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November 13, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
November 13, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, November 13, 2013, at 6:00 p.m.                                        
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
M. McCormac (Student Trustee)
P. Murray
S. Ruttan
Present Staff:
Paul Babin, Incoming Superintendent of Business Services
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer
        Chair Chadwick reported that regrets were received from Student Trustee Sempowski.

Chair Chadwick called the meeting to order, welcoming those present to this evenings meeting.  She thanked Doug James and Ian Montgomery, teachers of the Cooks Internship Program at LCVI, and their students for preparing the hors doeuvres for the reception held for the recipients of the Barry C. OConnor Excellence in Support Staff and J.C. McLeod Excellence in Teaching Awards, and their guests just prior to the Board Meeting.  She reported that unfortunately the students were unable to attend this evening, noting that we are grateful for their work on our behalf.

PRESENTATIONS

Chair Chadwick stated that it is was a pleasure to welcome those in attendance, Trustees, Senior Staff, Honoured Award Recipients, Family, and Friends to this evenings meeting where we will recognize our staff through the presentation of this year’s Barry C. O’Connor Excellence in Support Staff and J.C. McLeod Excellence in Teaching Awards.  She extended a special welcome to Mrs. Marilyn OConnor, widow of the late Barry C. OConnor, former Director of Education of the former Frontenac County Board of Education, and the Limestone District School Board, and to Mrs. Isabel McLeod, widow of the late J.C. McLeod, Director of Education ofthe former Lennox & Addington County of Board of Education for being present this evening to be a part of the presentations.

Chair Chadwick stated that it is a distinct pleasure to host this annual ceremony to recognize our staff through the presentations of this year’s Barry C. O’Connor Excellence in Support Staff and the J.C. McLeod Excellence in Teaching Awards.

Chair Chadwick called on Director Hunter to introduce the presentation of the 2013 Barry C. O’Connor Excellence in Support Staff Awards.

Barry C. OConnor Excellence in Support Staff Award

Director Hunter advised that excellence has been recognized in our Board through a variety of awards and other means for many years.  She stated that Trustees and Senior Staff in the Limestone District School Board wished to recognize excellence in education as provided by support staff throughout our district; and therefore, the Barry C. OConnor Excellence in Support Staff Award was established to recognize support staff in the following categories: Clerical and Secretarial, Custodial and Maintenance, Educational Services Staff, Educational Assistants, Central Office and Other Support Staff.  

Director Hunter said that the Barry C. OConnor Award celebrates the outstanding contributions of individual Limestone District School Board support staff in the improvement of programs or services they provide.  This special recognition reinforces the importance of their roles in education and the high value that we place on their contributions to the Board, our schools, our staff, and ultimately to our students.  The Director said that the names of the recipients will be included on the Barry C. OConnor Excellence in Support Staff Award plaque in the Barry C. OConnor Board Room.

Director Hunter introduced Marilyn OConnor.

Mrs. OConnor said that it was her pleasure to be in attendance this evening to present the Barry C. OConnor Excellence in Support Staff Awards to this years recipients.  She stated that Barry was a very inclusive person and proud to have his name associated with the recipients of the Barry C. OConnor Excellence in Support Staff Award.  She thanked all award recipients for their outstanding work in supporting the students of the Limestone District School Board.  She commented that like the recipients before them, their professional attitude and expertise help children to grow, prosper, and become good and productive citizens.

Mrs. OConnor said that the Barry C. OConnor Excellence in Support Staff Awards are awarded to the best of the best.  She remarked that Barry believed, as she does too, that support staff is critical for the success of the Board.  She stated that tonights recipients should feel very good about themselves in their accomplishments, work and personal lives.  She commented that the recipients are truly deserving of this award.

Mrs. O'Connor called on the following Trustees to come forward to read the citations that were presented to the following recipients of the Barry C. OConnor Excellence in Support Staff Award:


Recipient
Category
Area
Presenter
Rick Calver
Custodial/Maintenance
Custodian at Winston Churchill PS
Trustee Jackson
Ron Decaire
Other Support Staff
ITS Technician at Bayridge SS
Trustee Crawford
Joy Gillam
Educational Services
Educational Services Technician
Educational Services
Trustee Brown
Kim Hoover
Clerical/Secretarial
Secretary at James R. Henderson PS
Trustee Beavis
Brenda MacRae
Central Office
Administrative Assistant
Limestone Education Centre
Chair Chadwick
Joe O’Connor
Educational Assistant
École publique Rideau PS
Trustee Murray

Each recipient was presented with a copy of their citation, and a framed certificate of excellence.  Joe O’Connor was unable to attend this evening’s meeting, and therefore, his citation and framed certificate would be presented to him at the school where he works.

Recipients expressed appreciation for their award.

Chair Chadwick congratulated this years Barry C. OConnor Excellence in Support Staff Award recipients, and she thanked Mrs. O'Connor for attending this evenings meeting to present the awards, noting that Mrs. OConnors participation means a great deal to our award winners.

J.C. McLeod Excellence in Teaching Award

Chair Chadwick advised that the J.C. McLeod Excellence in Teaching Award recognizes the outstanding contributions of individual teachers to classroom instruction or the improvement of classroom instruction, over a number of years.  She said that this distinguished award is presented annually to one teacher in the elementary panel and to one teacher in the secondary panel.  

Chair Chadwick advised that J.C. (Colin) McLeod was the Director of Education for the former Lennox and Addington County Board of Education from 1969 to 1983, noting that Mr. McLeod recognized and rewarded excellence in teaching throughout his time as Director.  She further advised that on Mr.~McLeods retirement, a fund was established to continue this focus.

The Chair called on Mrs. Isabel McLeod, widow of J.C. McLeod, and a former employee of the former Frontenac County Board of Education, to present this award to the recipients.

Mrs. McLeod called on Don Dawson, a recently retired elementary teacher at Calvin Park Public School, to come forward.   She read Don’s citation, and presented him with a copy of his citation and a framed award certificate.

Mrs. McLeod called on Erica Wyncoll, a teacher at Queen Elizabeth Collegiate and Vocational Institute, to come forward.  She read Erica’s citation, and presented her with a copy of his citation and a framed award certificate.

Both Mr. Dawson and Ms. Wyncoll expressed appreciation for their award.

Chair Chadwick stated that tonights awards ceremony is a wonderful way to celebrate Limestones commitment to excellence in education and all who contribute to that outcome.  She congratulated all of the recipients, and she thanked them for all they do for Limestone students.

The Chair called a five-minute recess at 7:00 p.m.  The meeting reconvened at 7:05 p.m.

BOARD AGENDA

        Chair Chadwick advised that she would be adding an additional item “School Board Efficiencies and Modernization Consultations” to the agenda under the “Other Business” section of the agenda.

        Trustee Goodfellow advised that she would like to add an additional item “Expulsion Hearing Committee” under the “Reports – Other Special Committees” section of the agenda.

MOVED BY Trustee Murray, seconded by Trustee Beavis, that the agenda, as amended, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow advised that if there was a Labour Update she would be declaring a conflict of interest as her son is an employee of the Board.

CHAIRS COMMENTS

        Chair Chadwick formally welcomed the newest member of the Senior Staff, incoming Superintendent of Business Paul Babin.  She said that he had joined a remarkable group of individuals committed to the students of Limestone.    She said that she knows while Mr. Babin will find the Senior Staff team a hardworking and dedicated bunch, they are also extremely supportive and helpful with each other and likewise will provide him any assistance and support he needs over the coming months.  She wished him all the best in his new role.

        The Chair commented that tonight Trustees will receive the fifth year initiatives for the Strategic Plan.  She said that this document provides the direction to Senior Staff and ties together the day-to-day work of the Board into achievable and measurable activities.  She commended the Director and all staff involved in putting together such an impressive and detailed document.

        Chair Chadwick reported that this Board meeting marks the end of another year for Trustees.  She recognized that it has been a very busy year for all of us and thanked everyone for their extensive contributions: those who served as committee chairs, their participation on the various standing committees, external committees and agencies, work at the provincial level, and of course individual school engagement and representation.  She extended appreciation for their time spent preparing for meetings that allows for informed and thoughtful dialogue.  She acknowledged all the decorum and professionalism displayed in the Board room throughout the difficult deliberations of this past year.

        Chair Chadwick thanked Trustee French for taking on the role of Vice-Chair.  She said that she is grateful for being able to consult with her and for her sound advice and she appreciated her willingness to step in where required.

        The Chair said that it has been a privilege to serve as Chair of the Limestone District School Board for this past year.  She thanked Trustees for entrusting her with the honour.  She extended personal thanks to Director Hunter and through her the rest of the Senior Staff team and all staff in the Education Centre for all of their support over the past year.  She said that she appreciated all the advice and assistance as she has represented Trustees in the role of Chair.  She said that they have made it easier for her.

        In closing, Chair Chadwick stated that tonight’s awards ceremony is a wonderful way to celebrate Limestone’s commitment to excellence in education and all who contribute to that outcome.  She congratulated all of the recipients and thanked them for the work they do for Limestone students.

DIRECTOR'S UPDATE

The Director congratulated Bayridge Secondary School on being one of 30 high schools in Canada to earn the Eco Canada Green High Schools certification.  She advised that they entered the school’s “One Earth, One Chance” student summit, noting that the summit is student driven, led and organized by students for students to increase awareness of environmental issues and empower students to affect change in their home school.

Director Hunter advised that another student-driven conference “Stop the Stigma,” a one-day interactive workshop focused on student mental health and well-being received a $5,000 donation from the RBC Foundation through the RBC Princess & Drayton location, noting that the conference happens later in the spring.

Director Hunter stated that November is Aboriginal Education Month, noting that Aboriginal cultures, traditions and histories will be acknowledged over the course of November.

Director Hunter reported that the reorganization and redesign of the Limestone DSB website has been completed, and that the website is now live.  She indicated that the refreshed website includes a few new features including: a rotating slideshow highlighting good news; quick link buttons to frequently visited areas; an events calendar; an improved search engine; and a language translation tool.  She said that the website complements other recently introduced social media tools, including a new Human Resources website, as well as the addition of Twitter, You Tube and Pinterest accounts.

        The Director reported that The Crystal Ball Gala was an extraordinary and memorable evening.  She indicated that through the generous contributions of many, The Crystal Ball Gala auctions raised $96,000 in support of the Limestone Learning Foundation, along with an unprecedented $67,000 pledged for a new endowment fund supporting the arts.  She said that this remarkable achievement will ensure enhanced learning opportunities for many children for  years to come in literacy, numeracy, science, technology, the arts, and innovation.  She recognized Pamela Hart and Joanne Langlois, Co-Chairs of The Crystal Ball Gala, as well as the others involved for their part in the success of this event.

Director Hunter advised that the Business Case for our Capital Priorities request (which evolved from the recently completed Central Kingston Intermediate and Secondary Schools accommodation review process) was submitted by staff on October 31, 2013, in accordance with the deadline established by the Ministry of Education and in response to the Board approved decision of June 19, 2013.  She indicated that this request was structured in accordance with the Ministry of Education expectations, and is similar to the last four business plans that staff submitted and which ultimately resulted in École Sir John A. Macdonald Public School, Southview Public School, Granite Ridge Education Centre and the funding for a new North Kingston elementary school.

Director Hunter stated that as there is significant ongoing interest in this particular review, she has had a number of inquiries about the business plan itself, so after consultation with the Chair, they intend to place the business case in the Accommodation area of the Board website following this meeting.  Copies were presented to Trustee as well.

Director Hunter stated that when people think of a business plan in general, they may expect to see a fully comprehensive document.  She said that this is not the case here, indicating that as with the previous business cases submitted by our Board and other boards across the province, plan is required to be only a summary of information from other documents.  She advised that this is because the Ministry of Education staff already has full access to all documents related to this accommodation review.  She stated that the brevity of the plan itself does not need to worry anyone as the staff in the Ministry of Education’s Capital Branch will have the opportunity to read any and all documentation related to this accommodation review, including the PARC majority and minority reports, as well as any and all other Board reports.

Director Hunter expressed appreciation on behalf of the rest of the Senior Staff and Trustees to Chair Chadwick for her leadership and service to the Limestone District School Board over the past year.  She said that Chair Chadwick is a strong and courageous leader who is diligent in her work and passionate in her commitment to the present and future children of our Board.  She said that this has been an extraordinary year in public education, and the thanks to Chair Chadwick are heartfelt.

Chair Chadwick thanked the Director for her kind words.  She said that on her way to the Board meeting she heard on CBC radio a reporter interviewing two Carleton University students and one of the students was a graduate of LCVI.  She said that she felt very proud to hear of the success of Limestone students.

EXPRESSIONS OF CONDOLENCES

        Trustee Beavis extended condolences to Karen Heagle-McQuillan, a teacher at Lancaster Drive Public School, on the loss of her mother.

        Trustee Beavis extended condolences to Kristine McRae, a teacher at Welborne Avenue Public School, on the loss of her father.

        Trustee Crawford extended condolences to Nancy Pope, a teacher at Joyceville Public School, on the loss of her mother.

        Trustee Ruttan extended condolences to Drew Boyce, a teacher at Storrington Public School, on the loss of his brother-in-law.

        Trustee Goodfellow extended condolences to Tammy Steele, a teacher at Granite Ridge Education Centre, on the loss of her father.

        Chair Chadwick extended condolences to Trustee Helen Brown on the loss of her cousin.   
        
EXPRESSIONS OF CONGRATULATIONS

        Trustee Ruttan congratulated Shellie Bender, a caretaker at Sydenham High School, and her husband, on the birth of their daughter.

        Trustee Brown congratulated Yarker Family School students and staff on the success of their annual Pumpkinfest, noting that with their diligent efforts and the strong support of the Yarker parents and community, $1,260 was raised for the Canadian Food Grains Bank to support agricultural projects in developing countries.

        Trustee French congratulated Mike Richmond, a caretaker at The Prince Charles School, and his wife, on the birth of their son.
        
BOARD MINUTES

MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the Board Meeting Minutes of October 9, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

Limestone DSB Response to the Seven Key Questions re: Ministry Document “Great to Excellent: Launching the Next Stage of Ontario’s Education Agenda”

        MOVED BY Trustee Jackson, seconded by Trustee French, that the Limestone DSB’s feedback to the Seven Visioning Questions of Great to Excellent as presented in the Board agenda package, be adopted and forwarded to the Ministry of Education.–Carried

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of October 16, 2013.

MOVED BY Trustee Brown, seconded by Trustee Ruttan, that the report of the Education/Human Resources Committee of October 16, 2013, be received.–Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the report of the Special Education Advisory Committee of October 16, 2013.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that the report of the Special Education Advisory Committee of October 16, 2013, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee Jackson presented the report of the Property/Operations Committee of      October 30, 2013.

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the report of the Property/Operations Committee of October 30, 2013, be received.–Carried.

ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE

        Trustee Murray presented the report of the Environmental Sustainability Advisory Committee of November 6, 2013.

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the report of the Environmental Sustainability Advisory Committee of November 6, 2013, be approved.

        The following motions were incorporated in the Environmental Sustainability Advisory Committee Minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Election of Community Co-Chair

        That Ruth Noordegraaf be appointed as the community representative to the position of Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone DSB by acclamation for the session December 1, 2013 to November 30, 2014.

Frequency of Meetings

        That the Environmental Sustainability Advisory Committee increase the number of its regular meetings to four annually.

        The original motion was called and Carried.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee Goodfellow advised that the next OPSBA Board of Directors’ meeting is scheduled for November 29-30, 2013, and that she would have a report from the proceedings of the meeting at the January 8, 2014 Board meeting.

        Trustee Goodfellow stated that she would put a copy of the OPSBA 2012/2013 Annual Report in the David Parry Trustee Room, noting that she had e-mailed the report to Trustees.

FOOD SHARING PROJECT ANNUAL REPORT
        
        Trustee Jackson presented the annual report of the Food Sharing Project.

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the annual report of the Food Sharing Project be received.–Carried

SUPERVISED ALTERNATIVE LEARNING COMMITTEE ANNUAL REPORT

        Trustee Crawford presented the annual report of the Supervised Alternative Learning Committee.

        MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that the annual report of the Supervised Alternative Learning Committee be received.–Carried

JOINT HEALTH AND SAFETY COMMITTEE ANNUAL REPORT

        Trustee Ruttan presented the annual report of the Joint Health and Safety Committee.

        MOVED BY Trustee Ruttan, seconded by Trustee Brown, that the annual report of the Joint Health and Safety Committee be received.–Carried

SCHOOL COUNCIL LIAISON COMMITTEE (PARENT INVOLVEMENT COMMITTEE) ANNUAL REPORT

        Trustee Goodfellow presented the annual report of the School Council Liaison Committee (Parent Involvement Committee).

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the annual report of the School Council Liaison Committee (Parent Involvement Committee) be received.–Carried

EXPULSION HEARING COMMITTEE/DISCIPLINARY COMMITTEE

        Trustee Goodfellow presented the annual report of the Expulsion Hearing Committee/Disciplinary Committee.

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the report of the Expulsion Hearing Committee/Disciplinary Committee be received.–Carried

LIMESTONE LEARNING FOUNDATION ANNUAL REPORT

        Trustee Brown presented the annual report of the Limestone Learning Foundation.

        MOVED BY Trustee Brown, seconded by Trustee French, that the annual report of the Limestone Learning Foundation be received.–Carried

STUDENT TRUSTEE REPORT

        Student Trustee McCormac advised that Student Trustee Sempowski had sent regrets for tonight’s meeting.  She read the following Student Trustee Report submitted by Student Trustee Sempowski:

“I hope that everyone has been well since the last Board meeting, and I apologize for my absence tonight.  LCVI is holding our Leadership Camp today, and as a Team Leader, I felt I should be at the camp for its entirety.

However, there are some things I would like to bring up in my Student Trustee Report, as I would normally, if I were at the meeting.  Firstly, the Interschool Council met yesterday.  We discussed the “Great to Excellent” process from the Ministry of Education, and reviewed our answers to the key questions.  We also added a new position to our constitution.  This position is the Media Relations Officer.  We are hoping that they will eventually be in charge of an Interschool Twitter account, and also in charge of some internal communication between members of Interschool Council.  Also, we discussed some options for an event that Interschool Council can run this year for community outreach, unity among the schools, and some fun for students!  If anybody has ideas, Marnie and I would love to hear them!

In other exciting Student Trustee news, Alberta is welcoming their first Student Trustee into  that position later this month.  Also, Marnie and I will be attending the OSTA-AECO Fall General Meeting tomorrow for the weekend, which is very exciting!  We will both be meeting the Minister of Education, and participating in workshops, etc.   At the Fall General Meeting we will be meeting the newly elected British Columbia Student Trustees as well.

I will be attending a consultation with Minister Sandals and Joshua Paul on November 21, 2013, in Toronto, regarding the Efficiencies and Modernization strategy.  I will attend on behalf of OSTA-AECO, but also, I do represent Limestone DSB, so hopefully I can bring some ideas from our Board, and reference the answers to the questions that we compile as a school board.  This is very exciting for me, so I thought I would share it will you.

LCVI will be performing Beauty and the Beast, which is some news personally from my school.  As stage manager, I really encourage you to come see the show, as it will be excellent!  Also, thanks to Trustee Jackson for attending LCVI’s Honour Awards night in October.  It is always nice for students to see Board members coming to events because it helps clarify the relationship between school and school board.

Again, please excuse my absence at this meeting.  I hope all goes well.”

        Student Trustee McCormac stated that an Interschool Council meeting was held yesterday, indicating that the matter of having some type of sport tournament for all high schools was discussed, noting that they have not passed a motion as to what type of sport at this time.  She indicated that they also discussed helping an organization, noting that she had suggested that the organization be “Free the Children” to support them in the Year of Education.

        Student Trustee McCormac advised that the Starlight Festival event raised $14,000, in support of the United Way.

        Student Trustee McCormac reported that the next Interschool Council meeting is scheduled for December 10, 2013.

        Chair Chadwick thanked Student Trustee McCormac for providing the above-noted information.

ACCOUNTS

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of October 2013 (SDS Disbursement Batches 31770-31935)totalling $17,205,273.93 and (SDS Disbursement Batches 31777-31898) totalling $16,542.81 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee Goodfellow thanked Financial Services staff for the time they took to answer her questions.

STRATEGIC PLAN: YEAR 5 OF THE 5-YEAR PLAN, KEY INITIATIVES FOR 2013-2014 – DETAILED PLAN      (DRAFT)

        Trustees received the Strategic Plan: Year 5 of the 5-Year Plan, Key Initiatives for 2013-2014 – Detailed Plan (Draft).  The Plan is to be brought to the January 8, 2014 Board meeting for decision.  Trustees were invited to send any ideas or questions to Director Hunter in the interim.

CITY OF KINGSTON ELECTORAL BOUNDARY CHANGES – OMB DECISION

        Manager Toms reviewed an administrative report regarding the final electoral district boundaries for the City of Kingston, and a proposed allocation of Trustees within the districts.

        A discussion was held with regard to the possibility of the Board being allowed an additional Trustee representative in the City of Kingston given that the Ontario Municipal Board agreed that post-secondary school student populations be included in the electoral district boundaries within the City of Kingston, as well as a discussion on the possibility of electing Trustees at large within the City of Kingston.

        Chair Chadwick withdrew from the chair and Trustee French assumed the chair.

        Chair Chadwick took part in the discussion.

        Trustee French withdrew from the chair, and Chair Chadwick resumed the chair.

        Trustees asked that a report containing further information with regard to electing Trustees at large, and the possibility of an additional Trustee being allowed representing the City of Kingston given that post-secondary school student populations are to be included in the electoral district boundaries within the City of Kingston be brought forward at the November 25, 2013 Committee of the Whole Board (Caucus) meeting on this matter.
        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

OTHER BUSINESS

Ministry of Education School Board Efficiencies and Modernization Consultations

Chair Chadwick advised that a memorandum from the Ministry of Education on School Board Efficiencies and Modernization Consultations was received.  She said that if Trustees have input related to any of the particular areas to please send the information in advance of the November 25, 2013 Committee of the Whole Board (Caucus) meeting so that it can be added to a draft Board response that Trustees will consider at that meeting.  She indicated that Trustee French will have input from OPSBA from the all-day session she is attending on November 18, 2013.  She said that the Director will also have input from a meeting that she is attending that same day.

FUTURE MEETINGS



November 20, 2013

Education/Human Resources Committee

4:30 p.m.

November 20, 2013

Special Education Advisory Committee

7:00 p.m.

November 25, 2013

Committee of the Whole Board (Caucus)

6:00 p.m.

November 27, 2013

Property/Operations Committee

5:30 p.m.

December 2, 2013

Initial Board Meeting

6:00 p.m.

December 11, 2013

Special Education Advisory Committee

7:00 p.m.

January 8, 2014

Board Meeting

6:00 p.m.

January 15, 2014

Education/Human Resources Committee

4:30 p.m.

January 15, 2014

Special Education Advisory Committee

7:00 p.m.

January 22, 2014

Property/Operations Committee

5:30 p.m.

February 12, 2014

Board Meeting

6:00 p.m.

February 19, 2014

Education/Human Resources Committee

4:30 p.m.

February 19, 2014

Special Education Advisory Committee

7:00 p.m.

February 26, 2014

Property/Operations Committee

5:30 p.m.

March 5, 2014

Board Meeting

6:00 p.m.

March 19, 2014

Education/Human Resources Committee

4:30 p.m.

March 19, 2014

Special Education Advisory Committee

7:00 p.m.

March 26, 2014

Property/Operations Committee

5:30 p.m.

April 9, 2014

Board Meeting

6:00 p.m.

April 16, 2014

Education/Human Resources Committee

4:30 p.m.

April 16, 2014

Special Education Advisory Committee

7:00 p.m.

April 23, 2014

Property/Operations Committee

5:30 p.m.

May 21, 2014

Board Meeting

6:00 p.m.

May 27, 2014

Property/Operations Committee

5:30 p.m.

May 28, 2014

Education/Human Resources Committee

4:30 p.m.

May 28, 2014

Special Education Advisory Committee

7:00 p.m.

June 11, 2014

Special Education Advisory Committee

6:00 p.m.

June 18, 2014

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


December 5, 2013

School Council Liaison (PIC) Speaker and
SCL Co-Chair Election

7:00 p.m.

February 20, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

April 24, 2014

School Council Forum

7:00 p.m.

May 1, 2014

Kingston Regional Heritage Fair
(Faculty of Education, Queen’s University)

May 22, 2014

School Council Liaison (PIC) Committee

7:00 p.m.


Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


November 29-30, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
January 30-February 1, 2014
Public Education Symposium
(Toronto, ON)
February 28-March 1, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
March 20-22, 2014
OPSBA Labour Relations Symposium
(Toronto, ON)
April 12, 2014
Eastern Region Meeting
May 2-3, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
July 3-5, 2014
OPSBA 2014 AGM & Program with CSBA 2014 Congress
(Niagara Falls, ON)

        Student Trustee McCormac withdrew from the meeting.

RECESS TO PRIVATE SESSION

MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the Board recess at     8:50 p.m. for ten minutes to reconvene in Private Session at 9:00 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Ruttan, seconded by Trustee French, that the Board resolve itself into a Committee of the Whole Board in Private Session at 9:00 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

P. Murray

S. Ruttan

AUDIT COMMITTEE

        Trustee French presented the report of the Audit Committee of November 11, 2013.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the Audit Committee  of November 11, 2013, be approved.

        The following motions were incorporated in Audit Committee Minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Consolidated Financial Statements for the Year Ended August 31, 2013

1.      That the first sentence of paragraph two of Note 14 Trust Funds be amended to read “The Limestone Learning Foundation, a registered charity, holds donated funds, the benefits of which are to be used for purchases of specific educational opportunities for students solely in the Limestone District School Board.”

2.      That the Board approve the audited consolidated financial statements for the year ended August 31, 2013, as amended;

3.      That the consolidated financial statements be filed with the Ministry of Education following their approval at the November 13, 2013 Board meeting; and

4.      That the consolidated financial statements be published in accordance with Ministry of Education instructions following their approval at the November 13, 2013 Board meeting.

Audit Findings Report

        That the Audit Findings Report be received.

Audit Committee Annual Report to Board

        That the Annual Audit Committee Report to the Board of Trustees for the fiscal year ended August 31, 2013 be approved.

        The original motion was called and Carried.

PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of      October 30, 2013.

        MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the report of the Property/Operations Committee of October 30, 2013, be approved.

        The following motions were incorporated in the Property/Operations Committee Minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Disposition of Surplus School Site – J.E. Horton PS Property

1.      That the Limestone District School Board hereby confirms that the J.E. Horton Public School site is not required for the purposes of the Board; and

2.      That the Board approve the sale of the J.E. Horton Public School site in accordance with Ministry of Education regulations including but not limited to Ontario Regulation 444/98 – Disposition of Surplus Real Property.
                                                                                            
Request from County of Frontenac to Complete the Land Swap at Prince Charles PS

1.      That the Board approve the Prince Charles Public School land swap between the Board and the County of Frontenac, as presented; and

2.      That Board staff be authorized to take all appropriate action to complete the land swap transaction.

        The original motion was called and Carried.

REVIEW OF POTENTIAL SITES FOR NEW SCHOOL CONSTRUCTION

        Manager Toms reviewed updated information with regard to the review of potential sites for new school constructions in Kingston North.  Trustees discussed potential sites for new school construction.

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

SAFE SCHOOLS UPDATE
        
        Mr. Burra provided a safe schools update.

PROPERTY UPDATE

        Superintendent Richard a provided a property update.

City of Kingston Wally Elmer Community Centre Project

        MOVED BY Trustee Jackson, seconded by Trustee French, that the annual payment schedule from the City of Kingston with regard to the City of Kingston Wally Elmer Community Centre Project, as presented, be approved.–Carried

DIRECTOR’S UPDATE

        Director Hunter provided a Director’s update.  

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the meeting adjourn at 10:50 p.m.–Carried

        oSE AND REPORT

        MOVED BY Trustee, seconded by Trustee, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.-Carried

ADJOURNMENT

        MOVED BY Trustee, seconded by Trustee, that the meeting adjourn at ~p.m.-Carried