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October 9, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
October 9, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, October 9, 2013, at 6:00 p.m.                          
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)
Present Staff:
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Jane Douglas, Communications Officer
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer
Chair Chadwick called the meeting to order, welcoming those present to the meeting.  

PRESENTATIONS

The David Parry Memorial Award for Outstanding Service to The Food Sharing Project

Chair Chadwick stated that Trustee and former Chair David Parry served the students and this Board very well for many years.  She said that his commitment to the well-being of children was reflected in his dedication to The Food Sharing Project, indicating he believed that no task was too big or too small if it meant we could feed more young people.  She stated that Trustee Parry helped so many students in so many ways.  She commented that Trustee Parry was a true believer of service before self, and this evening she is sure that she speaks for all Trustees and Senior Staff, when she says that to be associated with David and his dedication to the well-being of all students is one of the highest honours anyone can receive.

Chair Chadwick remarked that she was pleased to welcome this year’s recipients of The David Parry Memorial Award for Outstanding Service to The Food Sharing Project.  She introduced Principal Brenda Moore, Volunteer Chair of The Food Sharing Project, welcoming her, and calling her to come forward to make the presentation, along with Tanis Fairley.

Ms. Moore thanked the Board for giving the Board members of The Food Sharing Project the opportunity to celebrate several exceptional people this evening.  She echoed Chair Chadwick’s remarks about David Parry, and indicated that The David Parry Memorial Award was created to honour David’s memory and to recognize the efforts of individuals or groups whose acts of kindness and caring make the lives of our students better.

Ms. Moore asked Tanis Fairley to introduce the first two recipients of the 2012-2013 David Parry Memorial Award, noting that she would introduce the last two recipients, as follows:



Recipient Name

Area

Presented by
Gillian Moss
Volunteer, Food Sharing Project
Tanis Fairley
Dave Mortensen
Volunteer, Food Sharing Project
Tanis Fairley
Sharon Cashman
Volunteer, Frontenac PS
Brenda Moore
Mike and Nancy Krampitz
Donor, Food Sharing Project
Brenda Moore

Ms. Fairley and Ms. Moore read copies of the recipients’ citations, presenting them with a 2012-2013 David Parry Memorial Award for Outstanding Service to The Food Sharing Project.  Ms. Fairley indicated that Mr. Mortensen was unable to attend this evening’s Board meeting to receive his award, but the award would be presented to him at another time.

Ms. Moore indicated that during the 2012-2013 school year, 13,000 students were fed in both local school boards.  She thanked the Board for its continued support of The Food Sharing Project, stating that without the support of the Limestone District School Board and the support of the Algonquin and Lakeshore Catholic District School Board, it would be impossible for The Food Sharing Project Board of Directors to narrow the nutritional gap, which exists for so many of our students, and to help students take advantage of every opportunity presented to them at school.

Ms. Moore thanked the award winners for their contributions to The Food Sharing Project, stating that everything they do is very much appreciated.

Chair Chadwick congratulated the recipients, and she thanked Ms. Moore and the members of the Board of Directors of The Food Sharing Project for their work.

The Chair called a five-minute recess.

BOARD AGENDA

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that the agenda, as distributed, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow advised that if there is any information in Private Session related to labour where she would be in a conflict of interest situation, she would declare a conflict of interest at that time.  She reported that her son is an employee of the Board.

CHAIRS COMMENTS

        Chair Chadwick welcomed those in the gallery for joining us this evening.  She said that she was pleased to take part in an event celebrating a new outdoor classroom at J.G. Simcoe Public School last week, noting that pictures from the unveiling of the playground are on the Board’s website.  She indicated that the school was the first recipient of a $20,000 grant, part of the Canadian Automobile Association’s provincial Recycle Drive campaign, which encourages tire recycling.  She reported that a local auto company, Car Medics, won the contest and owner Phil Deveau chose J.G. Simcoe Public School to be the recipient of the prize, which included recycled tire-derived products such as playground mulch.  She said that 700 recycled tires were used and the end result is that they look like wood chips, and limestone rocks were added for the students to sit on.  She said that funding was also received to provide trees and shrubs.

        The Chair thanked Trustees for spending and donating a recent Saturday to review the Board’s Strategic Plan and brainstorm about where to go next.  She indicated that the session was very productive and it was great to see everyone so engaged and committed in conversations about our students.

        The Chair reported that Local Government Week is being held October 20-26, 2013.  She said that some Trustees have been invited to schools to speak about their roles and responsibilities during Local Government Week to help create awareness about the important work they do on behalf of the community.  She stated that she is speaking to a few Grade 5 classes.

        Chair Chadwick updated Trustees on the Ministry of Education’s province-wide consultation to help review its vision and direction for public education in Ontario.  She said that this process, called “From Great to Excellent” involves consultation with individuals and groups from across Ontario.  She indicated that participants are provided with the opportunity to respond to seven key questions.  She invited all members of the communities served by the Limestone
District School Board to consider participating in this consultation.  She reported that one can find more information about this process on the Board’s website.

DIRECTORS UPDATE

        The Director stated that the Education Centre continues to be a hub of activity, noting that currently we have a voluntary, five-week course for K to 12 teachers from across the district to help teachers assess reading needs of students.  She reported that more than 50 teachers from across the district are taking part in this voluntary learning series.  She indicated that earlier today, we had Principals and Vice-Principals from across the Board meet to make plans for our annual Future Leaders Conference in November.  She advised that also this evening, we have 13 senior leaders from Public and Catholic school boards across the eastern Region participating in one of five modules toward their Supervisory Officers Qualification program.  She indicated that she and Algonquin and Lakeshore Catholic District School Board Director Jody DiRocco are co-facilitating these sessions.

        Director Hunter said that it has been a positive and focused month inside our schools and across the system, noting that students and teachers are hard at work in classrooms and fall extra-curricular activities are off and running.  She reported that on the PA Day this Friday, teaching staff at each school will work together to analyze their school’s EQAO results, as well as other assessment information about the students in their classes this year.  She further reported that following that analysis of student needs, teachers will work together with their Principals to develop their school improvement plans, which will form the basis for their professional learning this year to further support student achievement.

        The Director advised that final preparations for next weekend’s Crystal Ball Gala in support of the Limestone Learning Foundation are in place.  She said that this spectacular evening is a celebration of remarkable student talent and unprecedented community support.  She advised that the Gala evening will not only shine a spotlight on students from the Limestone District School Board, but will also highlight the critical importance of community in the education of our students.  She said that with the incredible success of the musical mentorships at the 2011 Crystal Ball, preparations for the 2013 Gala began with an aim to expand the valuable student mentorship opportunities offered through this unique event.  She indicated that this year, thanks to the generosity of visual artists, musicians, local chefs, local media and other volunteers, many more Limestone students will benefit from collaborative mentorships.  She said that never before have there been so many integral parts of our community working together with one common goal – investing in our children’s future.  She said that we are deeply appreciative of the generous contribution of the Crystal Ball mentors, community leaders and sponsors, and the hundreds of volunteers who have worked so hard to make this a successful event.

        Director Hunter said that students have also been hard at work making a difference in our community.  She said that last month, several schools participated in the annual Terry Fox Run, and LCVI and Calvin Park Public School students participated for the third consecutive year in the National Inside Ride event to benefit the children’s cancer fund at Kingston General Hospital.

        The Director stated that Trustees may remember that in May she shared that students from Bayridge Secondary School presented a $5,000 award to the Partners in Mission Food Bank, after participating in the Youth Philanthropy Initiative Canada program.  She reported that this initiative is a one-of-a-kind experience that engages young people in social change and empowers them to participate in the growing of compassionate communities.  She indicated that teams of students research local charities, choose one that they feel addresses their social issue, visit the charity to learn more, and then create a presentation on why this charity is deserving of a grant.  She advised that the most compelling presentations are awarded $5,000 to their chosen charity.  She reported that we recently learned that KCVI students Elliot Sinclair and Emile Flavin donated their $5,000 award to Joe’s Musical Instrument Lending Library, LCVI students donated $5,000 to the Youth Diversion Program and Sharbot Lake High School students donated $5,000 to Breast Cancer Action Kingston.  The Director stated that this community-minded and philanthropic spirit of our students will flourish later this month as many schools kick off their own United Way campaigns.  She reported that we started the campaign at the Education Centre earlier this week with a soup luncheon put on by our Program Teams.  She said that we are hopeful that, together as a Board, we will once again meet our $80,000 goal.

        Chair Chadwick thanked Director Hunter for providing the above-noted update.

EXPRESSIONS OF CONDOLENCES

        Trustee Ruttan extended condolences to Donna Morton, an educational assistant at Storrington Public School, on the loss of her father-in-law.

        Trustee Ruttan extended condolences to Patsy Johnson, a teacher at Glenburnie Public School, on the loss of her mother.

        Trustee Jackson extended condolences to Janice Cole, an Adolescent Care Worker at LCVI, on the loss of her mother-in-law.

        Trustee Murray extended condolences to Nicole Barabe-Taillon, Office Administrator at Module Vanier, on the loss of her father.

        Trustee Brown extended condolences to Frances Van der Heyden, a teacher at Ernestown Secondary School, on the loss of her father.

        Trustee Crawford extended condolences to Marilyn Mazzeo, an educational assistant at LaSalle Secondary School, on the loss of her father.

        Trustee French extended condolences to Amy Alblas, a teacher at Elginburg Public School, on the loss of her husband’s grandmother.
        
        Chair Chadwick extended condolences to Debbie Cadue, Human Resources Department, DJ Cadue, a caretaker at Rideau Public School, and to Casey Gibson, a clerk at Sydenham High School, on the loss of Debbie’s mother, DJ’s grandmother and Casey’s great grandmother.     

        Chair Chadwick extended condolences to Dave McLean, Head Caretaker at Rideau Heights Public School and J.G. Simcoe Public School, and to his wife, Cheryl McLean, Office Manager at LCVI, on the loss of Dave’s father.

        Chair Chadwick extended condolences to Erika Lalonde, Administrative Assistant, on the loss of her fiancé’s mother.

        Chair Chadwick extended condolences to Lexa Foreman, a teacher at QECVI, on the loss of her father.
        
EXPRESSIONS OF CONGRATULATIONS

        Trustee Crawford congratulated Ashley Riley-Heyman, a teacher at Elginburg Public School, and her husband, on the birth of their son.

        Trustee Murray congratulated Val Hopkins, a teacher at Module Vanier, and her husband, on the birth of their daughter.

        Trustee Murray congratulated KCVI students Elliot Sinclair and Emile Flavin, along with their Civics teacher, Mr. Bischof, on being recognized by Joe’s Musical Instrument Lending Library staff and board members for their donation of $5,000 that they earned through the Youth Philanthropy Initiative in the 2012-2013 school year.

        Trustee Beavis congratulated Bill Dowling, Vice-Principal at Bayridge Public School, and Lisa Dowling, a teacher at Southview Public School, on the birth of their daughter.

        Trustee Beavis congratulated John Blackstock, Head Caretaker at Collins Bay and W.J. Holsgrove Public Schools, on the birth of his granddaughter.

        Trustee French congratulated the Napanee District Community Foundation on their wonderful fundraising evening, October 8th, hosting “100 Miles of Music.”  She said that they are an important partner for students in Lennox and Addington and the Foundation’s support is immensely appreciated.

        Chair Chadwick congratulated Beth Ford, Literacy Consultant at the Education Centre, and her husband, Tim Ley, a teacher at LCVI, on the birth of their daughter.

EXPRESSIONS OF APPRECIATION

        Chair Chadwick expressed appreciation to those involved in the outdoor classroom project at J.G. Simcoe Public School:  Gina Banwait, Community Relations Specialist, CAA South Central Ontario, for providing the means for this innovative opportunity; Phil Deveau, Car Medics, for choosing J.G. Simcoe to receive the $20,000 Sustainable Revitalization prize (part of CAA’s 2012 provincial Recycle Drive campaign); and Terry Childs, Nature’s Way Landscaping and President of the Upper Canada chapter of Landscape Ontario, for contributing to the green space project at J.G. Simcoe and for creating the outdoor classroom.  She stated that this project will benefit the students and will contribute to student achievement and wellbeing.

BOARD MINUTES

MOVED BY Trustee Brown, seconded by Trustee Jackson, that the Board Meeting Minutes of September 11, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of September 18, 2013.

MOVED BY Trustee Brown, seconded by Trustee Jackson, that the report of the Education/Human Resources Committee of September 18, 2013, adopted.

The following motion was included in the Education/Human Resources Committee minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Frontenac Secondary School Art in the Community Project

        That the Limestone District School Board endorse the Frontenac Secondary School Art in the Community Project.

        The original motion was called and Carried.

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the report of the Special Education Advisory Committee of September 18, 2013.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that the report of the Special Education Advisory Committee of September 18, 2013, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee Jackson presented the report of the Property/Operations Committee of  September 25, 2013.

MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of September 25, 2013, be adopted.

The following motion was incorporated in the Property/Operations Committee Minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Cafeteria Food Services Agreement with Chartwells

That the Board approve Chartwells’ request to reduce the current cafeteria commission rate to 2% effective September 2013; and further; that the Board approve a one-year extension (i.e. for the 2014-2015 school year) to the current food services contract with Chartwells, with the understanding that the 2% commission rate will remain in effect for the 2014-2015 school year.

        The original motion was called and Carried.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee Goodfellow provided an overview of the OPSBA Board of Directors’ meeting held recently.  She said that OPSBA is encouraging district school boards to get involved in Regulation 274, Hiring Practices.  She said that school boards are also being encouraged to participate in shared services, but the manner in which this is to be done has yet to be explained.  She indicated that a legislative update was also given wherein school boards were encouraged to take part in Local Government Week.

        Trustee Goodfellow reported that updates on AODA Regulations and EQAO results were also provided at the meeting.  She further reported that the Teacher Education Program has been expanded to two years.

        Trustee Goodfellow advised that school boards across the province have saved between $6 million and $7 million dollars in tariffs as a result of OPSBA’s lobbying with regard to the Copyright guidelines.

        Trustee Goodfellow reported that an update on the Joint Education Work Team/Policy Development Work Team meeting was provided.  She further reported that Trustees are being encouraged to attend the Public Education Symposium being held January 30-February 1, 2014.  She said that school boards are being encouraged to send teams to the Child Mental Health Summit being held in April 2014.

        Trustee Goodfellow stated that there was one motion to accept the OPSBA Priorities from the AGM, and that the OPSBA Executive is recommending a Strategic Plan be prepared to respond to Trustee responsibilities as they become clearer.

        Trustee Goodfellow indicated that a question was asked about the offering of unused space for day care programs to families who cannot afford to take part in the program, and that another question was asked with regard to how boards are managing the 34 credit cap.

        Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

STUDENT TRUSTEE REPORT

        Student Trustee Sempowski indicated that Student Trustee McCormac had sent regrets as she was ill this evening.

        Student Trustee Sempowski reported that the first Interschool Council meeting had been held, noting that a representative from the United Way had presented to the group, as well as Dan Hendry, who spoke to sustainability, promoting the City of Kingston bus passes for Grades 9 and 10 students.

        Student Trustee Sempowski advised that members of the Interschool Council worked on their constitution, noting that the final draft will be completed and voted on at the next Interschool Council meeting.

        Student Trustee Sempowski stated that Interschool Council members are working on suggestions for events for the 2013-2014 school year.  She indicated that the members will also discuss potential Interschool Council positions, as well as respond to the seven key questions in the Ministry of Education’s document, “From Great to Excellent.”

        Student Trustee Sempowski reported that LCVI and Calvin Park Public School students participated in the National Inside Ride event, noting that they raised over $16,000 to benefit the children’s cancer fund at Kingston General Hospital.  She said that LCVI also held their Torch Rally, bringing together all extra-curriculars in the school to have a spirit time for everyone.

        Student Trustee Sempowski reported that OSTA-AECO is planning its fall General Meeting, and that they are hoping The Honourable Liz Sandals, Minister of Education, will be in attendance to address the students.  She further reported that the Vancouver School Board has elected its first student trustee.

        Chair Chadwick thanked Student Trustee Sempowski for providing the above-noted information.

ACCOUNTS

MOVED BY Trustee Brown, seconded by Trustee Jackson, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of September 2013 (SDS disbursement Batches 31553-31736) totalling $6,061,504.17and (SDS disbursement Batches 31589-31738) totalling $10,018.60 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee Brown thanked Financial Services staff for the time they took to answer her questions.

SUCCESS FOR ALL:  LDSB STRATEGIC PLAN – YEAR 4 OF THE 5-YEAR PLAN, YEAR-END REPORT

        MOVED BY Trustee French, seconded by Trustee Jackson, that the Success for All:  LDSB Strategic Plan – Year 5 of the 5-Year Plan, Year-End Report, be received.–Carried

VISIONING PROCESS – MINISTRY OF EDUCATON

        Director Hunter reviewed an administrative report with regard to the Ministry of Education Visioning Consultation Process, “From Great to Excellent.”

        Trustee Jackson requested that the Social Planning Council of Kingston be added to the list of those receiving a specific invitation to respond to the seven key questions in the document.

        Trustees indicated that they would submit responses individually to the seven key questions to the Director’s Office.  She said that the responses would be brought forward at the November Board meeting with the suggestions synthesized to formulate a Limestone District School Board response.

NOTICE OF MOTION

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the Trustees of the Limestone District School Board be provided an opportunity to discuss the Central Kingston Secondary School business plan at the next regularly scheduled Board meeting, October 9, 2013, with consideration of submitting a business plan for Option B simultaneously with Option A.

        Chair Chadwick said that she is ruling the above-noted motion out of order as in accordance with Policy 9 (Board Operations) and Robert’s Rules of Order, as it conflicts with motions previously passed by the Board at the June 19, 2013 meeting, namely motions 1, 2, 3
and 14 under the heading, “Central Kingston Intermediate and Secondary Schools Accommodation Review.”  She said that most clearly, in Motion 14 the Board unanimously approved, “That if the Board is unsuccessful in its bid for funding for a new school, then the Board apply for retrofit funding and implement the second decision of the Board.”  Trustee Chadwick stated that Trustees spent many hours debating the first and second options and the intent was well understood by everyone.  She said that it is for this reason that she is ruling the motion is out of order.

        Chair Chadwick stated that specifically in the 10th edition of Robert’s Rules of Order, page 106, paragraph 30, under the heading Main Motions That Are Not in Order, it states, “… no main motion is in order that conflicts with a motion previously adopted at any time.”

        Chair Chadwick indicated that in the 10th edition of Robert’s Rules of Order, page 332 under the heading Improper Motions, it states, “…motions are out of order if they conflict with a motion that has been adopted by the society and has been neither rescinded, nor reconsidered and rejected after adoption.”

        Trustee Murray stated that the motion is a request to discuss something, and she is questioning why it is being ruled out of order.

        Chair Chadwick stated that the full intent of the motion is to submit a business plan for Option B simultaneously with Option A and that is the reason she is ruling the motion out of order.

        Trustee Murray stated that she is challenging the decision of the Chair.

        Chair Chadwick advised that the Board’s Policy 9 (Board Operations) differs from Robert’s Rules of Order in terms of challenging the chair.  She said that Policy 9, Section 18.2.0, Challenging the Chair states, “Any member who disagrees with an interpretation of the Chair may challenge such ruling by making a motion to overturn the decision of the Chair.  Such a motion is not debatable and requires a two-thirds majority to be carried.”

        Chair Chadwick stated that Robert’s Rules of Order (page 250, Sections 5 and 7) however allow debate with a challenge to the Chair and a majority is required to win the appeal.  She said that if Trustees want the option of debate, to be technically correct, there would need to be a motion to set aside Policy 9 and if that motion carries by a two-thirds vote, then the challenge can be debated.

        MOVED BY Trustee Jackson, seconded by Trustee Murray, that Policy 9 (Board Operations) be set aside as it differs from Robert’s Rules of Order, and that the Board abide by Robert’s Rules of Order for the purpose of discussing the motion.”–LOST (A 2/3rds vote was not received.)

        Chair Chadwick stated that a motion to challenge the chair will not be debatable, and that it would require a two-thirds majority vote.
        
        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the ruling of the Chair be overturned.–LOST (A 2/3rds majority vote was not received.)

        Chair Chadwick stated that the ruling of the chair stands.
                                
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From Tony Pontes, Director of Education, Peel District School Board, a copy of a letter addressed to James Ryan, President, OECTA, dated September 16, 2013, expressing objection with the information posted on OECTA’s website in June 2013 regarding Regulation 274 and hiring practices.  He states that, specifically, the advisory presents inaccurate and misleading information regarding the Peel DSB.

(b)    From Joseph T. Allin, Chair, Durham DSB, a copy of a letter addressed to The Honourable Liz Sandals, Minister of Education, dated September 16, 2013, regarding the directive that the MOUs negotiated by the provincial authority should be appended to the collective agreements of their employees.

FUTURE MEETINGS



October 16, 2013

Education/Human Resources Committee

4:30 p.m.

October 16, 2013

Special Education Advisory Committee

7:00 p.m.

October 30, 2013

Property/Operations Committee

5:30 p.m.

November 11, 2013

Audit Committee

6:00 p.m.

November 13, 2013

Board Meeting

6:00 p.m.

November 20, 2013

Education/Human Resources Committee

4:30 p.m.

November 20, 2013

Special Education Advisory Committee

7:00 p.m.

November 25, 2013

Committee of the Whole Board (Caucus)

6:00 p.m.

November 27, 2013

Property/Operations Committee

5:30 p.m.

December 2, 2013

Initial Board Meeting

6:00 p.m.

December 11, 2013

Special Education Advisory Committee

7:00 p.m.

January 8, 2014

Board Meeting

6:00 p.m.

January 15, 2014

Education/Human Resources Committee

4:30 p.m.

January 15, 2014

Special Education Advisory Committee

7:00 p.m.

January 22, 2014

Property/Operations Committee

5:30 p.m.

February 12, 2014

Board Meeting

6:00 p.m.

February 19, 2014

Education/Human Resources Committee

4:30 p.m.

February 19, 2014

Special Education Advisory Committee

7:00 p.m.

February 26, 2014

Property/Operations Committee

5:30 p.m.

March 5, 2014

Board Meeting

6:00 p.m.

March 19, 2014

Education/Human Resources Committee

4:30 p.m.

March 19, 2014

Special Education Advisory Committee

7:00 p.m.

March 26, 2014

Property/Operations Committee

5:30 p.m.

April 9, 2014

Board Meeting

6:00 p.m.

April 16, 2014

Education/Human Resources Committee

4:30 p.m.

April 16, 2014

Special Education Advisory Committee

7:00 p.m.

April 23, 2014

Property/Operations Committee

5:30 p.m.

May 21, 2014

Board Meeting

6:00 p.m.

May 27, 2014

Property/Operations Committee


5:30 p.m.

May 28, 2014

Education/Human Resources Committee

4:30 p.m.

May 28, 2014

Special Education Advisory Committee

7:00 p.m.

June 11, 2014

Special Education Advisory Committee

6:00 p.m.

June 18, 2014

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS



October 19, 2013

The Crystal Ball Gala (LLF)
(K-Rock Centre

October 29, 2013

School Council Chairs/Treasurers’ Workshop

7:00 p.m.

November 21, 2013

School Council Liaison (PIC) Speaker and
SCL Co-Chair Election

7:00 p.m.

February 20, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

April 24, 2014

School Council Forum

7:00 p.m.

May 1, 2014

Kingston Regional Heritage Fair
(Faculty of Education, Queen’s University)

May 22, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


September 27-28, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
October 26, 2013
Eastern Region Meeting
(Upper Canada DSB, Brockville, ON)
November 29-30, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
January 30-February 1, 2014
Public Education Symposium
(Toronto, ON)
February 28-March 1, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
March 20-22, 2014
OPSBA Labour Relations Symposium
(Toronto, ON)
April 12, 2014
Eastern Region Meeting
May 2-3, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
July 3-5, 2014
OPSBA 2014 AGM & Program with CSBA 2014 Congress
(Niagara Falls, ON)

Secondary School Graduation Dates



November 2, 2013

Napanee District SS Graduation Ceremonies

4:30 p.m.

RECESS TO PRIVATE SESSION

MOVED BY Trustee Jackson, seconded by Trustee French, that the Board recess at 7:10 p.m. for ten minutes to reconvene in Private Session at 7:20 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Beavis, seconded by Trustee Ruttan, that the Board resolve itself into a Committee of the Whole Board in Private Session at 7:20 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

P. Murray

S. Ruttan

M. Sempowski, Student Trustee



REVIEW OF POTENTIAL SITES FOR NEW SCHOOL CONSTRUCTION

        Manager Toms reviewed updated information with regard to the review of potential sites for new school construction.  Trustees discussed potential sites for new school construction.

        Chair Chadwick called a five-minute recess.  The meeting reconvened.

        Student Trustee Sempowski withdrew from the meeting.  Senior Staff, except for the Director, Superintendent Labrie and Superintendent Richard withdrew from the meeting.

AUDIT COMMITTEE

Trustee French presented the report of the Audit Committee of September 10, 2013.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the Audit Committee of September 10, 2013, be adopted.
The following motion was included in the Audit Committee minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

2012-2013 Board Consolidated Financial Statements – Audit Plan

That the 2012-2013 Board Consolidated Financial Statements – Audit Plan for the year ending August 31, 2013, be approved.

The original motion was called and Carried.

PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of  September 25, 2013.

        MOVED BY Trustee Jackson, seconded by Trustee French, that the report of the Property/Operations Committee of September 25, 2013, be received.–Carried

PERSONNEL UPDATE

Staff Changes

The Support Staff changes were received as information.

SAFE SCHOOLS UPDATE

        Superintendent Richard reported on behalf of Mr. Burra, that Mr. Burra had nothing to report at this time.

        In response to a question, the Director provided information about the Safe Welcome Program, indicating that the Board is proceeding with training and implementation of the program.  She indicated that a report could be forwarded to Trustees at a future Education/Human Resources Committee meeting.

PROPERTY UPDATE

        Superintendent Richard provided a property update.

LABOUR UPDATE

        Superintendent Labrie provided a brief labour update.
        
OPSBA UPDATE

        Trustee French provided a brief OPSBA update.

        Superintendent Labrie, Superintendent Richard and Recording Secretary Kirkpatrick withdrew from the meeting.
        
CHAIR’S UPDATE

        The Chair provided a brief update.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the meeting adjourn at 9:45 p.m.–Carried