 threshold after that date and before the next municipal election.

        Superintendent Richard stated that previously Trustees discussed the option of voting at large in the City.  He advised that in discussion with City staff, they indicated that the Board would simply have to approve a resolution changing the voting methodology to voting at large and subsequently inform the City of its decision.  He commented that the City could obviously prefer to receive any information in this regard as soon as possible tin order to allow sufficient time to institute the new procedures.  The City would expect to receive the information no later than the time line set for the determination of the number of trustees, that is, March 31, 2014.  Superintendent Richard stated that changing the voting methodology to voting at large would impact the Frontenac Islands voting area.

        Superintendent Richard remarked that in addition, if the Board waited until after    January 1, 2014 to make its decision regarding the new ward boundaries, it would create potential additional communication requirements for the City given that people are eligible to register as a candidate in the 2014 municipal elections as of January 1, 2014.  Some candidates would have to be informed of any changes to the current ward structure for school board elections, if they registered as a candidate in the election prior to any changes in the ward structure made by the Board.

        Trustees discussed the electoral district distribution, as well as the distribution of schools for Trustees.

        Chair Chadwick withdrew from the chair.  Trustee French assumed the chair.

        Trustee Chadwick commented on the OMB judge’s ruling and the emphasis on effective representation.  She also commented that City Council passed a motion last week indicating that they would send a letter to the Ontario Municipal Board asking them to impose the same ruling on other municipalities that have post-secondary institutions.  She noted that the OMB ruling indicates more than 26,000 post-secondary students in Kingston.

        Trustee Chadwick suggested that a letter be sent to the Ministry of Education, noting that the intent of the letter is not to demand another Trustee; it is to advise the Ministry that this matter has arisen and that they need to address it.

        MOVED BY Trustee Chadwick, seconded by Trustee Jackson , that the Limestone District School Board send a letter to the Ministry of Education indicating the numbers, and noting that the weight on effective representation does not necessarily reflect the number of voters.–Carried

        Trustee French withdrew from the chair, and Trustee Chadwick resumed the chair.

        Manager Toms reviewed an administrative report that was dated November 13, 2013 (City of Kingston Electoral Boundary Changes – OMB Decision).  He also reviewed the Proposed Distributed (November 13) map, as well as a one-page summary outlining the Trustee Distribution for the City of Kingston, and the schools represented by each trustee under this option.

        Superintendent Richard noted that in this option, every City Trustee has a secondary school, even if the decision of the Central Kingston Intermediate and Secondary Schools’ accommodation review see KCVI and QECVI closed.

        Trustees discussed the option.

        Chair Chadwick withdrew from the chair. Trustee French assumed the chair.

        Trustee Chadwick stated that she needs to be convinced that having Trustees elected at large in the City of Kingston does not make sense.

        Trustee French withdrew from the chair and Trustee Chadwick resumed the chair.

MOVED BY Trustee Jackson, seconded by Trustee Murray, that the Board adopt the City of Kingston 2014 Trustee Electoral Boundaries as shown in the Proposed Trustee Distribution Map of November 13, 2013, and as identified by 2014 Kingston Municipal Electoral Districts as follows:

Trustee 1, Districts 2, 3, 4 with an estimated population of 31,919
Trustee 2, Districts 5, 6, 8 with an estimated population of 37,540
Trustee 3, District 9, 10 with an estimated population of 23,068
Trustee 4, District 7, 11 with an estimated population of 24,868
Trustee 5, Districts 1, 12 and the Frontenac Islands with an estimated population of 23,591

- and further –

That further adjustments be considered by the Board prior to March 31, 2014 when final Municipal Property Assessment Corporation data is available for consideration.

        Following further discussion, Trustee Chadwick declared her intent to vote on the motion.

Trustee Jackson requested a recorded vote.  The non-binding vote was as follows:

YEAS:   Trustee Beavis, Trustee Brown, Trustee Crawford, Trustee Goodfellow, Trustee Jackson, Trustee Murray, Trustee Ruttan, Student Trustee McCormac (8)

NAYS:   Trustee Chadwick, Trustee French (2)

The binding vote was as follows:

YEAS:   Trustee Beavis, Trustee Brown, Trustee Crawford, Trustee Goodfellow, Trustee Jackson, Trustee Murray, Trustee Ruttan (7)

NAYS:   Trustee Chadwick, Trustee French (2)

The motion was called and Carried (7:2).

MINISTRY OF EDUCATION SCHOOL BOARD EFFICIENCES AND MODERNIZATION CONSULTATIONS

        Director Hunter stated that on Monday, November 18, 2014, she represented the Public Councils of Ontario Directors of Education (CODE), Trustee French represented the Ontario Public School Boards’ Association (OPSBA), and Superintendent Babin represented the Ontario Public School Board Business Officials, at a consultation meeting concerning school board efficiencies and modernization.   

        Trustee reviewed the Limestone DSB draft response.

        Trustee French reported that there was a lot of discussion by OPSBA around the accommodation process.  She said that they also discussed rural and under-utilized schools.  She said that perhaps she could share OPSBA’s draft report, which frames more than the consultation document.

        Trustee Murray stated that she read the questions and they are varied in depth.  She said that the draft response is okay, but she would like mention about technology included in the response.  She indicated that she will be providing input to the Ministry.

        The Director stated that at the consultation meeting, it was indicated that anyone who wanted to provide additional information is invited to do so.  She said that Trustees could submit individual information to the government or submit it her to be part of a subsequent Limestone District School Board document, or to OPSBA.

        Trustee Jackson stated that one way to address adequate capital and operating funding for school boards would be for the Government of Ontario to authorize some additional municipal taxing authority to district school boards again.  He also suggested that the Ministry of Education review funding rehabilitation costs for existing schools that have additional enrolment.  He further suggested that these two items could be considered at the January 8, 2014 Board meeting.

        MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Board adopt the draft response, as amended to include information concerning municipal taxing authority for district school boards, and rehabilitation costs for existing schools that have additional enrolment.

        Trustee Murray stated that she would be submitting her response to the questions to the Ministry of Education, indicating that it is her personal response.  She said that she will also post her response in the Trustees’ area on First Class.

        The original motion was called and Carried.

EDUCATION/HUMAN RESOURCES COMMITTEE

        Trustee Brown presented the report of the Education/Human Resources Committee of November 20, 2013.

        MOVED BY Trustee Brown, seconded by Trustee Jackson, that the report of the Education/Human Resources Committee of November 20, 2013, be adopted.

        The following motion is included in the Education/Human Resources Committee meeting minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Proposed Process for a Review of the Provision of French Second Language in the Limestone District School Board (Strategic Plan Reference: Item 1.1.1(u)

        That the Board approve the process as presented for a review of the provision of French as a Second Language (FSL) programming within the Limestone District School Board.

        The original motion was called and Carried.

RECESS TO PRIVATE SESSION

        MOVED BY Trustee Goodfellow, seconded by Trustee French, that the Board recess at 7:10 p.m. for five minutes to reconvene in Private Session at 7:15 p.m.–Carried

PRIVATE SESSION – ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

M. McCormac, Student Trustee

P. Murray

S. Ruttan


EDUCATION/HUMAN RESOURCES COMMITTEE

        Trustee Brown presented the report of the Education/Human Resources Committee of November 20, 2013.

        MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of November 20, 2013, be received.–Carried

NEW ELEMENTARY SCHOOL UPDATE REGARDING LOCATIONS

        Director Hunter provided an update with regard to the locations of the new elementary school.

RECESS TO PUBLIC SESSION

        MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the Board recess at    7:20 p.m. for ten minutes to reconvene in Public Session at 7:30 p.m.–Carried
PUBLIC SESSION

        MOVED BY Trustee French, seconded by Trustee Brown, that the Board resolve itself into a Committee of the Whole Board in Public Session at 7:30 p.m.

In accordance with Policy 9 (Board Operations), Section 1.3.1, the Secretary of the Board (the Director of Education) shall be the presiding officer pending the election of the Chair of the Board.  Therefore, Director Hunter called the meeting back to order.

ELECTION OF CHAIR OF THE BOARD FOR THE SESSION DECEMBER 1, 2013 TO November 30, 2014

Director Hunter called for nominations for the position of Chair of the Board.

MOVED BY Trustee Chadwick, seconded by Trustee Goodfellow, that Trustee French be appointed Chair of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

The Director asked Trustee French if she would accept the nomination. Trustee French indicated that she would.

Director Hunter called for further nominations two additional times.

MOVED BY Trustee Crawford, seconded by Trustee Jackson, that nominations be closed.–Carried

Trustee French offered her comments.

Director Hunter congratulated Trustee French on being acclaimed Chair of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

Trustee French assumed the Chair.

ELECTION OF VICE-CHAIR OF THE BOARD FOR THE SESSION DECEMBER 1, 2013 TO November 30, 2014

        Chair French called for nominations for the position of Vice-Chair of the Board.

MOVED BY Trustee Goodfellow, seconded by Trustee Murray, that Trustee Jackson be appointed Vice-Chair of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

Chair French asked Trustee Jackson if he would accept the nomination.  Trustee Jackson indicated that he would.

MOVED BY Trustee Chadwick, seconded by Trustee Brown, that Trustee Ruttan be appointed Vice-Chair of the Limestone District School Board for the session December 2, 2013 to November 30, 2014.

Chair French asked Trustee Ruttan is she would accept the nomination.  Trustee Ruttan indicated that she would.

The Chair called for further nominations two additional times.

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that nominations be closed.–Carried

Both Trustee Jackson and Trustee Ruttan spoke to how they would fulfill the role of Vice-Chair of the Limestone District School Board.

Voting took place by secret ballot.  Superintendent Richard and Superintendent Fraser-Stiff counted the votes.  Chair French announced that Trustee Jackson had received the majority of votes.  She congratulated Trustee Jackson on being elected to the position of Vice-Chair of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

The Board recessed for 5 minutes to allow Trustees to select their committee choices.

The Board reconvened the meeting.

CHOICE OF COMMITTEE RESPONSIBILITIES

(a)     Audit Committee

(1)     L. French (Chair)       
(2)     H. Chadwick
(3)     D. Jackson

The Chair advised that in accordance with Section 5.4.2 (Membership) of Policy 10 (Committees of the Board), the term of office for a Trustee member shall be for four years.  Therefore, the term for the Trustees of the Audit Committee ends November 30, 2014.

The Chair advised that Student Trustees may attend any of the standing committee meetings.

(b)     Education/Human Resources Committee

  • (1)     H. Brown (Chair)
  • (2)     G. Beavis
(3)     H. Chadwick
(4)     L. French (Ex-Officio)
(5)     A. Goodfellow
(6)     D. Jackson
(7)     M. McCormac (Student Trustee)
(8)     S. Ruttan

(c)     Property/Operations Committee

(1)     A. Goodfellow (Chair)
(2)     G. Beavis
(3)     H. Brown
(4)     E. Crawford
(5)     L. French (Ex-Officio)
(6)     D. Jackson
(7)     S. Ruttan

(d)     Special Education Advisory Committee

  • (1)     P. Murray, Co-Chair
  • (2)     E. Crawford
  • (3)     A. Goodfellow (Alternate)
(e)    Environmental Sustainability Advisory Committee

(1)     P. Murray, Co-Chair
(2)     D. Jackson
(3)     M. McCormac (Student Trustee)

(f)    School Council Liaison Committee (Parent Involvement Committee)
        
        (1)     H. Chadwick
        (2)     A. Goodfellow (Alternate)

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that Trustee Chadwick be appointed as the Limestone District School Board Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) for the session December 1, 2013 to November 30, 2014.

        Chair French asked Trustee Chadwick is she would accept the nomination.  Trustee Chadwick indicated that she would.

        Chair French called for further nominations two additional times.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that nominations be closed.–Carried

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that Trustee Chadwick be appointed as the Limestone District School Boards Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

Chair French congratulated Trustee Chadwick on being appointed as the Limestone District School Boards Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) by acclamation for the session December 1, 2013 to November 30, 2014.

        MOVED BY Trustee Chadwick, seconded by Trustee Jackson, that Trustee Goodfellow be appointed as the Limestone District School Board alternate Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) for the session December 1, 2013 to November 30, 2014.

        Chair French asked Trustee Goodfellow if she would accept the nomination.  Trustee Goodfellow indicated that she would.

        Chair French called for further nominations two additional times.

        MOVED BY Trustee Crawford, seconded by Trustee Murray, that nominations be closed.–Carried

MOVED BY Trustee Chadwick, seconded by Trustee Jackson, that Trustee Goodfellow be appointed as the Limestone District School Boards alternate Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

Chair French congratulated Trustee Goodfellow on being appointed as the Limestone District School Boards alternate Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) by acclamation for the session December 1, 2013 to November 30, 2014.

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Choice of Committee Responsibilities, as listed above, for the session December 1, 2013 to November 30, 2014, be approved.–Carried

COMMITTEE CHAIRS

Education/Human Resources Committee

MOVED BY Trustee Beavis, seconded by Trustee Goodfellow, that Trustee Brown be appointed Chair of the Education/Human Resources Committee for the session December 1, 2013 to November 30, 2014.

Chair French asked Trustee Brown if she would accept the nomination.  Trustee Brown indicated that she would.

Chair French called for further nominations two additional times.

MOVED BY Trustee Chadwick, seconded by Trustee Crawford, that nominations be closed.–Carried

MOVED BY Trustee Beavis, seconded by Trustee Goodfellow, that Trustee Brown be appointed Chair of the Education/Human Resources Committee by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

Chair French congratulated Trustee Brown on being acclaimed Chair of the Education/Human Resources Committee of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

Property/Operations Committee

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that Trustee Goodellow be appointed Chair of the Property/Operations Committee for the session December 1, 2013 to November 30, 2014.

The Chair asked Trustee Goodfellow if she would accept the nomination.  Trustee Goodfellow indicated that she would.

Chair French called for further nominations two additional times.

MOVED BY Trustee Crawford, seconded by Trustee Jackson, that nominations be closed.–Carried

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that Trustee Goodfellow be appointed Chair of the Property/Operations Committee by acclamation for the session   December 1, 2013 to November 30, 2014.–Carried

The Chair congratulated Trustee Goodfellow on being acclaimed Chair of the Property/Operations Committee of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

Special Education Advisory Committee

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Special Education Advisory Committee of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

Chair French asked Trustee Murray if she would accept the nomination.  Trustee Murray indicated that she would.

The Chair called for further nominations two additional times.

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that nominations be closed.–Carried

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Special Education Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

Chair French congratulated Trustee Murray on being appointed as the Limestone District School Boards representative to the position of Co-Chair of the Special Education Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2013 to November 30, 2014.

Audit Committee

Trustee French will remain in the position of Chair of the Audit Committee, until the first meeting of the new fiscal year, in accordance with Policy 10 (Committees of the Board).

Environmental Sustainability Advisory Committee

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone District School Board for the session December 1, 2013 to November 30, 2014.

The Chair asked if Trustee Murray if she would accept the nomination.  Trustee Murray indicated that she would.

The Chair called for further nominations two additional times.

MOVED BY Trustee Brown, seconded by Trustee Jackson, that nominations be closed.–Carried

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

Chair French congratulated Trustee Murray on being appointed as Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2013 to November 30, 2014.

DISTRIBUTION OF RESPONSIBILITIES ON SPECIAL COMMITTEES

(a)     Supervised Alternative Learning
1.      E. Crawford     
2.      P. Murray (Alternate)

MOVED BY Trustee Murray, seconded by Trustee Goodfellow, that Trustee Crawford be appointed as the Limestone District School Boards representative to sit on the Supervised Alternative Learning Committee for the session December 1, 2013 to November 30, 2014.

The Chair asked Trustee Crawford if she would accept the nomination.  Trustee Crawford indicated that she would.

Chair French called for further nominations two additional times.

MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that nominations be closed.–Carried

MOVED BY Trustee Murray, seconded by Trustee Goodfellow, that Trustee Crawford be appointed as the Limestone District School Boards representative to sit on the Supervised Alternative Learning Committee by acclamation for the session December 1, 2013 to    November 30, 2014.–Carried

The Chair congratulated Trustee Crawford on being appointed as the Limestone District School Board’s representative to sit on the Supervised Alternative Learning Committee by acclamation for the session December 1, 2013 to November 30, 2014.

MOVED BY Trustee Brown, seconded by Trustee Crawford, that Trustee Murray be appointed as the Limestone District School Boards alternate representative to sit on the Supervised Alternative Learning Committee for the session December 1, 2013 to November 30, 2014.

The Chair asked Trustee Murray if she would accept the nomination.  Trustee Murray indicated that she would.

Chair French called for further nominations two additional times.

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that nominations be closed.–Carried

MOVED BY Trustee Brown, seconded by Trustee Crawford, that Trustee Murray be appointed as the Limestone District School Boards alternate representative to sit on the Supervised Alternative Learning Committee by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

The Chair congratulated Trustee Murray on being appointed as the Limestone District School Board’s alternate representative to sit on the Supervised Alternative Learning Committee by acclamation for the session December 1, 2013 to November 30, 2014.

(b)     Joint Occupational Health and Safety Committee
1.      D. Jackson      

        Trustee Jackson volunteered to be the Trustee representative to sit on the Joint Occupational Health and Safety Committee for the session December 1, 2013 to November 30, 2014.  Chair French thanked him for doing so.

(c)    Food Sharing Project
1.      D. Jackson
2.      H. Chadwick (alternate)
        3.      M. McCormac (Student Trustee)

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that Trustee Jackson be appointed as a Director of the Food Sharing Project for the session December 1, 2013 to November 30, 2014.

The Chair asked Trustee Jackson if he would accept the nomination.  Trustee Jackson indicated that he would.

Chair French called for further nominations two additional times.

MOVED BY Trustee Murray, seconded by Trustee Goodfellow, that nominations be closed.–Carried

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that Trustee Jackson be appointed as a Director of the Food Sharing Project by acclamation for the session December 1, 2013 to November 30, 2014.–Carried

The Chair congratulated Trustee Jackson on being appointed as a Director of the Food Sharing Project by acclamation for the session December 1, 2013 to November 30, 2014.

Student Trustee McCormac indicated that she would like to attend the Food Sharing Project Board of Directors’ meetings.

MOVED BY Trustee French, seconded by Trustee Brown, that nominations be closed.–Carried

Chair congratulated Trustee Jackson on being appointed as a Director of the Food Sharing Project by acclamation for the session December 1, 2013 to November 30, 2014.

DISTRIBUTION OF RESPONSIBILITIES ON SPECIAL COMMITTEES (continued)

Trustee Chadwick volunteered to be the alternate Trustee representative.  Chair French thanked Trustee Chadwick for doing so.

(d)     Limestone Learning Foundation Board of Directors
1.      H. Brown
2.      M. McCormac (Student Trustee)

The Chair advised that as per LLF By-Law 1, Article 8, one Trustee is to be appointed for a three-year term, noting that Trustee Browns term will end November 30, 2013.  It was noted that a municipal election will be held in 2014, and therefore, Trustee Brown’s session may end November 30, 2014.

MOVED BY Trustee Chadwick, seconded by Trustee Jackson, that Trustee Brown be appointed as the Trustee representative to sit on the Limestone Learning Foundation Board of Directors for the term ending November 30, 2016.

The Chair asked Trustee Brown if she would accept the nomination.  Trustee Brown indicated that she would.

Chair French called for further nominations two additional times.

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that nominations be closed.–Carried

MOVED BY Trustee Chadwick, seconded by Trustee Jackson, that Trustee Brown be appointed as the Trustee representative to sit on the Limestone Learning Foundation Board of Directors by acclamation for the term ending November 30, 2016.–Carried

The Chair congratulated Trustee Brown on being appointed as the Trustee representative to sit on the Supervised Alternative Learning Committee by acclamation for the term ending November 30, 2016.

MOVED BY Trustee Chadwick, seconded by Trustee Beavis, that the Trustee Distribution of Responsibilities on Special Committees, as listed above, be approved.–Carried

Expulsion Hearing Committee/Disciplinary Hearing Committee Pool

        The following Trustees indicated that they would like to be placed in the Expulsion Hearing Committee/Disciplinary Hearing Committee Pool:

(1)     Trustee Beavis
(2)     Trustee Brown
(3)     Trustee Chadwick
(4)     Trustee Crawford
(5)     Trustee Goodfellow
(6)     Trustee Jackson
(7)     Trustee Murray
(8)     Trustee Ruttan

DESIGNATION OF TRUSTEE TO PRESENT THE REPORT OF THE COMMITTEE OF THE WHOLE BOARD (CAUCUS) MEETING

Trustee Chadwick was designated as the Trustee to present the Report of the Committee of the Whole Board (Caucus) Meeting at the Initial Meeting.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the Committee of the Whole Board rise and report to the Board.

ADJOURNMENT

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the meeting adjourn at 8:10~p.m.–Carried