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June 19, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
June 19, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, June 19, 2013, at 6:00 p.m.
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
B. Milligan (Student Trustee)
P. Murray
S. Ruttan
C. Yun (Student Trustee)
Present Staff:
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Norah Marsh, Superintendent of Education
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Karen Smith, Communications Officer
Wayne Toms, Manager of ITS and Planning Officer

Chair Chadwick called the meeting to order, welcoming those present to the meeting.  

PRESENTATIONS

Opening of The Barry C. O’Connor Board Room Student Art Gallery

        Chair Chadwick stated that tonight she has the distinct honour for Trustees and Senior Staff of the Limestone District School Board to officially unveil the new, larger student art gallery here in The Barry C. O’Connor Board Room.  She said that we are thrilled that the main meeting room at the LDSB Education Centre will now be the site of a permanent art exhibition featuring visual art created by our talented students.  She said that the LDSB Education Centre had a small art gallery in a main hallway that primarily displayed artwork from our younger students, indicating that this additional gallery will feature more than 25 pieces of artwork from both elementary and secondary students.  She advised that as a small token of our appreciation we have certificates for each of the participating student artists in recognition of their contribution of visual artwork.

        Chair Chadwick congratulated Karen Dolan, a retired LDSB teacher, artist and the Executive Director of the Kingston Arts Council who facilitated workshops last November and December for students in the Limestone District School Board, for helping students to create these eclectic pieces of artwork.

        Chair Chadwick called on Ms. Dolan to come forward to share more about this creative journey.

        Ms. Dolan thanked those present for coming to see this amazing display, and for helping to celebrate student creativity.  She introduced herself, advising that she is a retired LDSB art and photography teacher.  She shared information about how the student art gallery came to be, noting that for the students selected, the workshops offered a valuable learning experience that produced positive outcomes.

        Ms. Dolan recognized Riley, one of the artists who was in the audience.

        Ms. Dolan thanked Director Hunter, staff and her friends for their help and support of the project, as well as Wallack’s and Camera Kingston.  She especially thanked Director Hunter for giving her an opportunity to do what she loves to do, and the Board for supporting arts in our schools.

        Chair Chadwick thanked Ms. Dolan and her team, as well as Riley and her fellow artists, for their work in this project.

2012-2013 Associate Teacher and 2012-2013 Associate School Awards

        The Chair commented that the next presentation recognizes Limestone teachers and their mentorship to teacher candidates attending Queen’s University Faculty of Education, as well as one of our secondary schools that is receiving a 2012-2013 Associate School Award.  She said that the teachers and school were recognized as “best in the province” by teacher candidates of the Faculty of Education, Queen’s University.

        Chair Chadwick stated that this evening, she is pleased to announce that Jessica Beckstead, a teacher at First Avenue Public School, and Brock Palmer, a teacher at Frontenac Public School, were each selected to receive a 2012-2013 Associate Teacher Award, and that Sharbot Lake High School was selected to receive a 2012-2013 Associate School Award.

        The Chair called on Dr. Peter Chin, Associate Dean of Undergraduate Studies, Queen’s University, to come forward to present the awards.

        Dr. Chin brought greetings on behalf of Stephen Elliott, Dean of Education, Queen’s University.  He said that it was his pleasure to be in attendance to present these awards.  He commented on the partnership that the Faculty of Education at Queen’s University has with the Limestone District School Board, noting that the Faculty works with the Board and community in a variety of different ways.  Dr. Chin advised that the Faculty of Education building has hosted many Limestone DSB school events, and the Faculty has hosted events where they have brought Limestone DSB students in to attend the events.

        Dr. Chin advised that the Practicum Office recognizes five teachers annually from approximately 1,500 associate teachers from across the province.  He advised that Associate Teacher Awards are given to outstanding Associate Teachers for their excellent contributions to the Faculty of Education and to their teacher candidates.  The awards are made available each year by the Practicum office to recognize Associate Teachers whose programs and mentoring are exemplary, and whose commitment has resulted in excellent practica placements for their candidates.

        Dr. Chin called on Jessica Beckstead, a teacher at First Avenue Public School, and Principal Heather Highet and teacher Randy McVety, representing Sharbot Lake High School, to come forward.

        Dr. Chin recognized Brock Palmer, a teacher at Frontenac Public School, who was unable to attend this evening’s meeting, advising that he was selected to receive a 2012-2013 Associate Teacher Award.  He said that an award ceremony was held for Mr. Palmer at another venue.

        Dr. Chin recognized Jessica Beckstead, a teacher at First Avenue Public School, who was also selected to receive a 2012-2013 Associate Teacher Award.

        Dr. Chin read some remarks from the nomination letters.

        Dr. Chin drew attention to Principal Heather Highet, and teacher Randy McVety, Sharbot Lake High School, advising that Sharbot Lake High School was selected as a 2012-2013 Associate School of the Year.  He indicated that letters of support were written by teacher candidates.  He said that the award was presented by the Faculty of Education to Sharbot Lake High School for its outstanding contribution to teacher education.

Chair Chadwick congratulated the recipients on receiving their award.  She thanked Dr. Chin for attending this evenings meeting to share his praise for the Associate Teachers and Sharbot Lake High School.  She stated that the Board is proud of its teachers and schools, and that the Board values and appreciates the relationships it has with the Faculty of Education at Queens University and the Practicum Office in the placement and development of teacher candidates.

Introduction of Incoming Student Trustee

        Chair Chadwick asked Michelle Sempowski to come forward.  She introduced Michelle, indicating that Michelle will be the 2013-2014 Student Trustee who will be representing the City schools.  She welcomed Michelle, saying that Trustees look forward to having Michelle sit with them next year at the Board table.

        Student Trustee Yun advised that Michelle is currently a Grade 11 student at LCVI.  She said that Michelle enjoys school and seeks challenges.  She reported that Michelle is a compelling athlete and that she is part of the Arts community, noting Michelle is a member of the Kingston Youth Orchestra.  She advised that Michelle was elected as the Communications Officer on the Executive Council for the Ontario Student Trustees’ Association for the 2013-2014 term.

        Student Trustee Milligan advised that there may be a student from Ernestown Secondary School who is interested in being a Student Trustee, representing the students in the rural areas.  He said that further information about this matter would be provided in September.

Presentation to Student Trustees Yun and Milligan

        Chair Chadwick called on Student Trustees Yun and Milligan to come forward.  She said that they have provided excellent leadership for their fellow student leaders on Interschool Council, their respective schools KCVI and Napanee District Secondary School, provincially with the Ontario Student Trustees’ Association, and most importantly, on behalf of all students across the Limestone District School Board.  She said that every year, our Student Trustees build on the lessons and successes of the previous student leadership.

        The Chair stated that there have been intense challenges in public education during this year particularly, from the withdrawal of voluntary extra-curricular activities by teachers and resulting student demonstrations, to ongoing school accommodation, and student health and well-being.  She said that through these difficult times, Christina and Ben have taken their roles seriously, as evidenced in the professional manner in which they have conducted themselves at meetings and while being interviewed by media.

        Chair Chadwick stated that Christina and Ben have conducted themselves with a maturity and insight far beyond their youth.   She indicated that their leadership and honest and insightful voices around the horseshoe have been invaluable to all of us.  She commented that their respectful and passionate voices for Limestone students set them both apart as role models and leaders of tomorrow.

        Chair Chadwick, on behalf of the Trustees of the Limestone District School Board, presented both Student Trustees Yun and Milligan with a plaque in appreciation of their contributions to the Limestone District School Board, as well as with a $2,500 honorarium each to go towards their further education.  She said that Student Trustee Yun will attend Queen’s University this fall to study Kinesiology, and Student Trustee Milligan will attend the University of Waterloo this fall to study Nano Technology Engineering.  She presented Student Trustee Yun with a framed newspaper article, “KCVI’s Yun Wins EOSSA Tennis Crown”, and Student Trustee Milligan with a framed newspaper article announcing his appointment to the Minister of Education’s Student Advisory Council.  She wished them both well in all of their future endeavours.

The Chair called a ten-minute recess.  The meeting reconvened.

        Chair Chadwick thanked those in the gallery for showing their interest in the Central Kingston accommodation review.  She indicated that Sheila MacKinnon, a lawyer with Shibley-Righton, is in attendance at this evening’s meeting via Skype, noting that she is present in case we have any questions regarding procedures.  She also indicated that we have security here this evening.  She said that for the benefit of the gallery, we are asking people to respect the decorum of the Board Room, which also includes Conference Room C across the hall.  She said that we have asked security to be present to ensure public safety.  She said that this evening’s meeting is a regular meeting of the Board of Trustees, and as such, it is not a meeting that invites public input, unless it is part of presentations that are previously arranged.  Chair Chadwick indicated that those in the gallery making any outbursts, i.e. calling out, standing up, clapping, will be asked to respectfully leave the building and the property.  She said that this evening’s meeting is being filmed, indicating that we have also filmed previous School Enrolment/School Capacity Committee of the Whole Board meetings.

BOARD AGENDA

        Chair Chadwick asked that the School Enrolment/School Capacity Committee of the Whole Board Minutes of June 17, 2013, under the “Report – Other Special Committees” section of the agenda be considered after the “Director’s Update” section of the agenda.  Trustees agreed to the change.

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the agenda, as amended, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

No Trustee declared a conflict of interest.

CHAIRS COMMENTS

        Chair Chadwick commented on the Southview Public School and École Sir John A. Macdonald Public School dedication ceremonies held on Monday, June 17, 2013.  She reported that Premier of Ontario, Kathleen Wynne, was in attendance for the dedication ceremony at École Sir John A. Macdonald Public School.  She thanked the Premier and the Ministry of Education for their support of these two new schools.
        
DIRECTORS UPDATE

There was no Director’s update.

SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD

Trustee Brown presented the report of the School Enrolment/School Capacity Committee of the Whole Board of June 17, 2013.

MOVED BY Trustee Brown, seconded by French, that the report of the School Enrolment/School Capacity Committee of the Whole Board of June 17, 2013, be adopted.

The following motions were incorporated in the School Enrolment/School Capacity Committee of the Whole Board Minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Central Kingston Intermediate and Secondary Schools Accommodation Review

1.      That the Limestone District School Board apply for funding from the Ministry of Education for the building of a new secondary school in Central Kingston to be built on the QECVI site, or another site to be determined; that QECVI and KCVI be closed as secondary schools; and that students and programming be consolidated between the new school and LCVI.

2.      That if funding for the building of a new school building in Central Kingston to be built on the QECVI site, or another site to be determined, is not forthcoming, that the Board maintain two composite Secondary Schools (KCVI and LCVI) with Calvin Park Public School included in LCVI, and Module Vanier in KCVI, with QECVI repurposed as an Education Centre with a reduced footprint as described in Model 4.

3.      That the Board pursue funding from the Ministry of Education and other funding sources for the rehabilitation of KCVI and LCVI.

4.      That Trustees be mindful of the operational duties of the Director of Education and Senior Staff to make the programming decisions necessary for two composite schools, and that the Director report back to Trustees through the Education/Human Resources Committee.

5.      That the Board conduct a Board-wide review of French programming.

6.      That Calvin Park Public School remain at LCVI.

7.      That the Limestone District School Board continue to use the Calvin Park building for school purposes or allow it to be repurposed as a community hub or to be used for other purposes as the Board deems appropriate.

8.      That, when establishing the new catchment boundaries for the two schools:

1.      The Board ensure that each elementary school in the review area corresponds only to one secondary school;

2.      The Board review and maximize the walkability to the schools, as reasonable;

3.      The Board review the transportation of the secondary students;

4.       The Board consult with the elementary feeder schools, where re-location of the destination secondary school will be changed due to the closure of the current secondary school; and

5.      The Board determine the boundaries and organization that are most financially feasible, reasonable and desirable.

9.      That community hubs be developed, as possible, in or adjacent to the secondary schools through outreach to community partners already using space in the buildings, as well as any new partners that may be identified in the future.

10.     That coordinated timetables and pilots of alternate forms of instruction for the 21st century, such as blended learning, be designed and implemented for September 2014 to facilitate students wishing to take courses unavailable at their own sites.

11.     That supports, such as a Transitions Coordinator and other resources and strategies (including the engagement of Pathways to Education staff), be available to assist students in the integration process prior to and during the first year of the implementation of the Board’s final decision.

12.     That strategies continue to be implemented, in consultation with school principals, to support access and parental engagement in school life, with particular emphasis on those parents whose children are moving to a new school.

13.     That the Board continue discussions with the City of Kingston with regard to transportation initiatives and review of the Grade 9 Bus Program with the possibility of expanding this program.

14.     That if the Board is unsuccessful in its bid for funding for a new school, then the Board apply for retrofit funding and implement the second decision of the Board.

        Trustee Jackson thanked all of his colleagues, Board staff, and the community at large for an enormous amount of work, analysis and deliberation on our central schools, as we draw to a close this stage of what has been a complex and difficult Program and Accommodation Review (PARC) process.

        Trustee Jackson commented that balancing the value of programs, school buildings and finances has not been easy.  He said that this has led us to draw quite different conclusions in terms of a final decision – using and repurposing existing schools or creating a new school building and community.  He said that we have now clearly identified these two quite different approaches to the future of our central schools in Kingston.  He said that in the immediate future we will have to closely examine the more technical and cost-related matters with respect to the development of one or the other of these models.  He remarked that learning from our experience, we need to re-examine our PARC process closely to review what has worked well and what did not, before we begin any new school accommodation reviews.

        Trustee French indicated that it has been a challenging process.  She said that when we consider the great amount of time, and information we have worked through over the last two years, and some of the correspondence and input we have received, she is struck by the range in thoughts, ideas and preferences.  She commented that as we process all of this, we must keep one thing at the forefront, and that is our students.  She indicated that this will require us to support the best plan that addresses programming, facility and finance.  She said that this does not mean we choose the path of least resistance, or respond only to the loudest voices, but to all voices.  She stated that we are here not to support one community, but all students, regardless of their home school or neighbourhood.  She said that we can be assured that we have considered value to the student, value to the Board and value to the community, evident in the long list of options and models we have considered.  She stated that whether everyone in each community embraces the outcome, the outcome cannot sway our decision as none of the solutions will do that.  She commented that 10 or 20 or even 50 individuals do not represent all of the students and families we need to serve into the future.  She indicated that striving towards a new facility with features to support a full range of subjects, technologies, arts, accessibility, efficient utilities, and a range of socioeconomically learning needs is attainable and represents the strongest business case (and look at our success rate from previous PARCs in acquiring new buildings).  Trustee French remarked that we have students with incredible academic achievements, and incredible personal and life experience successes that we need to foster and none of those achievements come from a particular name or building, but from the individual students, staff and programs that we can provide in a number of locations. She encouraged Trustees to do this for our students.

        Trustee French thanked, excepting those individuals resorting to unprofessional, and malicious social media and personal attacks, the other PARC and community members who gave generously of their time and ideas, noting that they will see their thoughts reflected in the long list of recommendations, options, and models the Board has deliberated.  She thanked her colleagues who have persevered with courage and objectivity, as it falls to Trustees to make a decision, and the Staff who has worked diligently alongside and who will ultimately support Trustees and most importantly our students as we move forward.  She told students to know that they are our reason to be here, and she wished them well and said that she is confident in their future success in all settings.

        Trustee Murray stated that she has been very careful throughout this process to not advocate for one school.  She said that she remains convinced that a three-site solution in Central Kingston is what is best for our students’ success.  She said that she takes pride in the position she holds as an elected public official and in the role as a Trustee.

        Trustee Murray said that it is with a heavy heart that she considered every option, recommendation and model thoroughly.  She said that she struggles with weighing the tangible costs and savings against the non-tangible.  She said that if she could bureaucratize political will, she would have convinced Trustees of a three-site solution months ago.

        Trustee Murray commented that creative solutions were brought forward throughout the PARC process; some a bit ambitious.  She further commented that if we support the first motion, we close the door on the wealth of ideas gathered from our communities; we close what it has taken years and years to build.

        Trustee Murray said that at the meeting held on Monday, June 17th, a student story was shared.  She said that she would share a story of a KCVI student, but she is reluctant to single out one experience, noting that there are so many success stories, struggles and outstanding accomplishments from KCVI, that she cannot speak to just one.  She said, however, that she would share her own experience.  She said that two years of public input is a lot to take, two years of uncertainty makes it hard to plan “a pathway to success”, two years of hearing her own children ask her, “Where am I going to high school; are you closing one Mom?” has been a lot to consider.

        Trustee Murray remarked that she represents the Board as a whole, but this Board does not “elect at large”; we elect by district and she is speaking for the district.  She said that this does not imply that she is speaking against another community.  She said that she believes more students should have access to a new and improved KCVI.  She said that she is confident that our staff would put together a brilliant plan and that it would cost less than new construction.

        Trustee Murray said that she struggles tonight with the recommendation going forward first that requests funding for new construction before retrofitting of buildings.  She stated that the buildings under review are not beyond repair, noting that KCVI is admired nationally for its architecture.  She said that nor can we dismiss the fact that conditions of our buildings are due to the lack of proper funding over the years.  She said that in terms of a business plan and application for funding, she is confident that renovating would cost less, financially and socially, than new construction.  She said that there’s always the “what ifs”, but that is the case for new construction too.

        Trustee Murray stated that placing motion 1 first for consideration removes hundreds of people from 235 Frontenac Street in downtown Kingston.  She said that they will be forever removed from the coffee shops, grocery stores and one of the best learning environments with KCVI nestled within Queen’s University.  She said that the first recommendation concerns her; a site to be determined is too risky.  She said that she has voiced her opposition to this at earlier meetings, noting that the QECVI site is not equidistant and saying that it is sad to see that fall from consideration.

        Trustee Murray indicated that she believes that it is of greater value to the two communities serviced by KCVI and QECVI to obtain funding for options that serve their “known needs” that will not involve spending scarce Board and provincial tax dollars on an uncertain proposition.

        Trustee Chadwick stated that as she has indicated earlier, she is asking people in the gallery to refrain from clapping, or they will be asked to leave.

        Trustee Chadwick withdrew from the chair, and Trustee French assumed the chair.

        Trustee Chadwick thanked everyone for their comments, noting that there were many hours of work put in by PARC and other community members.  She said that she believes the only solution is indicated in the first motion, i.e. building a new school building on the QECVI site, or a site to be determined.  

        Trustee Chadwick indicated that for many north end QECVI students, their parents do not have vehicles.  She said that they have other demands on their time, such as part-time jobs and caring for siblings before they go to school.  She said that with a new school we can provide a building that can support the technology of today and into the future; new science labs and gymnasiums; a large enough student body for football teams, rugby teams, soccer teams and more; state of the art resource centres and other features we have not thought of yet.  She said that she is pleased to see that we have this model, saying that she hopes that with the business case that we build for the province, they will see that a new school is needed for Central Kingston students.

        Trustee French withdrew from the chair and Trustee Chadwick resumed the chair.

The original motion was called and Carried.

        Chair Chadwick called a five-minute recess so if anyone in the gallery wanted to leave at this time, they could do so.  The meeting reconvened.

        Chair Chadwick advised that there were some people in the gallery who attended the meeting with regard to the City of Kingston Youth Engagement Strategy item, under the Other Business section of the agenda, and therefore, requested that the agenda be amended to now deal with this item.

        MOVED BY Trustee Crawford, seconded by Trustee Jackson, that the Board agenda be amended to deal with the City of Kingston Youth Engagement Strategy item at this time.– Carried

City of Kingston Youth Engagement Strategy

        Mr. Burra, Supervisor of Safe and Caring Schools and Assistant to the Director, indicated that over the course of the last 12 to 18 months, the City of Kingston engaged in a youth engagement process, noting that a number of Limestone District School Board students took part in the activities through this process.  He reported that he had handed out the proposal and recommendations from a report previously to Trustees at the Education/Human Resources Committee meeting.  He indicated that the recommendations included student voices related to youth access to transportation and the concerns they encountered on a daily basis.  He said that this matter was brought forward so that Trustees could consider endorsing the City of Kingston Youth Engagement Strategy, prior to it going to the City of Kingston.

        MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the Limestone District School Board endorse the City of Kingston Youth Engagement Strategy, as previously presented.   –Carried

        Trustee Chadwick advised that the Board would prepare a letter and send it to the City of Kingston so they are aware of the Limestone District School Board’s endorsement.

EXPRESSIONS OF CONDOLENCES
        
        Trustee Jackson extended condolences to Bob Storring, a courier driver, Facility Services, and to Allison Campbell, a caretaker at LaSalle Secondary School, on the loss of their brother.

        Trustee French extended condolences to Iain Craig, a teacher at Selby Public School, on the loss of his father.

        Trustee French extended condolences to Valerie Brooke-McEwen, a clerk at Napanee District Secondary School, on the loss of her mother.

        Trustee Ruttan extended condolences to Katie Kulesza, a teacher at Prince Charles Public School, on the loss of her grandmother.
        
        Trustee Beavis extended condolences to Dan Scott, a caretaker at Lancaster Drive Public School, on the loss of his father.

        Chair Chadwick extended condolences to Pam Simon, a teacher at QECVI, on the loss of her father.

        Chair Chadwick extended condolences to Lee-Anne Touchette, an educational assistant at Lord Strathcona Public School and Fairfield Elementary School, on the loss of her daughter, Hayley Irwin, a student at Lord Strathcona Public School.    
        
EXPRESSIONS OF CONGRATULATIONS

        Trustee Ruttan congratulated Tanis Gallupe, a teacher at Harrowsmith Public School, and her husband, Matt Gallupe, a teacher at Southview Public School, on the birth of their daughter.

        Trustee Crawford congratulated Victoria Latchmore-Gillis, an occasional teacher, and her husband, on the birth of their daughter.

        Trustee Crawford congratulated Rob Babcock, a teacher at LaSalle Secondary School, and his wife, on the birth their daughter.

BOARD MINUTES

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that the Board Meeting Minutes of May 15, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

COMMITTEE OF THE WHOLE BOARD (BUDGET) MEETING MINUTES

        MOVED BY Trustee French, seconded by Trustee Jackson, that the reports of the Committee of the Whole Board (Budget) meetings of May 27, 2013 and June 3, 2013 be received.–Carried

        MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the Committee of the Whole Board (Budget) meeting of June 10, 2013, be adopted.

        The following motions were incorporated in the Committee of the Whole Board (Budget) Meeting Minutes adopted, and are passed in accordance with Policy 9, section 8.1.0:

1.      That the Board approve a PSAB Operating Budget of $245,122,000 for the 2013-2014 budget year;

2.      That the Board maintain $1,997,000 of Accumulated Surplus available for Compliance in order to cover the operating deficit of $1,997,000; and

3.      That the Board approve a PSAB Capital Budget of $20,742,000 for the 2013-2014 budget year.

Trustee French said that she was pleased to present to the Board this evening the recommendations from the Committee of the Whole Board (Budget) meeting of June 10, 2013, where it was recommended that the Board approve an operating budget of $245,122,000 and a capital budget of $20,742,000 for the 2013-2014 school year.  She said that this will be the fourth year that the Board is passing a budget in accordance with the new Public Sector Accounting Standards (PSAB).  She commented that it has been another interesting budget exercise this year, as Trustees continue to make the transition from the budget format used in past years, to the new PSAB format in effect now.

Trustee French thanked staff for their hard work in preparing all of the budget documents, including preliminary revenue, expenditure and capital budgets, and for providing all other relevant information during the course of the budget meetings.  She said that Manager Baumann continues to make the transition to the PSAB format a much easier exercise for Trustees by initially presenting the budget information in the same format used in past years and then providing a transitional template, which makes it easier to understand the changes required to move to the new PSAB format.

Trustee French stated that we are all well aware of the financial situation facing the province, the country and the rest of the world for that matter.  She said that we certainly understand that the province is facing a very difficult challenge in terms of the recovery of our economy from the global downturn.  She said that it is a sobering fact that the provincial government continues to confront a significant financial deficit.  She said that in addition, the Board continues to face significant student declining enrolment, especially in the secondary panel, with the resulting impact being further significant reduction in grants for the Board.

        Trustee French commented that preliminary financial projections by staff indicated an operating deficit of approximately $3 million.  She said that as a result, we have had to make some significant cuts across all components of the Board’s operations in developing the 2013-2014 budget, however as in the past, the Board has tried to minimize the impact on our students.  She remarked that despite our best efforts, the Budget Committee will present a deficit budget for the Board’s approval tonight, which will require the use of $1,997,000 of the Board’s accumulated surplus.  She said that the implementation of further budget cuts would have had a significant direct impact on student programming.

        Trustee French indicated that student enrolment is projected to continue to decline in the next several years.  She said that we will have to work diligently over the next several years to find further budget savings going forward in order to ensure a balanced and sustainable budget in future years.  She said that based on information provided by the Ministry of Education, it would appear that boards of education will be potentially facing additional funding cuts in the next few years thus requiring the Board to implement even more budget reductions.

        Trustee French reported that despite all of the budget cuts, the 2013-2014 budget maintains our focus on the Board’s overarching goal of preparing students, within safe and inclusive environments, to embrace a changing world, as life-long learners and informed, responsible citizens.  She said that the 2013-2014 budget also continues to closely align with the Board’s current 5-year strategic planning initiatives in support of student success.  She said that funding has been included to support specific strategic plan initiatives such as professional learning for all staff, the continuation of expanded learning opportunities/programs, the continued implementation of the JK/SK Early Learning Program, the construction of a new secondary school and an elementary school, the construction of several full-day kindergarten school additions, and the implementation of the Board’s long-term capital program.

Trustee French thanked Trustees for their time and thoughtful consideration of staff reports and presentations from external groups.  She said that Trustees take their fiduciary responsibility very seriously.   She said that Trustees always keep students at the forefront of all of their budget deliberations and they will continue to do so in the future.  She thanked them for their hard work and dedication on behalf of our students.

The original motion was called and Carried.

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of May 22, 2013.

MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of May 22, 2013, be received.–Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the reports of the Special Education Advisory Committee of May 23 and June 5, 2013.

MOVED BY Trustee Murray, seconded by Trustee Ruttan, that the reports of the Special Education Advisory Committee of May 23 and June 5, 2013, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee Jackson presented the report of the Property/Operations Committee of May 29, 2013.

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the report of the Property/Operations Committee of May 29, 2013, be adopted.

The following motions were incorporated in the Property/Operations Committee Minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Multi-Year Accessibility Plan for the Period December 2012 to December 2017

        That the Multi-Year Accessibility Plan for the Period December 2012 to December 2017, be approved.

Long-Term Financing Arrangements for Specific Capital Programs

1.      That the Board approve By-Law Number 001-2013 to authorize the Limestone District School Board to enter into an agreement with the Ontario Financing Authority in order to replace a portion of the existing GPTL Stage 4 short-term capital debt (i.e. $253,226) and a portion of the existing Capital Priorities capital debt (i.e. $28,252,440) with longer term financing as per the instructions of the Ministry of Education, and

2.      That Senior Staff be authorized to take all appropriate action to implement the new long-term refinancing arrangement as per By-Law 001-2013 and the loan agreement between the Board and the Ontario Financing Authority.

Interim Financing for New Addition at Sydenham High School and New Full-Day Kindergarten Classroom Additions

That the Board approve the financial agreement with the Royal Bank for:

i)      a revolving term loan in the amount of $3.8 million as short-term interim financing for the building addition at Sydenham High School; and

ii)     a revolving term loan in the amount of $12.8 million as short-term interim financing for the new building additions at various schools under the Ministry’s FDK capital program.

Transportation and School Boundary Change – Granite Ridge Education Centre

        That the Board approve the boundary modifications for the Granite Ridge Education Centre, as presented at the Property/Operations Committee Meeting of May 29, 2013.

Extension of Current Banking Services Agreement with Royal Bank

        That the Board approve a one-year extension to the current banking services agreement with RBC, until April 30, 2014.

The original motion was called and Carried.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee French provided an update from the June 6, 2013 OPSBA Board of Directors’ meeting.  She said that updates were provided with respect to Copyright, the Eastern Ontario Transportation RFP case, as well as media activity.

        Trustee French indicated that a legislative update was also provided, noting that Peggy Sattler, a regional Vice-President from the Thames Valley DSB was elected to the NDP ticket, and therefore, will be carrying on the in NDP role.

Trustee French reported that reports from the Policy Development and Education Program Work Teams were received.  She said that OPSBA awards were discussed and presented.  She said that the 2013-2014 meeting schedule was released, and regional meetings will be held October 26, 2013, at the Upper Canada DSB, and April 12, 2014 (location to be determined).

        Trustee French reported that OPSBA Annual General Meeting was held June 7, 2013 to close out last year.  She indicated that she provided a separate more detailed report to Trustees in a separate document previously.  She said that the work is relative to the ongoing Five-Year Priorities for the organization.  She said that the winners of some of the awards are listed in that document.  She advised that OPSBA’s 2013 Annual General Meeting Business Matters relative to Financial Reports are included in the document, and that she would leave the OPSBA 2012-2013 Annual Report in the David Parry Trustee Room for Trustees.

        Trustee French advised that there was a tribute to Robert Barlow, a Trustee with the Hamilton-Wentworth DSB who passed away in May.

        Trustee French reported that elections were held for OPSBA’s Executive Officer positions, Regional Vice-Presidents and Vice-Chairs, First Nations Director, and Regional Representatives for the Core Issues Work Groups (Education Program and Policy Development).

        Trustee French advised that the policy resolutions were dealt with.  She said that there were four policy resolutions submitted in advance, and there was one added to the floor with regard to a single school system.  She advised that one policy resolution passed that was brought forward by the Upper Canada DSC with regard to strengthening the role of OPSBA as the bargaining agent of participating member boards in any tri-partite matters pertaining to negotiations at the provincial level involving the boards, the unions and the Government.

        Trustee French reported that an Eastern Regional Meeting was held June 8, 2013, wherein the election results for the Eastern Region were chaired.  She advised that David Shields was acclaimed as Regional Vice-President, and David McDonald, was appointed as Regional Vice-Chair.  She advised that Trustee Crawford was elected as Alternate of the Education Program Work Group.

        Trustee French advised that an OPSBA Board of Directors’ meeting was held on June 9, 2013, wherein the appointments to Executive and work groups were brought forward and adopted.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the OPSBA report be received.–Carried

Chair Chadwick congratulated Trustee French on winning the election for the position of Second Vice-President of OPSBA, noting that the Board is proud of her accomplishment.  She stated that the Limestone DSB will be well represented in the province of Ontario.

GRANITE RIDGE INTEGRATION COMMITTEE UPDATE

Trustee Goodfellow reported that there was no Granite Ridge Integration Committee update at this time.

SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD
        
        MOVED BY Trustee French, seconded by Trustee Crawford, that the reports of the School Enrolment/School Capacity Committee of the Whole Board Meetings of May 16, May 22, May 27, June 3, 2013, and June 10, be received.–Carried

STUDENT TRUSTEE REPORT

        Student Trustee Milligan stated that he and Student Trustee Yun were excited to introduce the incoming Student Trustee, Michelle Sempowski.  He reported that a Student Trustee from Ernestown Secondary School, representing rural schools, will be announced in the fall.

        Student Trustee Milligan thanked Trustees and Senior Staff for helping him along this incredible journey.  He said that serving in the role of Student Trustee was an excellent learning opportunity, and he was proud to represent Limestone District School Board and all students.

        Student Trustee Yun stated that serving in the role of Student Trustee has been an amazing experience, as well as working with other students.  She said that there were many unforgettable moments.  She indicated that she learned a lot.  She thanked Trustees and the Director for their guidance during this past year.

        Chair Chadwick thanked the Student Trustees for their comments, and she wished them well in the future.

        Trustee French commented on what a challenging year it has been, and she thanked the Student Trustees for the grace and dignity in which they handled themselves.  She wished them well in their future endeavours.

ACCOUNTS

MOVED BY Trustee Murray, seconded by Trustee Brown, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of May 2013 (SDS disbursement Batches 31043-31165) totalling $7,225,498.60 and (SDS disbursement Batches 31046-31136) totalling $7,494.36US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee Murray thanked Financial Services staff for the time they took to answer her questions.

CHANGE IN DATE AND TIME FOR AUGUST 2013 BOARD MEETING

        MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the August 2013 Board meeting be held on Wednesday, August 28, 2013, at 5:00 p.m.–Carried

ELECTION OF REPRESENTATIVE TO THE OPSBA BOARD OF DIRECTORS

        Chair Chadwick stated that as a result of Trustee French’s election as the Second Vice-President of OPSBA, there is now a vacancy in the position of the Board’s representative to the OPSBA Board of Directors.

The Chair called for nominations for a Trustee representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.

MOVED BY Trustee Beavis, seconded by Trustee Brown, that Trustee Goodfellow be elected as the Limestone District School Board’s representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.

Trustee Goodfellow accepted the nomination.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that Trustee Jackson be elected as the Limestone District School Board’s representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.

        Trustee Jackson accepted the nomination.

Chair Chadwick called for nominations three more times.  Hearing none, she asked for a motion to close nominations.

MOVED BY Trustee Beavis, seconded by Trustee Goodfellow, that nominations be closed.–Carried

        Trustee Murray provided comments as to why Trustee Jackson should be elected to the position.

        Voting took place by secret ballot.  Superintendent Richard and Manager Baumann counted the votes.  The Chair announced that Trustee Goodfellow received the majority of votes.

Chair Chadwick congratulated Trustee Goodfellow on being elected as the Limestone DSB’s Trustee representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.

MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the ballots be destroyed.–Carried

Chair Chadwick advised that since Trustee Goodfellow was elected as the Limestone DSB’s Board’s Trustee representative to the OPSBA Board of Directors, there is now a vacancy in the position of Alternate Trustee representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.

The Chair called for nominations for an Alternate Trustee representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.
MOVED BY Trustee Murray, seconded by Trustee Beavis, that Trustee Jackson be elected as the Limestone District School Board’s alternate representative to the OPSBA Board of Directors to act as both the Board’s elected representative to the Eastern Region and as the Board’s voting representative at the Ontario Public School Boards’ Association Annual General Meeting.

Trustee Jackson accepted the nomination.

Chair Chadwick called for nominations three more times.  Hearing none, she asked for a motion that nominations be closed.

MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that nominations be closed.–Carried

Chair Chadwick congratulated Trustee Jackson on being acclaimed as the Limestone District School Board’s alternate Trustee representative to the OPSBA Board of Directors.
        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From Howard Goodman, correspondence regarding Regulation 274/12, Hiring Practices.

(b)     From Rita Collver, Chair, Grand Erie District School Board, a copy of a letter to The Honourable Liz Sandals, Minister of Education, dated June 11, 2013, regarding Regulation 274/12.

        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the Limestone District School Board write a similar letter to the Minister of Education in support of the rescinding of Regulation 274/12, Hiring Practices.

        The Chair advised that the correspondence from the Grand Erie DSB was considered at the May 22, 2013 Education/Human Resources Committee meeting, and at that meeting, a motion was approved that staff draft a letter with regard to the Limestone District School Board’s concerns with regard to Regulation 274/12, Hiring Practices.

        Trustee French and Trustee Goodfellow withdrew their above-noted motion.

FUTURE MEETINGS



July 8, 2013

Audit Committee

6:00 p.m.

August 28, 2013

Board Meeting

5:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


June 20, 2013
Sharbot Lake Public School Closing Ceremony

Secondary School Graduation Dates



June 25, 2013

Second Chance Graduation Ceremonies
Lion’s Hall
824 John Counter Blvd., Kingston

2:00 p.m.

June 26, 2013

LC-LEC Graduation Ceremonies

2:00 p.m.

June 26, 2013

Sharbot Lake High School Graduation Ceremonies

7:00 p.m.

June 27, 2013

LCVI Graduation Ceremonies

3:00 p.m.

June 27, 2013

Bayridge SS Graduation Ceremonies

4:00 p.m.

June 27, 2013

Ernestown SS Graduation Ceremonies

5:00 p.m.

June 27, 2013

Sydenham High School Graduation Ceremonies

5:00 p.m.

June 27, 2013

QECVI Graduation Ceremonies

6:30 p.m.

June 27, 2013

KCVI Graduation Ceremonies

7:00 p.m.

June 27, 2013

LaSalle SS Graduation Ceremonies

7:00 p.m.

June 27, 2013

North Addington Education Centre Graduation Ceremonies

7:00 p.m.

June 27, 2013

Frontenac SS Graduation Ceremonies

7:30 p.m.

November 2, 2013

Napanee District SS Graduation Ceremonies

4:30 p.m.


Ontario Public School Boards Association Board of Directors and Regional Meeting Dates, and Conferences



July 4-6, 2013

Canadian School Boards Association 2013 Congress
(Vancouver, BC)


RECESS TO PRIVATE SESSION

MOVED BY Trustee Beavis, seconded by Trustee Ruttan, that the Board recess at     8:05 p.m. for five minutes to reconvene in Private Session at 8:10 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Ruttan, seconded by Trustee French, that the Board resolve itself into a Committee of the Whole Board in Private Session at 8:10 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

B. Milligan, Student Trustee

P. Murray

S. Ruttan

C. Yun, Student Trustee


PROPERTY/OPERATIONS COMMITTEE   

        Trustee Jackson presented the report of the Property/Operations Committee of May 29, 2013.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of May 29, 2013, be adopted.

        The following motions were incorporated in the Property/Operations Committee meeting minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Disposal of Surplus School Sites in Greater Napanee Area

1.      That the Limestone District School Board hereby confirms that the H.H. Langford Public School site is not required for the purposes of the Board;

2.      That the Board approve the sale of the H.H. Langford Public School site in accordance with Ministry of Education regulations including but not limited to Ontario Regulation 444/98 – Disposition of Surplus Real Property;

3.      That the Limestone District School Board hereby confirms that the Westdale Park Public School site is not required for the purposes of the Board; and

4.      That the Board approve the sale of the Westdale Park Public School site in accordance with Ministry of Education regulations including but not limited to Ontario Regulation 444/98 – Disposition of Surplus Real Property.

Disposition of Surplus Real Property – former Woodburn School Property

        That the Board approve staff formally negotiating with the City of Kingston for the sale of the former Woodburn School site (on an “as is” basis) for the sum of $50,000.00 to $60,000.00, said range being the certified appraised market value of the former Woodburn School property.

Disposition of Surplus Real Property – Former Sandhurst Public School Property

        That subject to Ministry of Education approval, the Board approve the sale of the former Sandhurst Public School property by way of formal tender.

Proposed City of Kingston Wally Elmer Community Centre Project

That the Board approve entering into a 40-year leasing arrangement with the City of Kingston for the leasing of gymnasium and kitchen space in the planned Wally Elmer Community Centre for use by Rideau Heights Public School, as per the parameters outlined in the administrative report.

        The original motion was called and Carried.

OPSBA UPDATE

        Trustee French provided an OPSBA update.

Student Trustees Milligan and Yun withdrew from the meeting.

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

LABOUR UPDATE

        Superintendent Labrie provided a labour update.

CHAIR’S UPDATE

        Chair Chadwick provided a Chair’s update.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Crawford, seconded by Trustee Jackson, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the meeting adjourn at 9:10 p.m.–Carried