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March 6, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
March 6, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, March 6, 2013, at 6:00 p.m.                                    
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
B. Milligan (Student Trustee)
P. Murray
S. Ruttan
C. Yun (Student Trustee)(Student Trustee)

Present Staff:
Myra Baumann, Manager of Financial Services
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer

        Chair Chadwick called the meeting to order, welcoming the students, parents and staff of Truedell Public School, the K-Botics team and staff from KCVI, as well as a delegation in attendance, and the others present to the meeting.

PRESENTATIONS

Character Education Video

        Chair Chadwick called on Andrew Highet, a teacher at Truedell Public School, and Grade 7 students Harriet, Evan, Aaron and Madi to come forward to introduce Truedell Public School’s character education video, “What if”.

        Mr. Highet thanked the Board for inviting the students and himself to the Board Meeting this evening to share the Grade 7 students’ video, “What if”.  He advised that the students helped to produce a video on character education – Aaron, a member of the Grade 7 class, and one of the writers of the script; Evan, a member of the Grade 7 class, who edited much of the video; Harriet, Student Council Representative, and Madi who also were involved in the writing of the script, as well as performers in the video.

        Mr. Highet advised that the video began as a class project.  He said that Truedell holds monthly assemblies and when it was the Grade 7 students’ turn to present, they produced a video on character education, which they presented at the assembly.

        Mr. Highet stated that he is fortunate to work with a great group of students this year.  He indicated that in his class, he and the students have talked about standing up for what they believe, and about what is important to them.  He said that the students in his class have talked about tragic world events, and that he challenged them to write about what they would say to their co-students, challenging the students to write about how they would encourage other students to stand up for what they believe in, and he asked them to indicate as to where they see gaps.  Mr. Highet stated that everyone in his class was given a chance to participate in the video.  He said that the students enjoyed the experience in producing the video.  He said that he and the students are pleased that people want to see the video, noting that the video was shown to teacher candidates at Queen’s University.  He said that the students called the video, “What if”.

        The video was shown.

        Mr. Highet thanked the Board for the opportunity to share their character education video, and he indicated that it was a tremendous class project.

        The students talked about the support they received from students and staff to do the video.  They indicated that one cannot make things better unless they think they can.  They said that one of the things that inspired the students, was the great messages that the video had, and they talked about stepping up for your rights, and not letting anyone push you down.

        Chair Chadwick thanked Mr. Highet and the students for sharing information about the production of their character education video, noting that it is an important message that they are conveying.

KCVI’s K-Botics FIRST Robotics Team

        Chair Chadwick advised that recently, KCVI’s K-Botics FIRST Robotics Team went to the finals at the regional competition at New York, saying that they represented their school, our district and the country with much integrity.  She reported that K-Botics won the top award, and we believe that this is only the second time in the event’s history that a Canadian team has been awarded this highest recognition at an American regional competition.  The Chair indicated that the Chairman’s Award honours the team that, in the judges’ estimation, best represents a model for other teams to emulate.  It embodies the goals and mission of FIRST, and is the organization’s most prestigious award.

        Chair Chadwick advised that tonight, the robot is on the road to another competition, and stated that we are fortunate to have student presenters, along with teachers Kevin Wood and Rachel Bearse, present to share with Trustees and Senior Staff a portion of the submission that earned them The Chairman’s Award.

        Mr. Wood stated that they are KCVI Robotics, and that they are involved in an international competition with FIRST (“For Inspiration and Recognition of Science and Technology”).  He said that FIRST encourages young students to become leaders in STEM (Science, Technology, Engineering, and Mathematics).  He said that FIRST created a really fun and exciting game to showcase student talents, noting that the students are faced with challenges, such as limited time, limited resources and limited funding to build a robot.

        Mr. Wood commented on FIRST’s challenges for elementary-age children.

        Mr. Wood advised that the KCVI K-botics FIRST Robotics Team won The Chairman’s Award at a competition held at Rochester, New York.  He said that this is the most prestigious award, noting that the award recognizes all things the team does, as well as the history of the team.  He said that KCVI’s team has been in existence for five years, and that they will have gone to the International competition four out of five years.

        Mr. Wood stated that the KCVI team won the Rookie All-Star Award in their first year, and since then has won awards for Engineering Inspiration, Excellence in Engineering Design and for Imagery.  He said that FIRST recognized all of KCVI’s accomplishments up to this point.  He said that the K-Botics FIRST Robotics team had to do a presentation, essay and video, and he stated that the KCVI Presentation team did a fantastic job in presenting.

        Mr. Wood thanked Colleen Johnson and the Queen’s University student mentors for running the team this year.  He said that the school is fortunate to be next to Queen’s University as the students have access to Queen’s and its facilities.  Mr. Wood also thanked this year’s sponsors of the team.

        The Presentation team shared the Chairman’s presentation.  The students spoke to what K-Botics is, noting that it includes: success, inclusiveness, and mentors.  They also spoke to FIRST, Outreach and Sustainability.  They said that their strong foundation has allowed them their incredible success over the past five years.

        Their Chairman’s video, which is part of the package of their presentation, was shown.

        Chair Chadwick thanked the students for attending this evening’s Board meeting to share a portion of their submission.  She congratulated the students on their dedication to this extracurricular activity, and she wished them luck as they go to the Worlds.

        Chair Chadwick called a two-minute recess.

BOARD AGENDA

        Trustee Goodfellow advised that she would present the report of the Parent Involvement Committee (PIC) of February 21, 2013, under the Reports – Other Special Committees section of the agenda.

        Trustee Murray indicated that she would bring forward information relating to Earth Hour, under the Other Business section of the agenda.

MOVED BY Trustee Jackson seconded by Trustee Crawford, that the agenda, as amended, be adopted.–Carried

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow indicated that if there was a labour update in Private Session, she would be declaring a conflict of interest as her son is an employee of the Limestone District School Board.

CHAIR'S COMMENTS

        Chair Chadwick commented that her comments would be brief this evening.  She said that Trustees are pleased that the Kingston Area Secondary School Athletics Association (KASSAA) has indicated that it will be organizing spring sports, noting that the schedule is posted on KASSAA’s website.

        Chair Chadwick stated that Robotics is one example of how we encourage our learners.  She indicated that this extracurricular activity is run by teachers, with the help of Queen’s University student mentors.

        Chair Chadwick stated that the presentation given by the Grade 7 students at Truedell Public School earlier this evening highlights another one of these types of projects that take extra efforts, saying that we appreciate the extra efforts of staff and students.

DIRECTOR'S UPDATE

        The Director stated that as we head into March Break, she would like to express her deep appreciation to everyone – Trustees, Staff, Parents and Students, for their hard work and accomplishments over the last few months.

        The Director commented that this year has been extraordinary in the public education sector, and we have had many complex changes to lead.  She remarked that while some of these changes are very challenging, one that is wholly positive is the increasingly active education, government and community partnerships related to youth mental health and addictions.  She said that this was in strong evidence this week during a regional sharing forum called “Open Minds, Healthy Minds”, which was held at the new Family & Children’s Services of Frontenac, Lennox & Addington building on Division Street, where different agencies and government ministries shared how their work supports this focus on youth mental health.  She commented that it was evident that the various initiatives are aligned with the overall strategy and with each other.  She commented that the healthy overlap, as one speaker described it, was shared so that a productive networking of key partners could occur.  She indicated that she was proud of the work that is being done in our Board and with others across the community, and recognized Supervising Principal McDonnell for her effective leadership.  She said that this is important work and knows that we will hear more about these initiatives over the coming months.  The Director reported that one really great piece of news shared publicly was that the funding for our Board’s Mental Health Leader is in place and scheduled for the 2013-2014 school year.  She said that this will provide additional leadership and coordination within our system, and across our community to ensure we provide our students in need with prompt and effective service.

        The Director stated that one other accomplishment of which we can be proud is the new Secondary School Effectiveness Network, that has been developed by the Secondary Program Team, that includes information, resources and strategies for teachers related to effective evidence based practices, such as learning goals, success criteria, descriptive feedback and backward design, to name a few.  She said that she is sure the team would be pleased to share their fine work to support the professional learning of teachers, as was shared with school learning teams at a professional development opportunity today, and she is sure that they would be pleased to show the site to Trustees at an upcoming Education/Human Resources Committee meeting.

        The Director wished everyone a safe and relaxing March break.

Chair Chadwick thanked the Director for her update.

DELEGATION re: NAMING OF GRANITE RIDGE EDUCATION CENTRE

        Chair Chadwick stated that the delegation this evening is here to speak to the naming process of Granite Ridge Education Centre.  She reminded the gallery that this is a regular meeting of the Limestone District School Board, and as such, not a meeting designed for public input or comments, either verbally or through signage.  She, on behalf of the Board, thanked the audience for their ongoing respect for the integrity of the process, and the decorum of the Boardroom.

        Chair Chadwick advised that as per Board Policy, delegations have a maximum of ten minutes to speak, and may have no more than two persons speak, as previously submitted.  She said that while delegates are not permitted to participate in the subsequent discussion that may occur among Trustees, they are most welcome to remain as part of the gallery for the remainder of the meeting, should they so choose.

        Chair Chadwick called on Mr. Jamie Riddell to come forward.

        Mr. Riddell read the following statement:

“Madam Director, Madam Chair, Trustees, Members of the Limestone District School Board:
For those who do not know me, my name is Jamie Riddell and I am a lifelong resident of Central Frontenac.  I grew up in Sharbot Lake, attended and graduated from both Sharbot Lake Public School and Sharbot Lake High School and have settled in Mountain Grove with my family.  All three of my children attend Land O’Lakes Public School, and my oldest will be starting her next journey in life when she attends high school at Sharbot Lake this fall.  Due to my short time that’s enough about me.
I come before you tonight to express my concern into the selection process of the new name, Granite Ridge, which has been chosen for our new school in Sharbot Lake.  The process, in my eyes, was marked for failure right from the word go.  As Trustees, you are to represent the best interests of the people you serve and make decisions that best suit the wants and needs of your area.  In the name selection of our new school, which you had the final say in choosing, you have failed to meet this and not by mistake, but blatantly and openly failed to meet the expectations of the people to whom you serve.
As we are all aware now the name Granite Ridge was not on the original list of names passed on from the Naming Subcommittee that received public input, around 130 suggestions  from which they selected six, four maybe five (this number is in question as the numbers given by Ann Goodfellow and Richard Holmes did not match) to put out for public consultation, a vote, and then the Naming Subcommittee submitted the top four, again this number was in question due to the different numbers communicated by Ann and Richard, to the Integration Committee.  Granite Ridge was not in the top four; however, it was added to the list to be presented to you the Trustees by the Integration Committee, after removing one of the two names with Sharbot Lake in it.
Having the numbers of the public votes cast for each name selection and fully aware of the public selection you still ignored this and chose a name that should have never been brought this far in the process.  This leads me to ask, was the name Granite Ridge already picked and this process just a smoke screen to satisfy the Board’s version of a diplomatic process?  This was actually made quite evident in a mass e-mail sent to those of us who had e-mailed our Trustee Ann Goodfellow.  In her letter, which was the same letter we all received, you Ann stated “As the Naming of New Schools Administrative Procedures states, ‘The final choice of a school name shall rest solely with the Limestone District School Board.’  I would also like to point out that in an e-mail response from Richard to one of our supporters, Richard noted an error in Ann's mass e-mail letter and went as far as to correct the wording to the supporter.  This leads me to ask, did Ann actually write this letter or did a member of staff?
This is how I draw my findings that the name Granite Ridge was already selected even before the process started.  One, it was added after the fact by the Integration Committee and with no real public influence, and two, the Subcommittee left it off their list presented to the Integration Committee.  However, Granite Ridge is ultimately the name the Board wanted and with the quote from Ann’s letter that they hold the almighty final decision, it’s clear that this process was deemed to fail our community from the word go.  This policy needs to be addressed. That statement solely goes against any democratic process!  You as Trustees should hold your head low today as you have violated a code of trust that we as members of the communities to which you serve hold for you and you have left us with a feeling of distrust and more important, being dishonest.
The lack of communication to the public is another concern to me.  Being a parent with children in your system I see the amount of notices that do make it home.  I did see the notice calling for public input in the naming of our school but I did not see, did not receive and did not know until the announcement of the name that it was that far along.  Apparently I’m not the only one who shares this thought as you can contest to with the outpouring of public support through e-mails and phone calls calling on you to reconsider your decision.  It is also clear that there was a breakdown in communications from the Board level to the community as a whole for the selection of the new name.  Maybe including Clarendon Central Public School and Land O’Lakes Public School grade 8 students in this process would have given you a wider point of view on the name selection.  I recognize and respect your attempts to include the closing schools in the process but let's not forget the other feeder schools that will have their children starting grade 9 this fall.  They should have also been involved in the process!
Contradicting information on the actual process by Richard Holmes and Ann Goodfellow leads us to think that we are not getting the actual truth.  This just proves you, the Board, in my opinion have no interest in what the community voice is; rather we as a community are only a hurdle you have to clear in getting the name you want and that being Granite Ridge.  I do recognize that there are supporters to the name chosen; however, in a true democratic process, the majority voted a name and that should have been the final selection and not just used as a consultant phase.
For those people in our community who were involved throughout the process I want to personally thank them as I know the time and effort that goes into these processes.  Even though the names presented to the Integration Committee did not make the final choice, know that the members of the community thank you for doing and participating in a process that you felt would be fair and honest and working on behalf of your community.  Again, Thank You!
The Ottawa District School Board has recently completed this same process of naming a new school.  Not only did they involve the community throughout the entire process, they opened up the name selection to ALL of the families to which the school serves via an on-line vote for the final name selection.  Yes, the families participated, the families voted and they had the final say in the name selection.  This board did not pull out a policy and wave it in the faces of the people it serves both by e-mail and during an interview on CKWS TV stating, too bad, it is what it is and nothing else can be done.  Well Madam Chair, something can be done.  It's not too late to fix this breach of trust with your communities that your members serve.  It's not too late to correct a process that has been broken from the start.  It's not too late to repair the damage that your Trustees and the Board have done and restore our faith that the decision(s) the people we chose to represent us are doing are what we ask of them, not what they want.
My belief was the new school should have had a new name as it is a new chapter with the merger of Sharbot Lake Public School, Sharbot Lake Intermediate School, Hinchinbrooke Public School and Sharbot Lake High School.  This name should have a better relationship that identifies similarities between the different areas that the students come from and the different cultures that embrace our area.  We also have to remember this school receives our kids from not only Central Frontenac; we have kids from our neighbouring townships of North and South Frontenac.  If the process would have been completed fairly and a true transparent process completed, then I would have been more than satisfied with the name that was chosen as it should have been the name with the majority of public input and most important, public support.  However, that is my opinion and this is where the process, again in my opinion, broke down.  Your Board was looking for a name that best suited the area.  Did we forget the significance of our name “Sharbot” holds to our community?  Yes it is the name of only one of the communities but that name also is the founder of our community Francis Charbot.  The name Sharbot also signifies the native importance to our communities, with their heritage and their ties to our community that still continue today.  Does that not hold some significant value to you?  I would have hoped that this value alone would have carried more weight than the rock you chose, but I was mistaken.  Even I after hearing feedback from many people realized that the name Sharbot Lake was the right choice.  The name Sharbot Lake is clearly and by far the only name that holds past, current and future significance, and is now in my mind, the only name that fits what you the Board set out to define in your attempts to rename our school.
Our students showed their dissatisfaction with the name when they were asked to pick a mascot for the new school.  On the form, Granite Ridge was at the top of the page and students crossed off this name, wrote in Sharbot Lake and for the three choices for a mascot they wrote, Panthers, Panthers and yes, Panthers.  This is coming from our kids!  If this isn't a sign that our kids are not in agreement with the name selected then I guess I'm blind and it's apparent so are you, or did you also tell the students the same thing you told the community –  Too bad, it is what it is and nothing can be done?
In closing, I am pleading to you Madam Director and Madam Chair to correct this wrong and make it right!  As I stated there is still time to restore public faith in not only this process but the people we as a community choose to serve us in our best interests, not theirs!  There is still time to see a fair and diplomatic process is completed!  I ask each of the Trustees to remove your personal hats and see this in the eyes of the people you serve and note that view, not your own personal view!  Yes you can question those of us that say we didn't know but you need to ask yourself how well the communication worked if only a small amount people voted and from one area only.  Ask yourself, did the way in which you communicate to the community the process actually reach the intended target area?  By the responses and public opinion, I think you missed the target.  Let's reset and try again!  As I stated there is still time to fix this.  I do not want to call in question your abilities as Trustees as everyone at one time or another makes mistakes in judgements as we are human.  However, when we do makes mistakes, own those mistakes and correct them as soon as possible!  Don't hide behind them or a policy letter!  This is one of those times, a time when we bring into question the breakdown in the process, the breakdown in communications and breakdown in the final decision.  Let us see you own this mistake, let us see you fix this mistake and by doing so restore our faith in your judgement.  Let's see you give our school the name it deserves, the name that we the majority feel best represents the past, current and future PANTHERS!  Let us see you serve the best interest of the people you serve by giving our new school its proper name, the name our community majority supports for our new school, Sharbot Lake District Education Centre.

Thank You!”

        Director Hunter provided an overview of the process for the naming of Granite Ridge Education Centre, as follows:

Overview of Process

•     Limestone DSB Administrative Procedure 552 (Naming of New Schools) assigns responsibility for coordination of naming and for submitting recommendations for the Board’s final selection.
•     The naming process is coordinated by the New School’s Integration Committee, made up of parents and staff from the affected schools, Area Trustee and Supervisor.
•     “The final choice of a school name shall rest solely with the Limestone District School Board (elected Trustees).” – AP 552: Naming of New Schools
•     The Integration Committee decided to appoint a School Naming Subcommittee to develop a list of possible options for a new name.
•     The subcommittee included:  parents, students and staff from the affected schools and one community representative.
•     Input was gathered and a list of six names was submitted to the Integration Committee for consideration.
•     Following deliberation, its recommendations were forwarded to Trustees for a final decision.


Public Input: Initial Call for Suggestions

A copy of the advertisement related to the Naming of the New School in Sharbot Lake was displayed.
  • October 4, 2012: LDSB news release and posted on LDSB website (home page for one week and in news section)
  • October 4, 2012:  CKWS short mention
  • October 11, 2012: Frontenac News – paid advertisement
  • October 11, 2012: Frontenac EMC – paid advertisement
  • October 11, 18 and 25, 2012:  Frontenac This Week – news brief
  • Information shared via LDSB Twitter account throughout feedback period.
  • Schools advertise via morning announcements, classroom visits, School Council & staff meetings, school websites and newsletters.
  • Naming Subcommittee calls for suggestions from students, staff and public.
  • Approximately 130 names submitted.
  • Number of suggestions involved naming after individuals: consensus among Subcommittee was name should reflect unique beauty of natural landscape.
  • Considerable discussion around school descriptor, i.e. District School, Comprehensive School, Composite School, Education Centre.
Creation of Shortlist

  • In determining a shortlist of six, Subcommittee found the most common thread among suggestions was a wish to convey beauty of natural geography; that concept was apparent in options selected for shortlist.
  • Next, Subcommittee gathered additional input on shortlist but outcome would not be determined by public input: “Selection process will not be based on a vote, the Naming Subcommittee would like to report which options drew broadest support.”
Further Public Input: Feedback on Shortlist

An advertisement related to the Naming of the New School in Sharbot Lake was displayed.

  • November 29, 2012: LDSB news release and posted on LDSB website (home page for one week and in news section)
  • November 29, 2012:  Fly-FM Radio – covered on afternoon news
  • November 29, 2012:  CKWS short mention
  • December 6, 2012: Frontenac News and Frontenac EMC – paid advertisement
  • December 13, 2012: Frontenac News & Frontenac EMC – paid advertisement
  • December 6, 2012:  Frontenac EMC – news story
  • Information shared via LDSB Twitter account throughout feedback period.
  • Schools advertise via morning announcements, classroom visits, assemblies, School Council & staff meetings, school websites and newsletters.
Creation of Recommendations

  • Subcommittee discussed their concerns relating to one of the names: Granite Ridge – former name of private (non-LDSB) youth residential facility for three years more than 30+ years ago; would there be confusion or concerns over using this name
  • Subcommittee determined its final list of recommendations to the Integration Committee.
  • Naming Subcommittee submitted four names:  Sharbot Lake District School, Sharbot Lake Education Centre, Lakeview District School, and Waterstone District School.
Submission of Recommendations

  • Integration Committee received all 130 suggestions plus list of four names recommended by Subcommittee.
  • Integration Committee discussed their concerns relating to one of the names:  Sharbot Lake – not inclusive of new school community; no longer just a high school taking students from feeder schools, but now includes communities outside Sharbot Lake; new beginning.
  • Integration Committee determined its final list of recommendations for consideration by Board of Trustees.
Submission Recommendations

  • Integration Committee reviewed concerns of putting forward Granite Ridge and Sharbot Lake, and after much discussion decides both should move ahead based on community support, along with two others.
  • Final four names were presented to Trustees for consideration:
  •         Granite Ridge
  •         Lakeview
  •         Maple Ridge
  •         Sharbot Lake
  • Integration Committee also provided two final recommendations re: school descriptors to Trustees for consideration:
  •         District School
  •         Education Centre
  • Integration Committee presented report to Trustees at February 13 Board Meeting re: naming process including rationale for each recommendation; committee did not recommend one name over another.



DELEGATION re: NAMING OF GRANITE RIDGE EDUCATION CENTRE (continued)

Elimination Voting Process

  • Trustees voted via silent ballot, elimination method, as per past procedure.
  • Sharbot Lake eliminated after first round.
  • Granite Ridge received majority of votes after second ballot.
  • Separate motion for school descriptor
  •         Education Centre
  • Motion approved to name new school Granite Ridge Education Centre.
Trustee Goodfellow said that she had heard equally from both sides of this issue.  She said that regardless of the name selected, she is comfortable and confident that each of the groups involved – the School Naming Subcommittee, the School Integration Committee, and the Board of Trustees – have all followed the process and procedures that are in place, and have acted fairly and responsibly to exercise their duties as they understood them to be.  She said that she looks forward now, to focusing on what is best for all of our students, who will greatly benefit from this wonderful new school.

Trustee Jackson asked if there has been any history of school names, where the name of the school has been followed by a locational name.  Director Hunter reported that there was no local name that she can think of at this time.  She indicated that Prince Charles Public School, located in Verona, does not mention Verona in its name.  She said that there are other circumstances where a school’s name is the same name as where the school is located, such as Tamworth Elementary School.

EXPRESSIONS OF CONDOLENCES

        Trustee Murray extended condolences to Thelma Scott, a teacher at Educational Services, on the loss of her father.

        Trustee Murray extended condolences to Cathy Lynch, Junior Clerk at KCVI, on the loss of her mother-in-law.

        Trustee Murray extended condolences to Wendy Dossett, a teacher at Rideau Public School, on the loss of her husband’s grandfather.

        Trustee Goodfellow extended condolences to Nikki Goodfellow, a teacher at North Addington Education Centre, and to her husband Josh, an educational assistant, on the loss of Nikki’s grandfather.

        Trustee Brown extended condolences to Ken Topping, a caretaker at Ernestown Secondary School, on the loss of his wife.

        Trustee Ruttan extended condolences to Anne Kenny, an educational assistant at Perth Road and Harrowsmith Public Schools, on the loss of her mother-in-law.

        Trustee Ruttan extended condolences to Amanda Freeland, a teacher at Storrington Public School, on the loss of her grandmother.

        Chair Chadwick extended condolences to Mary-Ann Smith, Senior Printer, on the loss of her brother-in-law.

EXPRESSIONS OF CONGRATULATIONS

        Trustee Murray congratulated Cathy Pirrie, a teacher at École Rideau Public School, on the birth of her grandson.

        Trustee Brown congratulated Rob Anderson, a teacher at Fairfield Elementary School, and his wife, on the birth of their son.

        Trustee French congratulated Sara Lollar, a teacher at Southview Public School, and her husband, on the birth of their son.

        Trustee Ruttan congratulated Laura Flanigan, a teacher at Storrington Public School, and her husband, on the birth of their son.

        Trustee Goodfellow congratulated Kim Fournier and Norman Guntensperger, teachers at Land O’Lakes Public School, on the birth of their twins.

BOARD MINUTES

MOVED BY Trustee Crawford, seconded by Trustee Ruttan, that the Board Meeting Minutes of February 13, 2013, as distributed, be approved.–Carried

MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the Committee of the Whole Board (Finance) Meeting minutes of February 27, 2013, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of February 20, 2013.

MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of February 20, 2013, be received.–Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the report of the Special Education Advisory Committee of February 20, 2013.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that the report of the Special Education Advisory Committee of February 20, 2013, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee French presented the report of the Property/Operations Committee of February 27, 2013.
        
MOVED BY Trustee French, seconded by Trustee Murray, that the report of the Property/Operations Committee of February 27, 2013, be adopted.

The following motion was incorporated into the Property/Operations Committee minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Building Construction Internship Program (BCIP) Project (Strategic Plan Reference:  Item 3.8

        That the Limestone District School Board enter into an agreement with Hansen (General Contractor) for the construction of a single family residence at 7th Line, North of Baseline, Wolfe Island, to be completed by June 28, 2012 by the QECVI Building Construction Program.

        The original motion was called and Carried.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee Goodfellow indicated that she had attended the OPSBA Board of Directors’ meeting at the end of February, as the Limestone District School Board’s alternate member, as Trustee French was away.

        Trustee Goodfellow reported that on the Friday evening, February 22nd, several updates from OPSBA staff were provided, and that the new Minister of Education, Liz Sandals, spoke to the Directors.  She said that Minister Sandals reported at that meeting, OSSTF had indicated that their members would return to extracurricular activities.  She said that Minister Sandals had indicated that she told the unions there would be no change to the collective agreements and that no further money would be forthcoming.  She said that Minister Sandals had indicated that a committee would be established to review the collective bargaining structure to include the province, district school boards, and unions, and that this would happen in the near future.  Trustee Goodfellow indicated that Minister Sandals spoke about repairing the relationships the province has had with unions in the last little while.

        Trustee Goodfellow indicated that on Saturday, February 23rd, she attended a session given by Michael Hines, who is representing the two boards that have a lawsuit against the Elementary Teachers’ Federation of Ontario.  She said that she did declare a conflict of interest, but was told that he was reporting on only public knowledge and what was reported in newspapers, and therefore, she was not in a conflict of interest situation.

        Trustee Goodfellow said that there was also a presentation from Marg Connor, Ministry of Education and Sean Clifford, Ministry of Children and Youth Services, with regard to “Stepping Stones”, a resource on youth development.

        Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

Parent Involvement Committee (PIC)

        Trustee Goodfellow presented the report of the Parent Involvement Committee (PIC) of February 21, 2013.  She said that Director Hunter came to the meeting to answer questions from PIC members.  She advised that Mary-Jean Short, Public Health provided an extensive overview on nutrition.  She reported that March is Nutrition Month at schools, and information can be found at www.nutritionforschools.ca.

        Trustee Goodfellow reported that Krishna Burra, Supervisor of Safe and Caring Schools and Assistant to the Director, and Karen Smith, Communications Officer, did a presentation on communication and social media.  She indicated that Mr. Burra provided an overview of the Safe Welcome Program.

        Trustee Goodfellow indicated that the next meeting of the PIC is scheduled for Thursday, April 25, 2013, and that it will be a School Council Forum, with a guest speaker presenting, but the date may change to earlier in the week depending on the speaker’s availability.

        Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

STUDENT TRUSTEE REPORT

        Student Trustee Yun reported that an Interschool Council meeting had not been held since the last Board Meeting, and therefore, there would be no report from the Interschool Council meeting.  She said that the next Interschool Council meeting will take place the Tuesday following March Break.

        Student Trustee Yun provided a report from the OSTA-AECO Conference that she and Student Trustee Milligan had recently attended, noting that the theme of the conference was “Leading Through Diversity”, which focused on public education.  She indicated that there were many guest speakers, as well as a representative from the Kids Help Phone.  She indicated that Dustin Grein, a former Trustee Founder of Mental Health, also presented at the conference.  She reported that he spoke about mental health activism and how to help our peers.  She commented on the ASIST program.

Supervising Principal McDonnell indicated that our professional services staff is trained in the ASIST model (Applied Suicide Intervention Skills Training). She said that the Ministry of Education provided recent funding to the Limestone District School Board, in the amount of $12,000, to use for further suicide prevention training.

        Student Trustee Yun commented on OSTA-AECO’s new initiatives, such as the Partnership Program.  She indicated that information about the initiatives could be found at www.osta.aeco.org.

        Student Trustee Yun indicated that there was also a tour of the Parliament Buildings, and that it was reported at the conference, that OSSTF returned to extracurricular voluntary activities.

        Student Trustee Milligan provided an overview of the Ontario Student, Parent, and Educator Survey that focused on Ontario education.  He said that the survey had 10 questions, where respondents were to indicate either a “yes” or “no”.  He reviewed results of the survey, noting that the results of the survey may be found at www.studentsurvey.ca, as well as the reports from the last three years.

        Chair Chadwick thanked the Student Trustees for their report.

ACCOUNTS

MOVED BY Trustee Ruttan, seconded by Trustee Brown, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of February 2013 (SDS disbursement Batches 30628-30740) totalling $6,000,672.44 and (SDS disbursement Batches 30604 to 30701s) totalling $10,943.57 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.Carried

Trustee Ruttan thanked Financial Services staff for the time she took to answer her questions.

INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

(b)     From Ben Milligan and Christina Yun, Student Trustees, Limestone DSB, a copy of a letter addressed to The Honourable Liz Sandals, Minister of Education, dated February 19, 2013, congratulating her on her promotion to the position of Ontario’s Minister of Education, and asking her to keep in mind the Limestone DSB’s statement of beliefs which indicates “We believe that our students are our reason for being.”, as she works towards resolving a situation where the students have not been at the forefront of union-government deliberations.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS
        
(a)     From Diane Lloyd, Chairperson, and Angela Lloyd, SEAC Chairperson, Kawartha Pine Ridge DSB, a letter to the Minister of Education, dated January 22, 2013, requesting that the Ministry of Education consider that a mandatory course focused specifically on special education issues be put in place in all faculties of education in the province of Ontario, as well as continue to ensure the integration of special education issues within each course.

(b)     From Mayor Mark Gerretsen, City of Kingston, a letter addressed to Chair Chadwick, Limestone DSB, dated February 20, 2013, indicating that he brought forward a motion to Council requesting to waive certain procedural bylaws of Council for the purpose of allowing Limestone DSB Trustees to participate in discussion when the item concerning the proposed municipal electoral boundary alternations comes before Council.
        
(c)     From John Bolognone, City Clerk, City of Kingston, a letter addressed to Chair Chadwick, Limestone DSB, dated February 22, 2013, advising that City Council passed the following motion at its meeting held on February 19, 2013:

        “That the Limestone District School Board be provided an opportunity to brief Council on the final report with respect to the Electoral District Boundary Review.”

        The City Clerk indicates that the Clerk’s Office will be in touch with Chair Chadwick with the date of the Council Meeting and requesting that at that time she confirm the name(s) of any delegates that may be attending on behalf of the Limestone DSB, in order that the City may reserve the appropriate seating.

OTHER BUSINESS

Earth Hour

        Trustee Murray advised that Earth Hour is being observed on Saturday, March 23 this year, and for Limestone District School Board students, it is being observed on Friday, March 22nd.

Naming of New Schools

        Trustee Jackson suggested that perhaps a geographic sub-name could be attached to Granite Ridge Education Centre, such as “Sharbot Lake” campus, and perhaps the Adult Education Centre at Sharbot Lake could be called “Sharbot Lake Adult Education Centre”.

        Trustee Brown indicated that Southview Public School in Napanee does not have the Town name attached to it, and that École Sir John A. Macdonald Public School in Kingston East does not have the City’s name attached to it.

        Trustee Goodfellow stated that she is hearing from more and more people indicating that they do not want the name “Granite Ridge Education Centre” changed.

        Trustee Ruttan stated that the focus right now is on the people who are unhappy with the current name.  She suggested that perhaps Administrative Procedure 552 (Naming of New Schools) could be reviewed to ensure that it is inclusive and a transparent procedure.  She said that if we are happy with the administrative procedure, then that’s fine.  She indicated that we could never satisfy everyone when we choose a name.

        Trustee Jackson stated that he is not recommending a name change, but that he would like to revisit the process for naming new schools.

        Trustee French suggested that the process not be revisited, as we have used the same process in the recent past.  She said in this particular case, there was an additional step, as the name was sent out publicly; and therefore, the committee did its due diligence to seek public input.  She said that we want all constituents to be happy, but we cannot satisfy everyone.  She said that she is uncomfortable getting into this discussion, when we did not have this discussion when the delegation was present to hear Trustee comments.  She said that when the administrative procedure came out, it highlighted that it does not allow for a majority ruling in terms of naming a school; the final decision is made by Trustees.

        Chair Chadwick indicated that she is uncomfortable with discussing this matter now, as we chose not to discuss it when the delegation was present, and therefore, we should not be discussing it now.  She said that if Trustees are interested in discussing this matter further, we would put it on a future agenda, and advertise the meeting date when the discussion will take place.

Outstanding Service Award Selection Committee

        Chair Chadwick indicated that she is looking for one more Trustee to sit on the Outstanding Service Award Selection Committee, noting that the meeting to review the list of nominations will take place on Monday, March 25, 2013, at 4:00 p.m.  Trustee Goodfellow agreed to sit on the committee.

FUTURE MEETINGS



March 19, 2013

School Enrolment/School Capacity Committee of the Whole Board

6:00 p.m.

March 20, 2013

Education/Human Resources Committee

4:30 p.m.

March 20, 2013

Special Education Advisory Committee

7:00 p.m.

March 21, 2013

School Enrolment/School Capacity Committee of the Whole Board

6:00 p.m.

March 25, 2013

School Enrolment/School Capacity Committee of the Whole Board

6:00 p.m.

March 27, 2013

Property/Operations Committee

5:30 p.m.

April 10, 2013

Board Meeting

6:00 p.m.

April 11, 2013

School Enrolment/School Capacity Committee of the Whole Board

6:00 p.m.

April 15, 2013

School Enrolment/School Capacity Committee of the Whole Board

6:00 p.m.

April 17, 2013

Education/Human Resources Committee

4:30 p.m.

April 17, 2013

Special Education Advisory Committee

7:00 p.m.

April 24, 2013

Property/Operations Committee

5:30 p.m.

May 1, 2013

Environmental Sustainability Advisory Committee

6:00 p.m.

May 2, 2013

School Enrolment/School Capacity Committee of the Whole Board

6:00 p.m.

May 15, 2013

Board Meeting

6:00 p.m.

May 21, 2013

Property/Operations Committee

5:30 p.m.

May 22, 2013

Education/Human Resources Committee

4:30 p.m.

May 23, 2013

Special Education Advisory Committee
(Hastings and Prince Edward DSB
156 Ann Street, Belleville)

7:00 p.m.

June 5, 2013

Special Education Advisory Committee

7:00 p.m.

June 19, 2013

Board Meeting

6:00 p.m.


OTHER SPECIAL MEETINGS/EVENTS



April 25, 2013

School Council Forum

7:00 p.m.

May 23, 2013

School Council Liaison (PIC) Committee

7:00 p.m.


Ontario Public School Boards Association Board of Directors and Regional Meeting Dates, and Conferences



March 21-23, 2013

OPSBA Labour Relations Symposium
(Sheraton Centre Hotel, Toronto)


April 6, 2013

OPSBA Eastern Region Meeting
(Limestone DSB Education Centre)

10:00 a.m.

April 26-27, 2013


OPSBA Board of Directors


June 6-8, 2013

OPSBA 2013 AGM & Program
(Deerhurst Resort)


July 4-6, 2013

Canadian School Boards Association 2013 Congress
(Vancouver, BC)



RECESS TO PRIVATE SESSION

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the Board recess at    8:00 p.m. for ten minutes to reconvene in Private Session at 8:10 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Brown, seconded by Trustee Ruttan, that the Board resolve itself into a Committee of the Whole Board in Private Session at 8:10 p.m.–Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

B. Milligan, Student Trustee

P. Murray

S. Ruttan

C. Yun, Student Trustee


EDUCATION/HUMAN RESOURCES COMMITTEE

        Trustee Brown presented the report of the Education/Human Resources Committee of February 20, 2013.

        MOVED BY Trustee Brown, seconded by Trustee Ruttan, that the report of the Education/Human Resources Committee of February 20, 2013, be received.–Carried


PROPERTY/OPERATIONS COMMITTEE

        Trustee French presented the report of the Property/Operations Committee of February 27, 2013.

        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of February 27, 2013, be received.–Carried

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

SAFE SCHOOLS UPDATE

Mr. Burra provided a Safe Schools update.

OPSBA UPDATE

        Trustee Goodfellow provided an OPSBA update.

DIRECTOR’S UPDATE

Student Trustees Milligan and Yun withdrew from the meeting.

Director Hunter provided a Director’s update.

LABOUR UPDATE

Trustee Goodfellow declared a conflict of interest as her son is an employee of the Limestone District School Board, and she withdrew from the meeting.

Director Hunter provided a labour update.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

MOVED BY Trustee Ruttan, seconded by Trustee French, that the meeting adjourn at 9:00 p.m.–Carried









        MOVED BY Trustee, seconded by Trustee, that the meeting adjourn at ~p.m.-Carried