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August 28, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
August 28, 2013

A regular meeting (Business) of the Limestone District School Board was held in The Barry C. O’Connor Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, August 28, 2013, at 5:00 p.m.                              
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
M. McCormack (Student Trustee)
P. Murray
S. Ruttan
M. Sempowski (Student Trustee)
Present Staff:
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Roger Richard, Superintendent of Business
Karen Smith, Communications Officer
Wayne Toms, Manager of ITS and Planning Officer
Chair Chadwick called the meeting to order, welcoming those present to the meeting.  

BOARD AGENDA

MOVED BY Trustee Beavis, seconded by Trustee Brown, that the agenda, as distributed, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow reported that her son is again an employee of the Limestone District School Board, and therefore, if there is a labour update, she would be declaring a conflict of interest.

CHAIRS COMMENTS

        Chair Chadwick welcomed Marnie McCormack, a student at Ernestown Secondary School, and Michelle Sempowski, a student at LCVI, indicating that they are the Student Trustees for the 2013-2014 school year.

        Chair Chadwick welcomed everyone back from the break over the summer.  She reported that school staff is busy preparing schools for the return of students next week.

        Chair Chadwick reported that the Grade 9 Bus Pass Program has been extended to Grade 10 students.  She indicated that this is a joint venture with our Board, the Algonquin and Lakeshore Catholic District School Board and the City of Kingston.  She said that for the upcoming year, our Board’s share of the total cost is $20,000 and the Algonquin and Lakeshore Catholic District School Board’s share of the total cost is $10,000, with the City providing a value of $30,000.

        Chair Chadwick said that there is much going on in our Board at this time.

DIRECTORS UPDATE

The Director stated that thus far, we have had a great start-up to the school year, reporting that the Learning Leaders’ Meeting was held on Tuesday, August 27th.  She said that the focus for this year will be on deepening the culture of learning.  She said that Senior Staff is excited and looking forward to the 2013-2014 school year.

The Director called on Manager Fowler to provide a Facility Services update.  

Manager Fowler highlighted the construction projects currently underway and the activities that have occurred during the summer.  He provided updates on the construction projects at Granite Ridge Education Centre, the Sydenham High School addition, and interior renovations and alteration to the outside space at LaSalle Secondary School for the École Sir John A. Macdonald Public School Grade 7 and 8 students, showing pictures of the work completed to date.

Manager Fowler stated that the schools have been cleaned and the floors polished at schools in preparation for the return of students.  He showed pictures of the hallways, classrooms, resource rooms and gymnasiums at the following schools: Winston Churchill, Rideau, Holsgrove, Storrington and Joyceville Public Schools, and Cataraqui Woods Elementary School.

In response to a question from Trustee Jackson, Manager Fowler stated that the construction projects at Granite Ridge Education Centre, and the addition at Sydenham High School are expected to be completed by late fall.

The Chair thanked Director Hunter and Manager Fowler for providing the above-noted update.

EXPRESSIONS OF CONDOLENCES
        
        Trustee Beavis extended condolences to Nicole Kasserra, a teacher at Frontenac Secondary School, and to David Kasserra, also a teacher at Frontenac Secondary School, on the loss of their mother.

        Trustee Beavis extended condolences to Monica McLeod, a teacher at Truedell Public School, and to Debra McLeod, a teacher at Cataraqui Woods Elementary School, on the loss of their mother.

        Trustee Beavis extended condolences to Hetty Van Dasselaar, an educational assistant at Truedell Public School, on the loss of her mother.

        Trustee French extended condolences to Amy Baker, a teacher at Napanee District Secondary School, on the loss of her mother.

        Trustee Goodfellow extended condolences to Heather Highet, Principal at Granite Ridge Education Centre, and to her husband, Andrew Highet, a teacher at Truedell Public School, on the loss of Heather’s sister.

        Trustee Jackson extended condolences to Tammy Lambert, a teacher at LCVI, on the loss of her mother-in-law.

        Trustee Jackson extended condolences to Nathan Nesdoly, a teacher at École Polson Park Public School, on the loss of his father.

        Trustee Jackson extended condolences to the family of the late Tom Compton, an educational assistant at Calvin Park Public School, on the loss of Tom.

        Chair Chadwick extended condolences to Trustee Ann Goodfellow and to her husband, David, on the passing of David’s father.  She also extended condolences to Nikki Goodfellow, a teacher at North Addington Education Centre, and to her husband, Josh Goodfellow, on the passing of Josh’s grandfather.

        Chair Chadwick extended condolences to the family of the late Pat Warren-Chaplin, a retired Supervising Principal, on the loss of Pat.

        Chair Chadwick extended condolences to Marg Akey, a retired Supervising Principal, on the loss of her mother.

        Chair Chadwick extended condolences to the family of the late Pam Richmond, a former coordinator for The Food Sharing Project, on the loss of Pam.

        Chair Chadwick extended condolences to Dave McLean, Head Caretaker at Rideau Heights Public School and J.G. Simcoe Public School, and to his wife, Cheryl McLean, Office Manager at LCVI, on the loss of Dave’s father.

        Chair Chadwick extended condolences to Debbie Cadue, HR Staffing Coordinator, Support Staff, on the loss of her sister.

        Chair Chadwick extended condolences to the family of the late Neil Verne Payne, an occasional teacher, on the loss of Neil.
        
EXPRESSIONS OF CONGRATULATIONS

        Trustee Crawford congratulated Ashley Riley-Heyman, a teacher at Elginburg Public School, and her husband, on the birth of their son.

        Trustee Crawford congratulated Deborah Thompson, Principal at Elginburg Public School, and her husband, on the birth of their daughter.

        Trustee Jackson congratulated April Finn, Office Administrator at Polson Park Public School, and Ed Ianni, a teacher at Polson Park Public School, on their recent marriage.

        Trustee French congratulated Heather Milford, a teacher at Southview Public School, and her husband, on the birth of their daughter.

        Chair Chadwick congratulated Hollie Carter, a teacher at Frontenac Public School, and her husband, on the birth of their daughter.

BOARD MINUTES

MOVED BY Trustee French, seconded by Trustee Ruttan, that the Board Meeting Minutes of June 19, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee French said that there was no OPSBA report at this time as there has been no Board of Directors’ meeting since their June meeting, and she looked forward to Trustee Goodfellow assuming the role of LDSB representative on the OPSBA Board of Directors.  She indicated that because of her executive duties on OPSBA, she would no longer be the LDSB Trustee representative on the OPSBA Board of Directors, and that Trustee Goodfellow would be assuming this role.  Trustee French indicated that she started her executive duties, with strategic planning for OPSBA provincially.

        Trustee French reported that she attended the Canadian School Boards’ Association conference in July, on behalf of the Limestone District School Board, noting that the theme was “Diversity Matters”.  She said that it was an excellent conference, noting that she has information that links to the presentations that she can share, if any Trustee wished to access the information.

        Trustee French thanked the Board for the opportunity to attend the conference.

        Trustee Goodfellow thanked Trustee French for representing the Board on OPSBA, saying that she has done an amazing job.  

        The Chair thanked Trustee French for providing the above-noted information.

GRANITE RIDGE INTEGRATION COMMITTEE UPDATE

        Trustee Goodfellow reported that there was no Granite Ridge integration update at this time.

STUDENT TRUSTEE REPORT

        Student Trustees McCormack and Sempowski reported that there was no Student Trustee report at this time.

ACCOUNTS

MOVED BY Trustee Beavis, seconded by Trustee Jackson, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of June 2013 (SDS disbursement Batches 31190-31318) totalling $21,190,858.44 and (SDS disbursement Batches 31232-31322) totalling $18,029.72 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

MOVED BY Trustee Beavis, seconded by Trustee Jackson, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of July 2013 (SDS disbursement Batches 31324-31454) totalling $5,163,547.05and (SDS disbursement Batch 31379) totalling $1,473.97 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee Beavis thanked Financial Services staff for the time they took to answer his questions.

BUILDING CONSTRUCTION INTERNSHIP PROGRAM – V. MARQUES CONSTRUCTION

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the Board enter into an agreement with V. Marques Construction for the construction of a single family residence in the Forest Park Subdivision (Lot 57 on Mazzolin Crescent), City of Kingston, to be completed by January 31, 2014 by the QECVI Building Construction Internship Program.–Carried

BUILDING CONSTRUCTION INTERNSHIP PROGRAM – BROOKLAND FINE HOMES

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the Board enter into an agreement with Brookland Fine Homes for the construction of a single family residence in the Lakeside Subdivision, City of Kingston, to be completed by January 31, 2014 by the QECVI Building Construction Internship Program.–Carried
        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From Michael Barrett, President, and Gail Anderson, Executive Director, Ontario Public School Boards' Association, a copy of a letter dated July 10, 2013, providing highlights of OPSBA’s work as an Association that boards support in their role, and the many benefits OPSBA membership offers its member boards.

(b)    From The Honourable Michael Coteau, Minister of Citizenship and Immigration, a copy of a letter dated July 29, 2013 to Chair Chadwick, Limestone DSB, regarding Adult Non-Credit Language Training Program Funding for the 2013-2014 School Year.  The letter confirms that the Ontario government will continue to invest in the Adult Non-Credit Language Training Program, noting that for the 2013-2014 school year, the funding level is being adjusted to $3,306 per Average Daily Enrolments, in line with the funding level set by the Ministry of Education for its Adult and Continuing Education programs.

(c)    From Joseph T. Allin, Chair, Durham DSB, a copy of a letter addressed to The Honourable Kathleen Wynne, Premier of Ontario, dated July 8, 2013, indicating that their board held a special meeting on July 3 to consider its response to a June 28th, Ministry of Education directive urging the expeditious appending of provincial  memoranda of understanding into local collective agreements, and expressing their concerns with regard to both the manner in which this matter was directed and the unknown financial implications of this action.

FUTURE MEETINGS



September 11, 2013

Board Meeting

6:00 p.m.

September 18, 2013

Education/Human Resources Committee

4:30 p.m.

September 18, 2013

Special Education Advisory Committee

7:00 p.m.

September 25, 2013

Property/Operations Committee

5:30 p.m.

October 9, 2013

Board Meeting

6:00 p.m.

October 16, 2013

Education/Human Resources Committee

4:30 p.m.

October 16, 2013

Special Education Advisory Committee

7:00 p.m.

October 23, 2013

Property/Operations Committee

5:30 p.m.

November 13, 2013

Board Meeting

6:00 p.m.

November 20, 2013

Education/Human Resources Committee

4:30 p.m.

November 20, 2013

Special Education Advisory Committee

7:00 p.m.

November 25, 2013

Committee of the Whole Board (Caucus)

6:00 p.m.

November 27, 2013

Property/Operations Committee

5:30 p.m.

December 2, 2013

Initial Board Meeting

6:00 p.m.

December 11, 2013

Special Education Advisory Committee

7:00 p.m.

January 8, 2014

Board Meeting

6:00 p.m.

January 15, 2014

Education/Human Resources Committee

4:30 p.m.

January 15, 2014

Special Education Advisory Committee

7:00 p.m.

January 22, 2014

Property/Operations Committee

5:30 p.m.

February 12, 2014

Board Meeting

6:00 p.m.

February 19, 2014

Education/Human Resources Committee

4:30 p.m.

February 19, 2014

Special Education Advisory Committee

7:00 p.m.

February 26, 2014

Property/Operations Committee

5:30 p.m.

March 5, 2014

Board Meeting

6:00 p.m.

March 19, 2014

Education/Human Resources Committee

4:30 p.m.

March 19, 2014

Special Education Advisory Committee

7:00 p.m.

March 26, 2014

Property/Operations Committee

5:30 p.m.

April 9, 2014

Board Meeting

6:00 p.m.

April 16, 2014

Education/Human Resources Committee

4:30 p.m.

April 16, 2014

Special Education Advisory Committee

7:00 p.m.

April 23, 2014

Property/Operations Committee

5:30 p.m.

May 21, 2014

Board Meeting

6:00 p.m.

May 27, 2014

Property/Operations Committee

5:30 p.m.


May 28, 2014

Education/Human Resources Committee

4:30 p.m.

May 28, 2014

Special Education Advisory Committee

7:00 p.m.

June 11, 2014

Special Education Advisory Committee

6:00 p.m.

June 18, 2014

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


September 19, 2013

School Council Liaison (PIC) Committee

7:00 p.m.

September 28, 2013

Barry C. O’Connor Memorial Charity Golf
Tournament
(Loyalist Golf & Country Club, Bath)

October 17, 2013

School Council Liaison (PIC) Committee and
School Council Chairs’ Workshop

7:00 p.m.

October 19, 2013

The Crystal Ball (LLF Gala)
(K-Rock Centre)

November 21, 2013

School Council Liaison (PIC) Speaker and
SCL Co-Chair Election

7:00 p.m.

February 20, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

April 24, 2014

School Council Forum

7:00 p.m.

May 22, 2014

School Council Liaison (PIC) Committee

7:00 p.m.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


September 27-28, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
October 26, 2013
Eastern Region Meeting
(Upper Canada DSB, Brockville, ON)
November 29-30, 2013
OPSBA Board of Directors’ Meeting
(Toronto, ON)
January 30-February 1, 2014
Public Education Symposium
(Toronto, ON)
February 28-March 1, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
March 20-22, 2014
OPSBA Labour Relations Symposium
(Toronto, ON)
April 12, 2014
Eastern Region Meeting
May 2-3, 2014
OPSBA Board of Directors’ Meeting
(Toronto, ON)
July 3-5, 2014
OPSBA 2014 AGM & Program with CSBA 2014 Congress
(Niagara Falls, ON)

Secondary School Graduation Dates



November 2, 2013

Napanee District SS Graduation Ceremonies

4:30 p.m.

RECESS TO PRIVATE SESSION

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Board recess at 5:30 p.m. for five minutes to reconvene in Private Session at 5:35 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee French, seconded by Trustee Goodfellow, that the Board resolve itself into a Committee of the Whole Board in Private Session at 5:35 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

M. McCormack, Student Trustee

P. Murray

S. Ruttan

M. Sempowski, Student Trustee


AUDIT COMMITTEE 

        Trustee French presented the report of the Audit Committee of July 8, 2013.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the Audit Committee of July 8, 2013, be adopted.

        The following motions were incorporated in the Audit Committee meeting minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Charitable Trust – Draft Financial Statements for the Years Ended December 31, 2012 and 2011

        That the audited financial statements of the Limestone District School Board Charitable Trust for the years ended December 31, 2012, and 2011, be accepted.

2012-2013 Actual vs. Budget Financial Statements as at May 31, 2013

        That the 2012-2013 Actual vs. Budget Financial Statements as at May 31, 2013, be accepted.

        The original motion was called and Carried.

REVIEW OF POTENTIAL SITES FOR NEW SCHOOL CONSTRUCTION

        Manager Toms reviewed information relating to potential sites for new school construction.

        Further information regarding this matter will be brought to the September 11, 2013 Board meeting.

        Student Trustees McCormack and Sempowski withdrew from the meeting.

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

PERSONNEL MATTER
        
A motion was passed regarding a personnel matter.

Trustee Goodfellow declared a conflict of interest with regard to the Labour Update as her son is an employee of the Board, and she withdrew from the meeting.

LABOUR UPDATE

Attestation to Ministry Re: Appending of Memoranda of Understanding

        MOVED BY Trustee Jackson, seconded by Trustee Ruttan:

1.      That the following listed sections of the MOU between the Government of Ontario and ETFO, dated June 12, 2013, be appended to the Collective Agreements between the Board and ETFO:

  • Maternity Benefits
  • Sick Leave
  • Sick Leave/Short-Term Leave Disability Plan
  • Long Term Disability
  • Voluntary Unpaid Leave of Absence Program
  • Unpaid Days and Offsetting Measures
  • Reconciliation
  • Attendance Recognition
  • Non-vested Retirement Gratuity
  • Vested Retirement Gratuity
2.      That the following listed sections of the MOU between the Government of Ontario and OSSTF, dated April 9, 2013, be appended to the Collective Agreements between the Board and OSSFT:

  • Job Security for Support Staff (Support Staff Agreements only)
  • Maternity Benefits
  • Voluntary Unpaid Leave of Absence Program
  • Unpaid Days and Offsetting Measures (Teacher Agreement only)
  • Reconciliation (Teacher Agreement only)
  • Attendance Recognition
  • Sick Leave/Short-Term Leave Disability Plan
  • Long-Term Disability
  • Non-vested Retirement Gratuity for Employees
  • Specialized Job Classes (Support Staff agreements only)
3.      That the following listed sections of the MOU between the Government of Ontario and CUPE, dated May 10, 2013, be appended to the Collective Agreements between the Board and CUPE:

  • Sick Leave/Short-Term Leave Disability Plan
  • Offsetting Measures
  • Specialized Job Classes
  • Non-vested Retirement Gratuity for Employees
  • Letter of Understanding – Job Security for Support Staff – addendum
                                                                                                                                                                                        –Carried

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Crawford, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Crawford, seconded by Trustee Ruttan, that the meeting adjourn at 7:10 p.m.–Carried


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