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May 15, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
May 15, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, May 15, 2013, at 6:00 p.m.                             
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
B. Milligan (Student Trustee)
P. Murray
S. Ruttan
C. Yun (Student Trustee)

Present Staff:
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Karen Smith, Communications Officer
Wayne Toms, Manager of ITS and Planning Officer
        Chair Chadwick acknowledged and thanked the students from the Cooks Internship Program at LCVI for preparing the hors d’oeuvres for the Awards reception held just prior to this evening’s meeting.  She also recognized teachers Ian Montgomery and Doug James from LCVI.

Chair Chadwick called the meeting to order, welcoming those present to the meeting.  

PRESENTATION

Limestone Student Achievers Awards                                      

        The Chair said that tonight, we gather together – school staff, families and friends – to recognize this year’s Limestone Student Achievers, indicating that the 12 dedicated and compassionate young people who have made a significant difference throughout their high school careers, both in their school and throughout the broader community, will each be presented with a Limestone Student Achievers Award.  She called on James Bonham-Carter, Vice-Principal at Frontenac Secondary School, to come forward to begin the presentation of the 2013 Limestone Student Achiever Award.

Mr. Bonham-Carter welcomed family members, friends and supporters of those receiving the Limestone Student Achievers Award.  He stated that this evening is a celebration of the accomplishments of a number of students from across our district.  He also welcomed the award winners, stating that their achievements, accomplished through dedication and perseverance, set the bar with respect to excellence in several areas.  He said that their achievements make our schools better, and that they inspire their fellow students, staff and community members alike.

        Mr. Bonham-Carter advised that the Limestone Student Achievers Award recognizes students whose exceptional accomplishments merit recognition beyond the school level and who have demonstrated exemplary achievement in the arts, athletics, leadership, academic standing and significant contributions to their community.  He thanked Trustees Brown, Goodfellow and Ruttan for their work on the selection committee for these awards.

        Mr. Bonham-Carter stated that it is now his honour to call on the following Trustees to make presentations to the following students who are the recipients of a 2013 Limestone Student Achievers Award:        


Student
School
Presenter
Hannah Ascough
LCVI
Trustee Jackson
Sebastian Back
Sydenham High School
Trustee Ruttan
Logan Barr
KCVI
Trustee Murray
Brianna Bradley
Frontenac Secondary School
Trustee Beavis
Bailey Bradshaw
Bayridge Secondary School
Trustee Beavis
Mackenzie Duffy
LaSalle Secondary School
Trustee Chadwick
Jamie MacFarlane
QECVI
Trustee Chadwick
Eleanor McAuley
Ernestown SS
Trustee Brown
Ben Milligan
Napanee District SS
Trustee French
Kerry Readwin
Frontenac SS
Trustee French
Jared Salmond
North Addington Education Centre
Trustee Goodfellow
Christina Yun
KCVI
Trustee Murray

        Copies of the citations were read and recipients were presented with a copy of their citation, an award certificate, as well as a Limestone Student Achievers medallion.

        Mr. Bonham-Carter congratulated the deserving students, stating that it has been his pleasure to share in this celebration with them.  He advised that the names of the recipients of this award are recorded on a plaque permanently displayed in the Barry C. O’Connor Board Room at the Limestone Education Centre.

        Mr. Bonham-Carter recognized Darlene Kirkpatrick and Jane Douglas, Communications Department, who had facilitated the awards process.  He thanked them for their work, and attention to detail.

        Mr. Bonham-Carter thanked everyone for attending this evening’s meeting to celebrate with our students.

        Chair Chadwick, on behalf of the Trustees, congratulated the recipients of this prestigious award.  She recognized James Bonham-Carter, and thanked him for his work regarding the Limestone Student Achievers Award.

The Chair called a five-minute recess.

BOARD AGENDA

        Chair Chadwick advised that an additional item with regard to a legal matter is to be added to the agenda in Private Session.

        Trustee Jackson indicated that during the Notices of Motion section of the agenda, he will have a motion of referral for the three Notices of Motion.

MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the agenda, as distributed, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

No Trustee declared a conflict of interest.

CHAIRS COMMENTS

        Chair Chadwick advised that there has been much happening throughout the district over the past month.  She congratulated Student Trustee Ben Milligan for being selected as one of 63 students from across Ontario to serve on the 2013 Minister’s Student Advisory Council.  She said that Ben, through his work here at Limestone where he so capably represents the students of this Board, will bring a valuable voice to the Minster’s table.  She congratulated Ben and thanked him for his commitment to the students of Ontario.

        Chair Chadwick advised that Loyalist Collegiate and Vocational Institute held its 50th reunion this past weekend.  She thanked the organizers, Barb Canton, former student and teacher, and Karen McBride for volunteering their time for the event.  She said that she understands that everyone had a wonderful time and Saturday evening’s event was sold out.  She congratulated them on the success of the event.

        Chair Chadwick commented that the event also reminded her of how much time our parents and community members spend volunteering in our schools with a myriad of activities and as the school year nears its end, on behalf of all Trustees, she expressed heartfelt gratitude, indicating that the contributions of time and assistance make a huge difference to our students and school communities.

        Chair Chadwick reported that the Canadians for Women in Afghanistan organization held its recent celebration evening, commenting on the successful event.  She said that Madeliene Tarasick, a former Limestone DSB Superintendent of Education, is now the President of the national organization.  She advised that Ms. Tarasick has gone to Afghanistan to work for this cause.  She said that the local organization has presented the Limestone District School Board with a plaque thanking the Board for supporting their past 10 years of effort.

        Chair Chadwick wished Trustee French good luck in her bid for a position on the executive with OPSBA.  She said that Trustees are grateful to her for her interest in taking on the commitment to this important role, knowing that Trustee French would be a wonderful representative for both Limestone and public education.  She wished Trustee French all the best at the OPSBA Annual General Meeting in early June.

        Chair Chadwick thanked Trustees for their dedication to their role.  She said that next month is going to be taxing as Trustees consider both their budget position and also attend SE/SCC meetings and continue their deliberations regarding Central Kingston schools. She indicated that in addition to the meetings, the preparation time for both these important issues is time-consuming.  She extended appreciation to Trustees for continuing to be diligent and contributing to the ongoing discussions.

DIRECTORS UPDATE

Director Hunter shared slides of some extra-curricular activities that have taken place, as well as slides from some events that have taken place.  The slides consisted of:

  • Students at Centennial Public School receiving a provincial award from the Intramural Recreation Association for intramurals.  The award is given in recognition of a school’s commitment and variety of intramurals and sports at schools.  Polson Park Public School also received this award;
  •         The DECA Award winners from KCVI;
  •         Welborne Avenue Public School students playing Aussie style football;
  •         Students from Rideau Heights Public School planting trees;
  •         The cast from “The Wizard of Oz” (Rideau Public School students);
  •         Students involved in the Youth Philanthropy Initiative.  The Food Sharing Project was the recipient of the $5,000 prize;
  •         Gala Press Conference Clip from CKWS News.  The Gala is being held on Saturday, October 19, 2013, at the K-ROCK Centre;
  •         The Gold Medal TV Video Submission from Sebastian Back and Lucas Silver, students from Sydenham High School;
  •         LCVI’s 50th Anniversary celebrations and rededication plaque; and
  •         Classy Country Evening in support of the Limestone Learning Foundation and the Tristin Osborne Fund, which took place on Saturday, May 11th.
Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES
        
        Trustee Beavis extended condolences to Mark Magee, a teacher at Frontenac Secondary School, on the loss of his father-in-law.

        Trustee Beavis extended condolences to Cindy VanVolkinburgh, an educational assistant at Lancaster Drive Public School, on the loss of her husband.

        Trustee Beavis extended condolences to Eulalia Bolarinho, Office Manager at Frontenac Secondary School, on the loss of her father.

        Trustee Brown extended condolences to Patrick Scissons, a caretaker at Fairfield Elementary School, on the loss of his father.

        Trustee Brown extended condolences to Lee-Anne Touchette, a casual educational assistant at Fairfield Elementary School and Lord Strathcona Public, on the loss of her mother.

        Trustee Murray extended condolences to Brad Brennan, a teacher at KCVI, and to his wife, Kendra Brennan, a teacher at LCVI, on the loss of Brad’s grandfather.  She also extended condolences to Wayne and Nancy Brennan, retired teachers, on the loss of Wayne’s father.

        Trustee Crawford extended condolences to Laurie Mosgrove, a teacher at Elginburg Public School, on the loss of her father-in-law.

        Trustee Jackson extended condolences to Roxanne Saunders, Principal at LCVI, on the loss of her brother.

        Trustee Jackson extended condolences to Tom Gow, Facility Services, on the loss of his father-in-law.

        Chair Chadwick extended condolences to Sandra Swan-Presnell, Vice-Principal at Central Public School and Sydenham Public School, on the loss of her brother.

        Chair Chadwick extended condolences to Debi Wells, Vice-President of Limestone Elementary Teachers’ Federation of Ontario, on the loss of her father.
        
EXPRESSIONS OF CONGRATULATIONS

        Trustee French congratulated Kim Grant, an educational assistant at The Prince Charles School, and her husband, on the birth of their son.

        Trustee French congratulated Melissa Harris, a teacher at The Prince Charles School, and her husband, on the birth of their son.

        Trustee Crawford congratulated Angela Pottier, an early childhood educator at École Sir John A. Macdonald Public School, and her husband, on the birth of their daughter.

BOARD MINUTES

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that the Board Meeting Minutes of April 10, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of April 17, 2013.

MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of April 17, 2013, be received.–Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the report of the Special Education Advisory Committee of April 17, 2013.

MOVED BY Trustee Murray, seconded by Trustee French, that the report of the Special Education Advisory Committee of April 17, 2013, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee Jackson presented the report of the Property/Operations Committee of April 24, 2013.

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the report of the Property/Operations Committee of April 24, 2013, be received.

Trustee Ruttan referred to page 15, Letter from Frontenac Heritage Foundation re: KCVI, second paragraph, and noted that the first sentence should be amended to read, “Trustee Ruttan commented that where Sir John A. Macdonald’s mother lived on Mowat Avenue is a commemorative plaque.”

Trustee Ruttan noted that the word “KCVI” should be added to the second sentence, prior to the words “history with a plaque with appropriate …” and that the word “total” should be added to the third sentence, prior to the words “heritage building anymore …”

The original motion was called and Carried As Amended.

ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE

        Trustee Murray presented the report of the Environmental Sustainability Advisory Committee of May 1, 2013

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the report of the Environmental Sustainability Advisory Committee of May 1, 2013, be adopted.

        Trustee French asked that the motion moved by Trustee Jackson, seconded by Ruth Noordegraaf, regarding the Board considering and adopting green criteria in the planning, development and operation of new and existing schools, be removed for further discussion.

        The following motion was incorporated in the Environmental Sustainability Advisory Committee Minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Consideration of Active Transportation

        That the Limestone District School Board consider active transportation criteria including design guidelines such as walkability, cycling and pedestrian access and safety in the development and planning of new and existing schools operated by the Board; and further, that this motion be referred to the Property and Operations Committee for consideration and action.

        Following discussion, Trustees Murray and Jackson agreed that the minutes be amended on page 7, to delete the second paragraph, which reads as follows, “On May 2nd, the following motion was circulated to ESAC members.”  They also agreed that the minutes be further amended on page 7 to delete the paragraph just before the heading “Limestone Sustainability Update – Strategic Plan Reference: Item 3.3.1,” which reads as follows, “ESAC members were polled and they were in favour of the above-noted motion.”

        The original motion, except for the motion regarding the Board considering and adopting green criteria in the planning, development and operation of new and existing schools, was called and Carried As Amended.
                                                                                
Green Criteria in the Planning, Development and Operation of New and Existing Schools

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the Limestone District School Board consider and adopt green criteria in the planning, development and operation of new and existing schools including such green schools initiatives or criteria as:~

EcoSchools
Naturalization of school yards
Conservation
Solid Waste Reduction
Sustainability of buildings and operations
Green Curriculum development
Local Community Partnerships
Outdoor Classrooms

– and further –

        That this motion be referred to the Education and Human Resources and the Property and Operations Committees for consideration and action.

        Following discussion, the following motion was brought forward:

        MOVED BY Trustee Jackson, seconded by Trustee French, that the words “and adopt” in the first paragraph be deleted. –Carried

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the Limestone District School Board consider green criteria in the planning, development and operation of new and existing schools including such green schools initiatives or criteria as:~

EcoSchools
Naturalization of school yards
Conservation
Solid Waste Reduction
Sustainability of buildings and operations
Green Curriculum development
Local Community Partnerships
Outdoor Classrooms

– and further –

        That this motion be referred to the Education and Human Resources and the Property and Operations Committees for consideration and action.
                                                                                 Carried As Amended


ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee French advised that she attended the OPSBA Board of Directors’ meeting on April 26 and 27, 2013.  She indicated that the meeting began with special guests from the Ministry – Deputy Minister George Zegarac, Tim Hadwin, and Tony Dean, Ministry Negotiator, former secretary of Cabinet, and Head of Public Service.  She indicated that the Ministry’s theme is around “Rebuild dialogue, rebuild trust”, and that Deputy Minister Zegarac stated that Trustees need to help with restoring normality, stability and trust.

        Trustee French indicated that the Board of Directors’ agenda consisted of a Finance presentation.  She said that the 2013-2014 GSNs have been released.  She reported that discussion around the transportation RFP was held.  Discussion on the FDK/Child Care was also held.  She said that the EQAO website is to be redesigned.

        Trustee French stated that with regard to French as a second language, a new provincial framework has been released.  She said that a “Copyright matters” document about user rights was distributed to teachers, and is to be posted in all copy/printing areas.  She commented that there may need to be policies or procedures for this document.  She said that within board staff, boards are to designate a Key Copyright Contact person.

        Trustee French indicated that the OPSBA Priorities for 2013/2014 have been endorsed and will go forward to the AGM.

        Trustee French advised that AGM policy resolutions were discussed.  She said that OPSBA endorsed the resolution regarding OPSBA as bargaining agent for member Boards, OPSBA did not comment on the resolution regarding OPSBA facilitating Chairs’ meetings, and the resolution regarding funding for naturalized play spaces.  She indicated that there was a lack of support for the resolution regarding changing the date of PES so that Student Trustees could be included.

        Trustee French advised that the OPSBA Audited Financial Statements, and the OPSBA Annual Budget were approved.  She indicated that Board membership fees remain frozen this year, which is the fourth year in a row.

        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the information listed above, be received.–Carried
Chair Chadwick thanked Trustee French for providing the above-noted information.

        Trustee Jackson suggested that the item relating to the new bargaining model be discussed in Private Session at a future SE/SCC Committee of the Whole Board meeting.  He further suggested that the item regarding funding for naturalized play spaces be referred to a future Environmental Sustainability Advisory Committee meeting.

        Trustee Crawford reported that at an OPSBA Policy Development Work Team meeting, Greater Essex District School Board did a presentation about funding for naturalized play spaces.  She advised that the Board of Directors referred this matter to another Policy Development Work Team meeting in the fall because of many implications.  She said that they do not want money taken out of classrooms, and the Ministry does not provide funding for playgrounds, as parents and partners are involved in raising money for playgrounds.  She said that this matter was referred back to the Policy Development Work Team to be considered in the fall.

        Chair Chadwick indicated that Trustees could begin discussion with regard to the new bargaining model this evening in Private Session, if Trustees were amendable to adding this to the agenda.  Trustees agreed that this matter be added to the agenda in Private Session.

GRANITE RIDGE INTEGRATION COMMITTEE UPDATE

        Trustee Goodfellow indicated that the last meeting of the Granite Ridge Integration Committee was cancelled, and that the next meeting is scheduled for May 21st.  She reported that an information session for the new school is being held May 30th, and that all parents are being invited to attend the session.

        Trustee Goodfellow reported that “The Last Waltz” community closing event for Sharbot Lake High School, in combination with Sharbot Lake High School’s 65th Anniversary, is being held on Saturday, May 25th.  She commented that an Open House will be held from 11:00 a.m. until 2:00 p.m., and the evening event has been sold out.

        Trustee Goodfellow advised that Sharbot Lake Public School students and staff will have a closing ceremony on Thursday, June 20, and that Hinchinbrooke Public School will hold a “Farewell” celebration on Saturday, June 1, from 11:00 a.m. until 2:00 p.m.  The school will also hold a school closing assembly on Tuesday, June 11.
        
Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

BUDGET CONSULTATION MEETING

        MOVED BY Trustee Goodfellow, seconded by Trustee Ruttan, that the report of the Budget Consultation Meeting of April 29, 2013, be received.–Carried

SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD
        
        MOVED BY Trustee Beavis, seconded by Trustee French, that the reports of the School Enrolment/School Capacity Committee of the Whole Board Meetings of April 11, 2013 April 15, 2013, April 29, 2013 and May 2, 2013, be received.–Carried

STUDENT TRUSTEE REPORT

        Student Trustee Milligan stated that it was an honour to receive a Limestone Student Achievers Award this evening.  He said that it was great to see the other 11 outstanding students, and he knows that he works alongside other outstanding students.
        
        Student Trustee Milligan reported that the last Interschool Council meeting was held at LCVI on May 7, 2013, at 9:00 a.m.  He advised that the student leaders that he and Student Trustee Yun have been working alongside all year, as well as the new, incoming student leaders from across the board were welcomed.  He said that they discussed the upcoming events, and an election for the 2013-2014 Student Trustees was held.  He said that the meeting was the toughest meeting that he has had to attend all year because it meant that he had to come to terms with the very pressing end of his own term.  He said, however, that Student Trustee Yun and he still have lots to do, and a couple months to go, so he won’t dwell on this for much longer.  He said that the meeting was made much easier for him because he saw that the high caliber of student leadership throughout the Board will be upheld next year, with another outstanding group of engaged and enthusiastic students who attended the last meeting.

        Student Trustee Milligan reported that the Limestone Coffee House event will take place in the KCVI auditorium tomorrow night from 7:00 p.m. until 9:00 p.m., indicating that student performers from many different secondary schools across the Board will be showcased in a very comfortable and informal setting.  He said that entrance to the event will be by donation, where all funds will be directed to the Food Sharing Project.

        Student Trustee Milligan advised that the Interschool Council has a working draft of its very first constitution, which they have all worked on collectively via the World Wide Web, and then they were able to come together and discuss it at their meeting last Tuesday.  He said that they just need to make some finishing touches and some research here and there, but he is confident that it will be completed by the end of this year.

        Student Trustee Yun apologized for being absent from the last Board meeting, advising that she was at a badminton tournament.

        Student Trustee Yun said that it was an honour for her to also receive a Limestone Student Achievers Award.

        Student Trustee Yun reported that at the last Interschool Council meeting, Michelle Sempowski, a student from LCVI, was elected as the 2013-2014 Student Trustee representing City schools.  She advised that a rural Student Trustee has not been elected at this time; however, Mr. Lambert, the teacher advisor, is finding a way for rural students to be represented.  She said that they plan to introduce incoming Student Trustee Sempowski at the next Board meeting.

        Student Trustee Yun advised that both she and Student Trustee Milligan are excited to attend the OSTA-AECO AGM May 23-26, at Toronto.   The theme of the AGM is “Learn Inspire, Lead.”

        Student Trustee Yun reported that the Transitional Guide for Incoming and Outgoing Student Trustees will be brought forward at the AGM, and she said that she hopes that the incoming Student Trustees will accept the responsibility to finish the guide next year.

        Student Trustee Yun stated that the last Interschool Council Meeting was her and Ben’s last meeting.  She said that it was great to work with the other members of the Interschool Council.

        Chair Chadwick thanked the Student Trustees for their report.

ACCOUNTS

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of April 2013 (SDS disbursement Batches 30896-31020) totalling $15,493,603.85 and (SDS disbursement Batches 30904-31015) totalling $6,988.94  US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

Trustee Jackson thanked Financial Services staff for the time they took to answer his questions.

NOTICES OF MOTION

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the following three Notices of Motion be referred to a future School Enrolment/School Capacity Committee of the Whole Board meeting for further consideration.–Carried

(a)    Central PARC Report – Building and Property Amendments

                MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on potential alternatives for the rehabilitation of existing high schools and related Board property as follows:

                (a)     Provide recommendation on reducing, maintaining or increasing the size of existing high schools to provide education programming to meet the projected future enrolment of the Limestone District School Board as an alternative to a newly constructed school;

                (b)     To report on the methods used by the Limestone District School Board and other school boards who have successfully rehabilitated or created additions to schools; and

                (c)     To provide an interim or final report to the Board of Trustees for the regularly scheduled September meeting of the Board.
        
        (b)     Central PARC Report – Finance Amendments

                MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on potential alternative methods for financing or redeveloping existing Board schools or other property as follows:

                (a)     Provide recommendations on the analysis, evaluation and any required professional expertise required to access alternative forms of capital or operating financing including partnership and social financing for buildings and programs;

                (b)     To report on the alternative financing methods used by other school boards in Ontario and other jurisdictions; and

                (c)     To provide an interim or final report to the Board of Trustees for the regularly scheduled September meeting of the Board.

(c)     Central PARC Report – Program Amendments

                MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on potential smaller or alternative school programs as follows:

                (a)     Provide recommendation on the use of alternative or smaller schools to assist the Board in delivering a range of academic programs for marginalized students;

                (b)     To report on the use and settings for smaller and alternative schools established by school boards in Ontario and other jurisdictions;

                (c)     To provide an interim or final report to the Board of Trustees for the regularly scheduled September meeting of the Board.
        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From the City of Kingston, a copy of a letter dated April 15, 2013, advising that City Council approved the Alternate boundary configuration (as shown in Option 1) for re-dividing the City’s existing electoral districts for the 2014 municipal election.

        Trustee Jackson indicated that the adoption of the alternate boundary configuration (as shown in Option 1) may be in dispute, and he requested that this matter be reviewed again if it goes to the Ontario Municipal Board (OMB).

        Director Hunter stated that she had spoken with Gerard Hunt, Chief Administrative Officer, City of Kingston, to ask if the OMB process would exceed the timelines, noting that Mr. Gerard indicated that is a possibility.  She said that she would keep in touch with the City for final deadlines.

(b)     From Michael Coteau, Minister of Citizenship and Immigration, a copy of a letter dated April 23, 2013, introducing himself as the new Minister of Citizenship and Immigration, and indicating that he will be implementing Ontario’s first ever Immigration Strategy.

FUTURE MEETINGS



May 16, 2013

School Enrolment/School Capacity Committee
of the Whole Board

6:00 p.m.

May 21, 2013

Property/Operations Committee

5:30 p.m.

May 22, 2013

Education/Human Resources Committee

4:30 p.m.

May 22, 2013

School Enrolment/School Capacity Committee
of the Whole Board

Following Education/HR Meeting



May 23, 2013

Special Education Advisory Committee
(Hastings and Prince Edward DSB
156 Ann Street, Belleville)

7:00 p.m.

May 27, 2013

Committee of the Whole Board (Budget)

6:00 p.m.

May 27, 2013

School Enrolment/School Capacity Committee
of the Whole Board

Following Committee of Whole Board (Budget) Meeting


June 3, 2013

Committee of the Whole Board (Budget)

6:00 p.m.

June 3, 2013

School Enrolment/School Capacity Committee
of the Whole Board

Following Committee of Whole Board (Budget) Meeting


June 5, 2013

Special Education Advisory Committee

7:00 p.m.

June 10, 2013

Committee of the Whole Board (Budget)

6:00 p.m.


June 10, 2013

School Enrolment/School Capacity Committee
of the Whole Board

Following Committee of Whole Board (Budget) Meeting


June 17, 2013

Committee of the Whole Board (Budget)

6:00 p.m.

June 17, 2013

School Enrolment/School Capacity Committee
of the Whole Board

Following Committee of Whole Board (Budget) Meeting


June 19, 2013

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


May 23, 2013
School Council Liaison (PIC) Committee
7:00 p.m.
May 25, 2013
“The Last Waltz” and Sharbot Lake High School’s 65th Anniversary
11:00 a.m.
June 1, 2013
Hinchinbrooke PS “Farewell” Celebration
11:00 a.m.
June 11, 2013
Hinchinbrooke PS School Closing Assembly
June 11, 2013
Sharbot Lake High School Closing Ceremony
June 11, 2013
Silver and Gold Celebration
(Cataraqui Woods ES)
7:00 p.m.
June 17, 2013
Dedication Ceremony for École Sir John A. Macdonald Public School
10:00 a.m.
June 17, 2013
Dedication Ceremony for Southview Public School
2:15 p.m.
June 20, 2013
Sharbot Lake Public School Closing Ceremony

Secondary School Graduation Dates



June 19, 2013

Streetsmart Graduation Ceremonies
(St. Paul’s Anglican Church
Corner of Queen and Montreal Street)

1:00 p.m.

June 26, 2013

LC-LEC Graduation Ceremonies

2:00 p.m.

June 26, 2013

Sharbot Lake High School Graduation Ceremonies

7:00 p.m.

June 27, 2013

LCVI Graduation Ceremonies

3:00 p.m.

June 27, 2013

Bayridge SS Graduation Ceremonies

4:00 p.m.

June 27, 2013

Ernestown SS Graduation Ceremonies

5:00 p.m.

June 27, 2013

Sydenham High School Graduation Ceremonies

5:00 p.m.

June 27, 2013

QECVI Graduation Ceremonies

6:30 p.m.

June 27, 2013

KCVI Graduation Ceremonies

7:00 p.m.

June 27, 2013

LaSalle SS Graduation Ceremonies

7:00 p.m.

June 27, 2013

North Addington Education Centre Graduation Ceremonies

7:00 p.m.

June 27, 2013

Frontenac SS Graduation Ceremonies

7:30 p.m.

November 2, 2013

Napanee District SS Graduation Ceremonies

4:30 p.m.


Ontario Public School Boards Association Board of Directors and Regional Meeting Dates, and Conferences



June 6-8, 2013

OPSBA 2013 AGM & Program
(Deerhurst Resort)


July 4-6, 2013

Canadian School Boards Association 2013 Congress
(Vancouver, BC)


RECESS TO PRIVATE SESSION

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the Board recess at    8:20 p.m. for five minutes to reconvene in Private Session at 8:25 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee French, seconded by Trustee Brown, that the Board resolve itself into a Committee of the Whole Board in Private Session at 8:25 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

B. Milligan, Student Trustee

P. Murray

S. Ruttan

C. Yun, Student Trustee



PROPERTY/OPERATIONS COMMITTEE   

        Trustee Jackson presented the report of the Property/Operations Committee of April 24, 2013.

        MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the report of the Property/Operations Committee of April 24, 2013, be adopted.

        The following motion was incorporated in the Property/Operations Committee meeting minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Requirement for Additional Classrooms at École Sir John A. Macdonald Public School

        That a consultation with École Sir John A. Macdonald Public School parents be carried out with respect to the possibility of the grade 7 and 8 students transferring to LaSalle Secondary School or the possible addition of portables at École Sir John A. Macdonald Public School.

        The Director reported that the consultation has already begun, and that a meeting with parents will take place May 28th.  At that meeting, staff will advise of the feedback in response to a survey.

        The original motion was called and Carried.

Student Trustees Milligan and Yun withdrew from the meeting.

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

Self-Funded Leave Requests – Secondary Teaching Panel

        The self-funded leave requests for the secondary teaching panel were received as information.

Termination of Teacher Contracts

        The list of secondary contract teachers whose contracts have been terminated was received as information.

SAFE SCHOOLS UPDATE

Mr. Burra provided a Safe Schools Update.

OPSBA UPDATE

        Trustee French provided an OPSBA labour update.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the new bargaining model be discussed with Limestone DSB staff so Trustees have an understanding of the implications of the different features that might be selected, and further, that this be adopted in principle locally for future work.–Carried

        MOVED BY Trustee French, seconded by Trustee Jackson, that the Trustees of the Limestone DSB support OPSBA Policy Resolution #1 regarding the new bargaining model.Carried

LEGAL MATTER

        Director Hunter provided an update with regard to a legal matter.

LABOUR UPDATE

        Director Hunter  and Superintendent Labrie provided an update with regard to recent amendments to Ontario Regulation 274/12.

        Trustee Goodfellow withdrew from the meeting.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Beavis, seconded by Trustee Crawford, that the meeting adjourn at 9:15 p.m.–Carried