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September 11, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
September 11, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, September 11 2013, at 6:00 p.m.                        
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
M. McCormac (Student Trustee)
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)
Present Staff:
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Karen Smith, Communications Officer
Wayne Toms, Manager of ITS and Planning Officer
Chair Chadwick called the meeting to order, welcoming those present to the meeting.  

PRESENTATION

2012-2013 Associate Teacher Award

        Chair Chadwick stated that this evening, we are delighted to welcome back Dr. Peter Chin, Associate Dean of Undergraduate Studies, Queen’s University, to present a 2012-2013 Associate Teacher Award.  She said that, as Trustees know, the Associate Teacher and School Awards were presented at our June Board meeting, but one of the recipients was unable to attend.  She called on Dr. Chin to come forward to present the award.

        Dr. Chin, on behalf of Dean Stephen Elliott, Faculty of Education, Queen’s University, brought greetings to the Board on behalf of the Faculty of Education.  He highlighted the many ways in which the Limestone District School Board supports the Faculty of Education.

        Dr. Chin called on Brock Palmer, a teacher currently at Harrowsmith Public School, who was at Frontenac Public School last year, to come forward.  He congratulated and recognized Mr. Palmer for his work, presenting him with a 2012-2013 Associate Teacher Award.

        Dr. Chin thanked the Board for its continuing partnership with the Faculty of Education, noting that the relationship is strong and that it continues to get stronger.

        Chair Chadwick congratulated Mr. Palmer, and she thanked Dr. Chin for attending the Board meeting to present a 2012-2013 Associate Teacher award to Mr. Palmer.

        The Chair called a three-minute recess.

        Chair Chadwick called the meeting back to order.

BOARD AGENDA

MOVED BY Trustee Jackson, seconded by Trustee Murray, that the agenda, as distributed, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow stated that if there is a labour update in Private Session, she would be declaring a conflict of interest, as her son is an employee of the Board.

CHAIRS COMMENTS

        Chair Chadwick reported that the United Way held its Kick-Off Breakfast on Tuesday, September 10th.  She thanked Student Trustee Sempowski for being present at the breakfast, and thanked her for highlighting the activities the Limestone District School Board and the students are undertaking to support the United Way, and the United Way Campaign in the Board.

        The Chair advised that the Barry C. O’Connor Memorial Golf Tournament is being held on Saturday, September 28, 2013, at Loyalist Golf and Country Club at Bath, ON.  She further advised that the plans for the Crystal Ball in support of the Limestone Learning Foundation are well underway at this time.  She indicated that if any Trustee is planning to attend this Gala evening, he/she needs to contact Leslie Myles, Managing Director of the Limestone Learning Foundation, for tickets.

        Chair Chadwick commented that the students are back at school, indicating that the Grade 9 students have been initiated and oriented, and that the Kindergarten students are working their way into classrooms.  She said that the 2013-2014 school year has started.  She wished the students and staff a successful year.
        
DIRECTORS UPDATE

Director Hunter stated that the 2013-2014 school year has had a wonderful startup.  She said that on the first day of school, she visited the Intermediate Unit at LaSalle Secondary, as well as École Sir John A. Macdonald Public School, J.G. Simcoe Public School and Rideau Heights Public School.  She said that the students and staff were totally focused on rich and relevant learning.

        Director Hunter indicated that during the first week of school, she also visited Prince Charles Public School, and Loughborough Public School.  She reported that the Grade 6, 7 and 8 students at Loughborough Public School were involved in an outstanding leadership opportunity at Grass Creek Park.

        The Director stated that she toured Granite Ridge Education Centre, indicating that it will be a remarkable learning environment.  She said that the use of glass at that site, and at the addition at Sydenham High School will be very effective.  She said that she would like Trustees to visit the sites in the near future.  She displayed artifacts of Granite Ridge Education Centre.

        The Director stated that Senior Staff have reported an active interest in preparing for professional learning.  She advised that yesterday, Superintendent Fraser-Stiff and Supervising Principal Giles did an excellent job in introducing the School Effectiveness Framework to the students at the Faculty of Education.  She said that she looks forward to the Board’s continuing partnership with the Faculty of Education.

        Chair Chadwick thanked Director Hunter for providing the above-noted information.

EXPRESSIONS OF CONDOLENCES
        
        Trustee French extended condolences to Petrina Lemoine, an educational assistant at The Prince Charles School, on the loss of her father.
        
EXPRESSIONS OF CONGRATULATIONS

        Chair Chadwick congratulated Cheyenne Wood, a student at QECVI, on being selected as a recipient of the 2013 Mayor’s Award for Youth Volunteerism.  She said that Cheyenne’s kindness and generosity are well known through her involvement with Community Response to Neighbourhood Concerns over the past four years.

BOARD MINUTES

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the Board Meeting Minutes of August 28, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee Goodfellow reported that she had no OPSBA Report at this time, indicating that the next meeting of the OPSBA Board of Directors is being held September 27 and 28, 2013.

        Trustee French advised that OPSBA held its first Planning Committee meeting for its Public Education Symposium, noting that the theme will be about governance.

        Trustee French reported that a Joint Policy Development and Education Work Team meeting is taking place Friday, September 13, 2013, noting that the education critics will be present at the meeting.

GRANITE RIDGE INTEGRATION COMMITTEE UPDATE

        Trustee Goodfellow indicated that she does not have a Granite Ridge Integration Committee report at this time, because there has not been a meeting since her last report.

STUDENT TRUSTEE REPORT

        Student Trustee Sempowski stated that the first Interschool Council meeting for the 2013-2014 school year is being held on September 24, 2013.  She said that a representative from the United Way will be present to speak to the Starlight Festival, an event in support of the United Way.  She advised that also at that meeting, a discussion about what everyone hopes to get out of the Interschool Council will be held.  She said that the Interschool Council members will also work on its Constitution.

        Student Trustee Sempowski reported that the OSTA-AÉCO is re-launching the Ontario Student/Parent Survey, noting that it will also be presented at an Ontario Public School Boards’ Association meeting.

        Chair Chadwick thanked Student Trustee Sempowski for providing the above-noted information.

ACCOUNTS

MOVED BY Trustee Crawford, seconded by Trustee Jackson, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of August 2013 (SDS disbursement Batches 31460-31548) totalling $16,242,148.91and (SDS disbursement Batch 31511) totalling $3,467.76 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee Crawford thanked Financial Services staff for the time they took to answer her questions.

NOTICE OF MOTION

                Trustee Murray submitted the following preamble and Notice of Motion:

“After attending the inaugural KCVI Parent Council Meeting for the 2013-2014 school year last night, I sensed an overwhelming desire to put closure to the PARC and SE/SCC process.  It is difficult to plan a student’s pathway to success when there may be two more years of uncertainty.  In addition, 2014 is the end of our term.  I believe that the Board is obliged to finalize the process.  That being said, I submit the following Notice of Motion.

        'That the Trustees of the Limestone District School Board be provided an opportunity to discuss the Central Kingston Secondary School business plan at the next regularly scheduled Board meeting, October 9, 2013, with consideration of submitting a business plan for Option B simultaneously with Option A.'”
        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From Karen Round, Chairperson, Trillium Lakelands District School Board, a copy of a letter addressed to The Honourable Liz Sandals, Minister of Education, dated    September 3, 2013, voicing their concerns regarding the state of collective bargaining within the education sector in Ontario currently and over the past 18 months.  She advised that at their August 27, 2013 Board meeting, they agreed to append recently negotiated MOUs to the contracts they applied to, but they did so with concern.

FUTURE MEETINGS



September 18, 2013

Education/Human Resources Committee

4:30 p.m.

September 18, 2013

Special Education Advisory Committee

7:00 p.m.

September 25, 2013

Property/Operations Committee

5:30 p.m.

October 9, 2013

Board Meeting

6:00 p.m.

October 16, 2013

Education/Human Resources Committee

4:30 p.m.

October 16, 2013

Special Education Advisory Committee

7:00 p.m.

October 23, 2013

Property/Operations Committee

5:30 p.m.

November 13, 2013

Board Meeting

6:00 p.m.

November 20, 2013

Education/Human Resources Committee

4:30 p.m.

November 20, 2013

Special Education Advisory Committee

7:00 p.m.

November 27, 2013

Property/Operations Committee

5:30 p.m.

November 25, 2013

Committee of the Whole Board (Caucus)

6:00 p.m.

December 2, 2013

Initial Board Meeting

6:00 p.m.

December 11, 2013

Special Education Advisory Committee

7:00 p.m.

January 8, 2014

Board Meeting

6:00 p.m.

January 15, 2014

Education/Human Resources Committee

4:30 p.m.

January 15, 2014

Special Education Advisory Committee

7:00 p.m.

January 22, 2014

Property/Operations Committee

5:30 p.m.

February 12, 2014

Board Meeting

6:00 p.m.

February 19, 2014

Education/Human Resources Committee

4:30 p.m.

February 19, 2014

Special Education Advisory Committee

7:00 p.m.

February 26, 2014

Property/Operations Committee

5:30 p.m.

March 5, 2014

Board Meeting

6:00 p.m.

March 19, 2014

Education/Human Resources Committee

4:30 p.m.

March 19, 2014

Special Education Advisory Committee

7:00 p.m.

March 26, 2014

Property/Operations Committee

5:30 p.m.

April 9, 2014

Board Meeting

6:00 p.m.

April 16, 2014

Education/Human Resources Committee

4:30 p.m.

April 16, 2014

Special Education Advisory Committee

7:00 p.m.

April 23, 2014

Property/Operations Committee

5:30 p.m.

May 21, 2014

Board Meeting

6:00 p.m.

May 27, 2014

Property/Operations Committee

5:30 p.m.

May 28, 2014

Education/Human Resources Committee

4:30 p.m.

May 28, 2014

Special Education Advisory Committee

7:00 p.m.

June 11, 2014

Special Education Advisory Committee

6:00 p.m.

June 18, 2014

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


September 19, 2013

School Council Liaison (PIC) Committee

7:00 p.m.

September 28, 2013

Barry C. O’Connor Memorial Charity Golf
Tournament
(Loyalist Golf & Country Club, Bath)

October 17, 2013

School Council Liaison (PIC) Committee and
School Council Chairs’ Workshop

7:00 p.m.

October 19, 2013

The Crystal Ball (LLF Gala)
(K-Rock Centre)

November 21, 2013

School Council Liaison (PIC) Speaker and
SCL Co-Chair Election

7:00 p.m.

February 20, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

April 24, 2014

School Council Forum

7:00 p.m.

May 22, 2014

School Council Liaison (PIC) Committee

7:00 p.m.


Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


September 27-28, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
October 26, 2013
Eastern Region Meeting
(Upper Canada DSB, Brockville, ON)
November 29-30, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
January 30-February 1, 2014
Public Education Symposium
(Toronto, ON)
February 28-March 1, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
March 20-22, 2014
OPSBA Labour Relations Symposium
(Toronto, ON)
April 12, 2014
Eastern Region Meeting
May 2-3, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
July 3-5, 2014
OPSBA 2014 AGM & Program with CSBA 2014 Congress
(Niagara Falls, ON)

Secondary School Graduation Dates



November 2, 2013

Napanee District SS Graduation Ceremonies

4:30 p.m.

RECESS TO PRIVATE SESSION

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Board recess at     6:30 p.m. for five minutes to reconvene in Private Session at 6:35 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Crawford, seconded by Trustee Brown, that the Board resolve itself into a Committee of the Whole Board in Private Session at 6:35 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

M. McCormac, Student Trustee

P. Murray

S. Ruttan

M. Sempowski, Student Trustee


REVIEW OF POTENTIAL SITES FOR NEW SCHOOL CONSTRUCTION

        Manager Toms reviewed updated information with regard to the review of potential sites for new school construction.  Trustees discussed potential sites for new school construction.

        Chair Chadwick called at 10-minute recess at 8:00 p.m.  

Student Trustees McCormac and Sempowski withdrew from the meeting.

The meeting reconvened at 8:10 p.m.

Trustees continued discussion regarding potential sites for new school construction.  Further information is to be brought to the October 9, 2013 Board meeting.

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

SAFE SCHOOLS UPDATE

        Mr. Burra provided a Safe Schools Update.

PROPERTY UPDATE

        Superintendent Richard distributed documents that were provided by the Ministry to a person who filed a Freedom of Information request.

LABOUR UPDATE

        Trustee Goodfellow declared a conflict of interest regarding the labour update, as her son is an employee of the Board, and she withdrew from the meeting.

        Superintendent Labrie provided a labour update.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Ruttan, seconded by Trustee Jackson, that the meeting adjourn at 9:00 p.m.–Carried