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January 9, 2013 - Regular Meeting
Regular Meeting
Limestone District School Board
January 9, 2013

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, January 9, 2013, at 6:00 p.m.
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
B. Milligan (Student Trustee)
P. Murray
S. Ruttan
C. Yun (Student Trustee)
Present Staff:
Krishna Burra, Supervisor of Safe and Caring Schools, and Assistant to the Director
Jane Douglas, Communications Officer
Dave Fowler, Manager of Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer
PRESENTATIONS

        Chair Chadwick stated that tonight we have a special presentation from a distinguished Canadian – a favourite son of Kingston, and soon to be a theatre headliner and star.  She introduced Sir John A. Macdonald and welcomed him to the meeting.

       Sir John A. stated that he was glad to be back in Kingston, indicating that he learned his trade at Queen’s University.  He provided a story about one incident in his life.  He thanked the Board for supporting the Sir John A. Macdonald Bicentennial Committee.

        Chair Chadwick indicated that on Friday, January 11th, some grade 7 and 8 students will be attending a special student-only matinee of Sir John Eh? – The Musical, that the Sir John A. Macdonald Bicentennial Committee has organized for both Limestone District School Board and Algonquin and Lakeshore Catholic District School Board students.

        Chair Chadwick thanked Sir John A. Macdonald for attending the Board meeting this evening.

MENDing DVD

        Chair Chadwick stated that it was a pleasure to welcome Judy Tetlow, MEND Intervention Specialist, Youth Diversion Program, and student Hannah Ellsworth, who are here this evening to share with Trustees a new tool that is supporting the MEND approach in our schools.

The Chair commented that the MEND program or Mediating by Empowering with Nurturing Dialogue for youth draws schools together in partnership with police, community agencies and local child/youth service professionals, and provides an alternative disciplinary approach.  She said that this locally designed program by Youth Diversion offers a more holistic approach in supporting student success and enhancing school attachment for at-risk youth.

Chair Chadwick reported that recently, Youth Diversion received a grant from the Limestone Learning Foundation to produce a MENDing DVD.  She indicated that Ms. Tetlow and Hannah will share a clip from the DVD and Hannah will speak to her experiences as an actor in this project.

A clip of the MENDing DVD was shown.  Ms. Tetlow stated that she and Shawn Quigley, from Youth Diversion, learned a lot and the DVD has helped people to understand the concept of MEND.  She said that the production of this DVD was one instance where people learned from the students.  She said that it provided an opportunity for teachers to learn in working with students, and she commented on how important producing the DVD was.  Ms. Tetlow stated that a MENDing DVD is in every school in the district, and that Youth Diversion uses segments of it in their training.

Hannah stated that in September 2011 her drama teacher approached her indicating that he had received an e-mail from Ms. Tetlow and her assistant looking for people to participate in the MENDing DVD project.  She said that she agreed to get involved for the acting experience.  She commented on her experience in being part of the project.  She commented on how this project has addressed conflicts.  She said that it was an honour for her to have participated in the project.

The Chair thanked Ms. Tetlow and Hannah Ellsworth for attending the meeting this evening.

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow indicated that if there was a labour update in Private Session, she would be declaring a conflict of interest, as her son is an employee of the Limestone District School Board.

Trustee Jackson stated that he would be declaring a conflict of interest with regard to a private energy agreement recommendation in Private Session.

BOARD AGENDA

        Trustee Beavis indicated that under the Other Business section of the agenda, he would bring forward questions about the former Calvin Park building, the floors at Southview Public School, and in Private Session a question about a telephone call.

MOVED BY Trustee Jackson, seconded by Trustee Brown, that the agenda, as distributed, be adopted. Carried

CHAIR'S COMMENTS

        Chair Chadwick welcomed back to school all students and staff, including Senior Staff and her colleagues around the table.  She said that she hoped that everyone had a much-needed rest over the holidays.

        The Chair wished Sir John A. Macdonald a Happy Birthday in two days, and she thanked him for joining us tonight.  She said that she knows that a number of Trustees will be celebrating at the Sir John Eh? - The Musical at the Grand Theatre on Thursday evening and she said that she is sure that it will be entertaining and educational.

        Chair Chadwick reported that there is new information concerning the Kingston North Elementary Schools’ Accommodation that was released on Monday by the Ministry of Education through an announcement by our local MPP, Minister John Gerretsen.  She stated that the Ontario Government and the Ministry of Education have made available $9 million in capital funding to the Limestone District School Board for a new elementary school to accommodate students served by schools in the Kingston North Program and Accommodation Review area.

        The Chair indicated that this available funding supports both a key recommendation in the Kingston North Program and Accommodation Review Committee Report and the preferred option of the Senior Staff Report, both of which call for the consolidation and relocation of students from First Avenue and Frontenac Public Schools in a new elementary school on a site to be determined.  She said that when Trustees begin their deliberations on program and accommodation issues in Kingston North, they will be able to do so with the knowledge that funding for a new elementary school is available.

        The Chair said that the Limestone District School Board is grateful for the Ontario Government’s continued commitment to supporting student achievement and well-being through this significant investment in education in the Limestone District School Board.

        Chair Chadwick commented that the students of Limestone are a caring group as evidenced, for example, recently by Grade 6 students at Centennial Public School who raised money, over $2,100.00, to support local families at their school.  She said that this is but one example of the giving nature of Limestone students, particularly at the holiday season.

        Chair Chadwick commented that for those who are interested, they can follow a blog by a group of students, from the Making A Difference Focus program at Bayridge Secondary School, who are travelling to India.  She advised that the students will visit school and development projects in a number of villages, while learning curriculum from the Environment and Resource Management and Canadian and World Issues courses.  She commented that this is truly hands-on education and an experience the students will never forget.

        The Chair thanked everyone for their patience and support as we all work through the current labour situation.  She said that we will continue to communicate with all stakeholders as promptly as possible as information is received.  She commented that she knows that we all agree that it is important that we all remain focused on students and keep them at the centre of all decision-making.

DIRECTOR'S UPDATE

        The Director stated that as we begin 2013, she would like to take this opportunity to thank Trustees, staff, parents, and community members for their continued dedication to supporting student success and well-being.  She said that it is a unique and complex time in public education and she is fully committed to working together with all stakeholders over the upcoming months to ensure that Limestone students are well-served by our high quality public education system, now and in the future.

        The Director remarked that as Trustees are likely aware, Education Minister Broten and the Government of Ontario have mandated the implementation of new contracts for all teachers and support staff under Bill 115, The Putting Students First Act.  She said that all new contracts are to be retroactive to September 1, 2012, and will expire on August 31, 2014.

        Director Hunter stated that the new contracts for elementary and secondary teachers are effective immediately. She reported that the imposition of these contracts was intended to ensure that staff’s performance of their required duties, including classroom instruction and supervision, would not be interrupted by strike action.  She advised that, however, we have been informed today that the Elementary Teachers’ Federation of Ontario (ETFO) has announced their intent to conduct a full-day walkout on Friday, January 11, 2013, across all English public boards in the
province, including Limestone.  She reported that this affects all ETFO locals in the province and all elementary schools.  She said that consequently, in order to protect the safety of students, our elementary schools will be closed to elementary students this Friday.  She indicated that a letter was sent home to all elementary families this afternoon, and further communication will occur tomorrow.

        Director Hunter advised that we expect teachers to be back in the classroom Monday morning. She said that, however, as Trustees are fully aware, staff participation in extracurricular activities, such as athletics and clubs, remains voluntary.  She stated that we recognize that extracurricular programs are an important part of the overall school experience for our students, and we appreciate everyone’s continued patience on this matter, until we receive formal clarification of the unions’ intent in this area.

        The Director commented that the days and weeks ahead will hopefully bring greater clarity. She said that throughout this process, the Board’s commitment has been to communicate as openly and promptly as possible with students, parents, staff and the greater community, through Board and school websites, messages home, and automated telephone messages. She said that we will continue that commitment. She said that the Board will not compromise student safety or security, and student achievement and well-being remain our top priority.

        Director Hunter remarked that despite the many complexities that await us all in 2013, she is optimistic about the new year and looks forward to working with all of our stakeholders to provide the best education possible to every student we serve.

        Director Hunter reminded Trustees that the QECVI Creative Arts Focus program is hosting Visual Paradise, a gallery exhibit of Fine Art and Design, at 275 Princess Street, Kingston, from Monday, January 14 to January 21, 2013.       

Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES

        Trustee Crawford extended condolences to Kathy Robinson, an educational assistant at Storrington Public School, on the loss of her father-in-law.

EXPRESSIONS OF CONDOLENCES (continued)

        Chair Crawford extended condolences to the family of the late Gary White, a retired Principal, on the loss of Gary.

        Trustee Beavis extended condolences to Joan MacGregor, Elementary School Office Coordinator at Cataraqui Woods Elementary School, on the loss of her mother.

        Trustee Beavis extended condolences to Tiffany Robinson, a teacher at Welborne Avenue Public School, on the loss of her grandfather.

        Trustee French extended condolences to Joanne Fenwick, a recently retired teacher, Napanee District Secondary School, on the loss of her husband, John Fenwick.  She also extended condolences to Paul Roantree, Assistant Vice-Principal at Napanee District Secondary School, Stephen Roantree, teacher at Ernestown Secondary School, and Kelly Roantree, Assistant Vice-Principal at Sydenham High School, on the loss of their brother-in-law, and to Shannon Roantree, a teacher at Napanee District Secondary School, on the loss of her uncle.

        Trustee Ruttan extended condolences to Meghan Squarebriggs, a teacher at both Prince Charles Public School and Loughborough Public School, on the loss of her grandfather.

        Trustee Ruttan extended condolences to Sheila Vogelzang, a teacher at Harrowsmith Public School, on the loss of her stepfather.

        Trustee Ruttan extended condolences to the family of the late Kiven Davies, a retired teacher from Sydenham High School, on the loss of Kiven.

        Trustee Goodfellow extended condolences to Kevin Walker, an occasional teacher, and to Krista Walker, a teacher at North Addington Education Centre, on the loss of Kevin’s father.

        Trustee Goodfellow extended condolences to Kathy Bateman, a teacher at Land O’Lakes Public School, on the loss of her mother.

        Trustee Murray extended condolences to the family of the late Kenneth James Smith, a retired teacher from KCVI, on the loss of Kenneth.

        Trustee Murray extended condolences to Mary Platt, a teacher at Rideau Public School, on the loss of her sister-in-law.

        Chair Chadwick extended condolences to Nancy Oomen, an educational assistant at Frontenac Public School, on the loss of her father.

        Chair Chadwick extended condolences to Nancy Walters, Elementary School Office Coordinator at Rideau Heights Public School, on the loss of her father.

        Chair Chadwick extended condolences to Jim Horan, a retired Principal, on the loss of his mother.

        Chair Chadwick extended condolences to Wynando Moore, Executive Assistant in the Director’s Office, on the loss of her aunt.

        Chair Chadwick extended condolences to Bill Madden, Human Resources Department, and to his wife, Allison, a teacher at The Prince Charles School, and to Peter Madden Facility Services, on the loss of Bill and Peter’s stepfather.

EXPRESSIONS OF CONGRATULATIONS

        Trustee Crawford congratulated Kate Marlow, a teacher at École Sir John A. Macdonald Public School, and her husband, on the birth of their son.

        Trustee Crawford congratulated Amy Cadue, an educational assistant at W.J. Holsgrove Public School, and Ken Roberts, an educational assistant at Lancaster Drive Public School, on the birth of their son.

        Trustee French congratulated Steve Dobiech, a teacher at The Prince Charles School, and his wife, on the birth of their daughter.

        Chair Chadwick congratulated Sarah Carter, a teacher at Lord Strathcona Public School, and her husband, on the birth of their daughter.

BOARD MINUTES

MOVED BY Trustee Murray, seconded by Trustee Beavis, that the Board Meeting Minutes of November 14, 2012, as distributed, be approved.Carried

MOVED BY Trustee Jackson, seconded by Trustee Ruttan, that the Committee of the Whole Board (Caucus) Meeting Minutes of November 26, 2012, as distributed, be approved.—Carried

MOVED BY Trustee Goodfellow, seconded by Trustee Murray, that the Initial Meeting Minutes of December 3, 2012, as distributed, be approved.—Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of November 21, 2012.

MOVED BY Trustee Brown, seconded by Trustee Jackson, that the report of the Education/Human Resources Committee of November 21, 2012, be received. Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the reports of the Special Education Advisory Committee of November 21 and December 12, 2012.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that the reports of the Special Education Advisory Committee of November 21 and December 21, 2012, be received.Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee Jackson presented the report of the Property/Operations Committee of November 28, 2012.
        
MOVED BY Trustee Jackson, seconded by Trustee Ruttan, that the report of the Property/Operations Committee of November 28, 2012, be adopted.

The following motion was incorporated into the Property/Operations Committee minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

10-Year Forecast for Capital Projects (Strategic Plan Reference: Item 3.5.1)

        That the Board approve the 10-year planning list of capital renewal projects for the period September 2012 to August 2022.

        The original motion was called and Carried.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee French stated the location of the OPSBA Annual General Meeting in June has been changed to Deerhurst Resort (from Niagara Falls) because the Canadian School Boards’ Association (CSBA) has asked OPSBA to host them in Ontario in 2014, and that meeting will be held at Niagara Falls in July of 2014.

        Trustee French advised that the OPSBA Executive Committee discussed the OSTA-AECO “Stick It” campaign.  She said that OPSBA supports OSTA-AECO, and supports their autonomy, and therefore, no action on this matter was taken.

        Trustee French advised that OPSBA hired T.J. Goertz, as its Web Communications and Policy Officer.  She said that he will be working with the Media Strategy Team.  She stated that he will be presenting at the Public Education Symposium in January on social media strategies.

        Trustee French reported that the OPSBA Board of Directors, under legal matters, had a discussion around OPSBA seeking intervener status related to Bill 115 litigation, and that they approved $70,000 for OPSBA to participate.  She said that a court decision around program discontinuation in the province was shared.  She said that there was a lack of due diligence around a program closure regarding what the alternatives are for students affected in that situation.

        Trustee French advised that a media relations discussion around what has been happening was held.  She said that a “contagion” issue, especially around the effects of the Amanda Todd video, was discussed.  She said that since that video was shared, there have been 20 suicide attempts in high schools.

        Trustee French reported that there was lots of discussion around the GSN submissions in February.  She said that some of the big ticket items include the need for a funding review, labour relations, First Nations, technology support, capital issues (particularly Full-Day Kindergarten), Early Childhood Educator wage disparity, EPO commitments, cafeterias and revenue loss.

        Trustee French advised that a letter was shared with questions for the Liberal candidates.  She said of the seven, three are former Education Ministers, and two have no current riding, so if they were elected, they would be leader but not Premier.  

        Trustee French reported that with regard to Municipal Conflict of Interest, the Ministry is looking at a review of that legislation and sanctions.  She said that OPSBA has been asked to participate in the review.

        Trustee French said that Premier McGuinty has asked Michael Fullen to lead a discussion paper on “higher level thinking”, which is in line with an original election commitment.

Trustee French reported that with regard to Full-Day Kindergarten there are major space issues in year 5 sites.  She said that Jim Grieve will be attending the Public Education Symposium, and that there was discussion around oversubscription included in the GSN submissions.

        Trustee French advised that there was discussion around student achievement and well-being, and the difference in achievement between applied and academic, and children in care (44% graduation rates for children in care versus 82% for children not in care).

        Trustee French reported that the OPSBA Public Education Forum is being held January 31, 2013 to February 2, 2013, at the Sheraton Centre, Toronto.  She commented on the challenge of getting student entertainment for PES, due to the political environment at this time.

        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the above-noted information, be received.--Carried

SHARBOT LAKE INTEGRATION COMMITTEE UPDATE

        Trustee Goodfellow reported that at the last meeting, a Naming Committee update was provided.  She indicated that there have been many suggestions put forward. She advised that a school construction progress power point presentation was also provided at that meeting. She commented on the White Roof green initiative being undertaken at the new school. She indicated that Heather Highet has been chosen as the Principal for the new school.

        Trustee Goodfellow advised that the next Sharbot Lake Integration Committee meeting is being held on January 28, 2013, with the main item being recommendations of names for the new school.

Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD
        
        Trustee French presented the report of the School Enrolment/School Capacity Committee of the Whole Board of November 22, 2012.

        MOVED BY Trustee French, seconded by Trustee Ruttan, that the report of the School Enrolment/School Capacity Committee of the Whole Board of November 22, 2012, be adopted.

The following motions were incorporated into the School Enrolment/School Capacity Committee of the Whole Board minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Senior Staff Repot Regarding School Accommodation for the Kingston North

        That the Kingston North Senior Staff report be received.

Senior Staff Report Regarding School Accommodation for the Central Kingston Intermediate and Secondary Schools

        That the Central Kingston Intermediate and Secondary Schools Senior Staff Report be received.

The original motion was called and Carried.

        Trustee French presented the report of the School Enrolment/School Capacity Committee of the Whole Board of December 11, 2012.

        MOVED BY Trustee French, seconded by Trustee Ruttan, that the report of the School Enrolment/School Capacity Committee of the Whole Board of December 11, 2012, be received.—Carried

STUDENT TRUSTEE REPORT

        Student Trustee Yun wished everyone a Happy New Year, stating that both she and Student Trustee Milligan hope that everyone had a safe and relaxing holiday.  She reported that students returned to school on Monday, January 7th, and that secondary students are wrapping up semester one. She said that secondary students are preparing for examinations.

        Student Trustee Yun stated that the January Interschool Council meeting has been cancelled. She said that the Interschool Council made a significant donation to the Children’s Aid Society in December.

        Student Trustee Milligan stated that as students approach exam time and final evaluations are all starting to add up, Student Trustee Yun and he are very happy to announce that at the last Interschool Council Meeting on Tuesday, December 11, 2012, an Interschool Executive Secretary was elected to assist Student Trustee Yun and himself in their efforts to communicate, create agenda and take the minutes for their Interschool Council meetings.  He reported that the newly selected secretary is Alex Green, Co-President of Sydenham High School, indicating that Alex has already done wonders in alleviating Student Trustee Yun and his own stress levels.  He advised that at the last Interschool Council meeting, they discussed the extensive December fundraising plans and how to accomplish this in the challenging times all secondary and elementary schools are facing presently.  He stated that although the lack of assistance was sure to be a challenge, the great student leaders, that Student Trustee Yun and he get to work alongside throughout Limestone, did rise to the occasion and were met with enthusiastic support in reaching individual fundraising goals.

        Student Trustee Milligan commented that he is encouraged by the present status in most schools, and hopes that when educators and support staff are making the difficult decisions which undoubtedly lie ahead, the best interest of all Ontario students is kept at the forefront of their deliberations.  He remarked that the continued dedication of all educators and support staff in Limestone has and will continue to support a safe and encouraging atmosphere for students to attain the best level of education possible.
        Chair Chadwick thanked the Student Trustees for their report.

ACCOUNTS

MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of November 2012 (SDS disbursement Batches 30146-30304) totalling $6,723,907.58 and (SDS disbursement Batches 30151-30273) totalling $30,559.51US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.Carried

MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of December 2012 (SDS disbursement Batches 30332-30442) totalling $12,133,051.15 and (SDS disbursement Batches 30347-30437) totalling $40,239.54 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.Carried

Trustee Brown thanked Financial Services staff for the time she took to answer her questions.

CITY OF KINGSTON ELECTORAL BOUNDARY CHANGES

        Manager Toms reviewed the City of Kingston Electoral Boundary Changes administrative report.  He said that the appendices include the maps of what the proposed boundary changes would look like, and that they have been superimposed on the Board’s school catchment boundaries.  He stated that the population figures for each of the areas are also included in the appendices.  He reported that the tables show a breakdown for each of the three proposals, as to what the districts could potentially be for Trustees and what the potential population distribution would be for each of the Trustees in their areas.  He said that we have five Trustees representing the 12 City of Kingston electoral districts.

        In response to a question from Trustee Ruttan, Manager Toms said that Option 1 is the preferred option.  He indicated that it is also the City of Kingston’s preferred option, when it was presented to its Council.  He said that this option would have a minimal impact on the schools that Trustees currently represent.  He said that the one big change in Option 1 is that Trustee Crawford would not be the Trustee representative for Holsgrove Public School.

        In response to a question from Trustee French, Director Hunter stated that it is her understanding that the City will hold some public consultation meetings over the next two months.  She said that there is nothing to prevent Trustees from sending this report or letters of recommendation to the City.

        Following discussion, Trustees indicated that there would like to submit a response to the City.  A discussion on this matter is to take place at the January 21, 2013 Committee of the Whole Board (Policy) meeting.  Trustees are to give this matter due consideration, so that they are prepared to have a discussion about it, so that staff can then present the Trustees’ preferences to the City.

INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From David J. Penney, Chair, Keewatin Patricia District School Board, a copy of a letter to The Honourable Laurel Broten, Minister of Education, dated November 13, 2012, regarding Ontario Regulation 274/12, Hiring Practices.

(b)     From David K. Thomas, Director of Education, and Chair Greg Pietersma, Chair, Upper Canada District School Board, a copy of a letter to The Honourable Laurel Broten, Minister of Education, dated November 28, 2012, regarding Ontario Regulation 274/12, Hiring Practices.

(c)    From The Honourable Laurel Broten, Minister of Education, a copy of a letter dated December 10, 2012, to School Board Chairs, indicating that the Ministry has made a decision to meet the savings target associated with board amalgamations through other means.  In the letter, Minister Broten states that the expectations of the education sector in helping to meet the Ministry’s budget target remain unchanged, and she encourages boards to make progress on the commitment they have expressed in the past several months to find opportunities for more innovative partnerships and greater efficiencies.

(d)     From Jennifer McKenzie, Chair, and Jennifer Adams, Director of Education, Ottawa-Carleton District School Board, a copy of a letter to The Honourable Laurel Broten, Minister of Education, dated December 5, 2012, regarding Ontario Regulation 274/12, Hiring Practices.

(e)     From Bluewater District School Board, a copy of a letter dated December 21, 2012, to The Honourable Laurel Broten, Minister of Education, regarding Ontario Regulation 274/12, Hiring Practices.

(f)     From St. Clair Catholic District School Board, a copy of the letter dated December 4, 2012, addressed to The Honourable Laurel Broten, Minister of Education, requesting that the Ministry of Education continue to recognize the importance of professional development in the area of Special Education for all teachers because of the increased complexity of exceptional needs students.  They urge the Ministry of Education to put into action the necessary changes to ensure that a comprehensive Special Education preparatory course be a mandatory part of the pre-service programs for all Teacher Colleges in Ontario.

OTHER BUSINESS

Former Calvin Park Building

        Trustee Beavis asked if it would be a lot of work to bring the former Calvin Park building up to building code standards.  Superintendent Richard stated that to reinstitute the former Calvin Park building as a school would not require a lot of effort to get it ready for students.

        Trustee Jackson stated that it might be good to clarify the renewal costs and readiness costs with regard to the former Calvin Park building.

Southview Public School, Napanee

        Trustee Beavis commented on the poor condition of a floor at Southview Public School, and asked if it would be fixed.  Manager Fowler stated that there are some deficiencies in the Southview Public School building, and he is following up with regard to the status of the completion of those with the contractor.  He said that the issues are being addressed, and they will be corrected.

        Trustee Beavis commented on the crack in the lobby at Southview Public School.  Manager Fowler said that it would be corrected, as part of the items on the deficiency list.

FUTURE MEETINGS



January 15, 2013

School Enrolment/School Capacity Committee of
the Whole Board Public meeting
(Kingston Central)
(LCVI, 153 VanOrder Drive, Kingston)

6:30 p.m.

January 16, 2013

Education/Human Resources Committee

4:30 p.m.

January 16, 2013

Special Education Advisory Committee

7:00 p.m.

January 21, 2013

Committee of the Whole Board (Policy) Meeting

6:30 p.m.

January 29, 2013

Property/Operations Committee

5:30 p.m.

February 6, 2013

Environmental Sustainability Advisory Committee

6:00 p.m.

February 13, 2013

Board Meeting

6:00 p.m.

February 20, 2013

Education/Human Resources Committee

4:30 p.m.

February 20, 2013

Special Education Advisory Committee

7:00 p.m.

February 27, 2013

Property/Operations Committee

5:30 p.m.

March 6, 2013

Board Meeting

6:00 p.m.

March 20, 2013

Education/Human Resources Committee

4:30 p.m.

March 20, 2013

Special Education Advisory Committee

7:00 p.m.

March 27, 2013

Property/Operations Committee

5:30 p.m.

April 10, 2013

Board Meeting

6:00 p.m.

April 17, 2013

Education/Human Resources Committee

4:30 p.m.

April 17, 2013

Special Education Advisory Committee

7:00 p.m.

April 24, 2013

Property/Operations Committee

5:30 p.m.

May 1, 2013

Environmental Sustainability Advisory Committee

6:00 p.m.

May 15, 2013

Board Meeting

6:00 p.m.

May 21, 2013

Property/Operations Committee

5:30 p.m.

May 22, 2013

Education/Human Resources Committee

4:30 p.m.

May 22, 2013

Special Education Advisory Committee

7:00 p.m.

June 5, 2013

Special Education Advisory Committee

7:00 p.m.

June 19, 2013

Board Meeting

6:00 p.m.


OTHER SPECIAL MEETINGS/EVENTS



February 21, 2013

School Council Liaison (PIC) Committee

7:00 p.m.

April 25, 2013

School Council Forum

7:00 p.m.

May 23, 2013

School Council Liaison (PIC) Committee

7:00 p.m.


Ontario Public School Boards Association Board of Directors and Regional Meeting Dates, and Conferences



January 31 –
February 2, 2013

Public Education Symposium
(Sheraton Centre Hotel, Toronto)


February 22-23, 2013

OPSBA Board of Directors


March 21-23, 2013

OPSBA Labour Relations Symposium
(Sheraton Centre Hotel, Toronto)


April 26-27, 2013


OPSBA Board of Directors


June 6-8, 2013

OPSBA 2013 AGM & Program
(Deerhurst Resort)


July 4-6, 2013

Canadian School Boards Association 2013 Congress
(Vancouver, BC)



RECESS TO PRIVATE SESSION

MOVED BY Trustee Murray, seconded by Trustee Jackson, that the Board recess at    7:10 p.m. for five minutes to reconvene in Private Session at 7:15 p.m.Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee French, seconded by Trustee Brown, that the Board resolve itself into a Committee of the Whole Board in Private Session at 7:15 p.m. Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

G. Beavis

H. Brown

E. Crawford

L. French

A. Goodfellow

D. Jackson

B. Milligan, Student Trustee

P. Murray

S. Ruttan

C. Yun, Student Trustee



PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of    November 28, 2012.

        MOVED BY Trustee Jackson, seconded by Trustee Ruttan, that the report of the Property/Operations Committee of November 28, 2012, be received.—Carried

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

Secondary Vice-Principal Appointment

        The following Secondary Vice-Principal appointment will be made effective February 1, 2013:


Name
Current Position
New Position
Sheri Jones
Vice-Principal at Bayridge SS
(currently on leave)
Acting Vice-Principal at QECVI

Secondary Assistant Vice-Principal Appointment

        The following Assistant Secondary Vice-Principal appointment will be made effective February 1, 2013:


Name
Current Position
New Position
Lonny Gibson
Acting Vice-Principal at QECVI
Assistant Vice-Principal at KCVI

SAFE SCHOOLS UPDATE

Mr. Burra provided a Safe Schools Update.

PROPERTY UPDATE

        Trustee Jackson declared a possible conflict of interest with regard to a private energy agreement recommendation matter in Private Session, and he withdrew from the meeting. Trustee Jackson did not participate in the discussion or vote in public or private session and was not present during the discussion or vote on the matter in private session.

        Superintendent Richard reviewed an administrative report regarding a Proposed Rooftop Solar Leasing Opportunity.

        MOVED BY Trustee Goodfellow, seconded by Trustee Ruttan:

1.      That the Board give approval for Board staff to engage in discussions/negotiations with Queen Street Solar Co-operative for the potential leasing of up to10 rooftops to install solar photovoltaic (PV) panel systems.

2.      That the Board approve Queen Street Solar Co-operative (in partnership with Limestone DSB) making application for site specific project approvals to the provincial government, through the Ontario Power Authority, under the Feed-In Tariff 2.0 Program.

3.      That the Board approve the potential solar PV project(s) in accordance with section 3.4.0 of Administrative Procedures 515 (Purchasing Procedures).

4.      That if similar projects come forward, the Board would refer to its timelines in Administrative Procedure 515 (Purchasing Procedures).
                                                                                        --Carried

        Trustee Jackson returned to the meeting.

OTHER BUSINESS

        Trustee Beavis brought forward information concerning a telephone call he had received.

LABOUR UPDATE

Trustee Goodfellow declared a conflict of interest as her son is an employee of the Limestone District School Board, and she withdrew from the meeting.

Student Trustees Milligan and Yun withdrew from the meeting.

Superintendent Labrie reviewed the contents of a letter from The Honourable Laurel Broten, Minister of Education, dated January 3, 2013, addressed to the Chair and Director, as well as to Ken Coran, President, OSSTF, and Dale Leckie, Association General Secretary, OSSTF, outlining information about Memoranda of Understanding and Regulations, Ratified Agreements, and Imposed Agreements.

Superintendent Labrie reported that the Board received information this afternoon, that ETFO will be holding a day of protest on January 11th.  He said that the Board is putting in place a contingency plan to ensure student safety that day, if there is a day of protest.  He said that we plan on closing schools to students, and that buses to public elementary schools will not be running that day.  He said that he will keep Trustees informed as to events as they unfold.

Director Hunter stated that communication will also be sent home to parents.

Trustee French withdrew from the meeting due to a perceived conflict of interest.

Superintendent Labrie reviewed information contained in a memorandum from the Minister of Education, dated January 3, 2013, regarding technical clarifications to the memoranda of understanding.


TERMS AND CONDITIONS MEMORANDUM OF SETTLEMENT – ASSOCIATION OF NON-UNION EMPLOYEES

MOVED BY Trustee Ruttan, seconded by Trustee Jackson, that the Board approve the Terms and Conditions Memorandum of Settlement between the Limestone District School Board and the Association of Non-Union Employees, in accordance with our governance model.

Following discussion, the following motion was brought forward:

MOVED BY Trustee Brown, seconded by Trustee Beavis, that the above-noted motion of Trustee Ruttan and Trustee Jackson be amended to delete the words “in accordance with our governance model”.—Carried

MOVED BY Trustee Brown, seconded by Trustee Beavis, that the Board approve the Terms and Conditions Memorandum of Settlement between the Limestone District School Board and the Association of Non-Union Employees.—Carried

Trustee Ruttan indicated that she believed reference to the Board’s governance model should be indicated when this motion is approved.

TERMS AND CONDITIONS MEMORANDUM OF SETTLEMENT – PRINCIPALS AND VICE-PRINCIPALS

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Board approve the Terms and Conditions Memorandum of Settlement between the Limestone District School Board and the Principals and Vice-Principals.—Carried

Trustee Ruttan indicated that she believed reference to the Board’s governance model should be indicated when this motion is approved.

MEMORANDUM OF SETTLEMENT – CUPE LOCAL 1480

MOVED BY Trustee Crawford, seconded by Trustee Jackson, that the Board approve the Memorandum of Settlement between the Limestone District School Board and CUPE Local 1480.—Carried

Trustee Ruttan indicated that she believed reference to the Board’s governance model should be indicated when this motion is approved.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.Carried

ADJOURNMENT

MOVED BY Trustee Beavis, seconded by Trustee Crawford, that the meeting adjourn at 9:45~p.m.-Carried