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November 26, 2012 - Committee of the Whole Board (Caucus) Meeting
Committee of the Whole Board (Caucus) Meeting
Limestone District School Board
November 26, 2012

A Committee of the Whole Board (Caucus) Meeting of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Monday, November 26, 2012, at 6:00 p.m.                                        
Present Trustees:
George Beavis
Helen Brown
Helen Chadwick
Elaine Crawford
Laurie French
Ann Goodfellow
David Jackson
Ben Milligan, Student Trustee
Paula Murray
Suzanne Ruttan
Present Staff:
Jane Douglas, Communications Officer
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Roger Richard, Superintendent of Business
In accordance with Policy 9 (Board Operations), Director Hunter called the meeting to order.

CONFLICT OF INTEREST

No Trustee declared a conflict of interest.

APPROVAL OF AGENDA

The Director asked if there were any items to be added to the agenda.  Hearing none, she asked for a motion to approve the agenda as distributed.

MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the agenda, as distributed, be approved.Carried

ELECTION OF CHAIR OF THE BOARD FOR THE SESSION DECEMBER 1, 2012 TO November 30, 2013

Director Hunter called for nominations for Chair of the Board.

MOVED BY Trustee Brown, seconded by Trustee Beavis, that Trustee Chadwick be appointed Chair of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

The Director asked Trustee Chadwick if she would accept the nomination. Trustee Chadwick indicated that she would.

Director Hunter called for further nominations three times.

MOVED BY Trustee French, seconded by Trustee Goodfellow, that nominations be closed.Carried

Director Hunter congratulated Trustee Chadwick on being acclaimed Chair of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

Trustee Chadwick assumed the Chair.

ELECTION OF VICE-CHAIR OF THE BOARD FOR THE SESSION DECEMBER 1, 2012 TO November 30, 2013

MOVED BY Trustee Jackson, seconded by Trustee Ruttan, that Trustee French be appointed Vice-Chair of the Limestone District Board for the session December 1, 2012 to November 30, 2013.

Chair Chadwick asked Trustee French if she would accept the nomination.  Trustee French indicated that she would.

The Chair called for further nominations three times.

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that nominations be closed.Carried

Chair Chadwick congratulated Trustee French on being acclaimed Vice-Chair of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

The Board recessed for 5 minutes to allow Trustees to select their committee choices.

The Board reconvened the meeting.

CHOICE OF COMMITTEE RESPONSIBILITIES

(a)     Audit Committee

(1)     L. French (Chair)       
(2)     H. Chadwick
(3)     D. Jackson

The Chair advised that in accordance with Section 5.4.2 (Membership) of Policy 10 (Committees of the Board), the term of office for a Trustee member shall be for four years.  Therefore, the term for the Trustees of the Audit Committee ends November 30, 2014.

(b)     Education/Human Resources Committee

  • 1)      H. Brown (Chair)
  • 2)      G. Beavis
  • 3)      H. Chadwick (Ex-Officio)
  • 4)      A. Goodfellow
  • 5)      D. Jackson
  • 6)      P. Murray
  • 7)      S. Ruttan
(c)     Property/Operations Committee

(1)     D. Jackson (Chair)
(2)     G. Beavis
(3)     H. Brown
(4)     H. Chadwick (Ex-Officio)
(5)     E. Crawford
(6)     L. French
(7)     A. Goodfellow
(8)     S. Ruttan

(d)     Special Education Advisory Committee

  • 1)      P. Murray, Co-Chair
  • 2)      E. Crawford
  • 3)      S. Ruttan (Alternate)

(e)    Environmental Sustainability Advisory Committee

(1)     P. Murray, Co-Chair
(2)     D. Jackson

MOVED BY Trustee Jackson, seconded by Trustee Murray, that the Choice of Committee Responsibilities, as listed above, for the session December 1, 2012 to November 30, 2013, be approved.Carried

COMMITTEE CHAIRS

Education/Human Resources Committee

MOVED BY Trustee Murray, seconded by Trustee Goodfellow, that Trustee Brown be appointed Chair of the Education/Human Resources Committee for the session December 1, 2012 to November 30, 2013.

Chair Chadwick asked Trustee Brown if she would accept the nomination.  Trustee Brown indicated that she would.

Chair Chadwick called for further nominations three times.

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that nominations be closed.Carried

MOVED BY Trustee Murray, seconded by Trustee Goodfellow, that Trustee Brown be appointed Chair of the Education/Human Resources Committee by acclamation for the session December 1, 2012 to November 30, 2013.Carried

Chair Chadwick congratulated Trustee Brown on being acclaimed Chair of the Education/Human Resources Committee of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

Property/Operations Committee

MOVED BY Trustee French, seconded by Trustee Beavis, that Trustee Jackson be appointed Chair of the Property/Operations Committee for the session December 1, 2012 to November 30, 2013.

The Chair asked Trustee Jackson if he would accept the nomination.  Trustee Jackson indicated that he would.

Chair Chadwick called for further nominations three times.

MOVED BY Trustee Crawford, seconded by Trustee Brown, that nominations be closed.Carried

MOVED BY Trustee French, seconded by Trustee Beavis, that Trustee Jackson be appointed Chair of the Property/Operations Committee by acclamation for the session December~1, 2012 to November 30, 2013.Carried

The Chair congratulated Trustee Jackson on being acclaimed Chair of the Property/Operations Committee of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

Special Education Advisory Committee

MOVED BY Trustee Crawford, seconded by Trustee Brown, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Special Education Advisory Committee of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

Chair Chadwick asked Trustee Murray if she would accept the nomination.  Trustee Murray indicated that she would.

The Chair called for further nominations three times.

MOVED BY Trustee Jackson, seconded by Trustee Ruttan, that nominations be closed.Carried

MOVED BY Trustee Crawford, seconded by Trustee Brown, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Special Education Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2012 to November 30, 2013.Carried

Chair Chadwick congratulated Trustee Murray on being appointed as the Limestone District School Boards representative to the position of Co-Chair of the Special Education Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2012 to November 30, 2013.

Audit Committee

Trustee French will remain in the position of Chair of the Audit Committee, until the first meeting of the new fiscal year, in accordance with Policy 10 (Committees of the Board).

Environmental Sustainability Advisory Committee

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone District School Board for the session December 1, 2012 to November 30, 2013.

The Chair asked Trustee Murray if she would accept the nomination.  Trustee Murray indicated that she would.

The Chair called for further nominations three times.

MOVED BY Trustee French, seconded by Trustee Jackson, that nominations be closed.Carried

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that Trustee Murray be appointed as the Limestone District School Boards representative to the position of Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2012 to November 30, 2013.Carried

Chair Chadwick congratulated Trustee Murray on being appointed as Co-Chair of the Environmental Sustainability Advisory Committee of the Limestone District School Board by acclamation for the session December 1, 2012 to November 30, 2013.

DISTRIBUTION OF RESPONSIBILITIES ON SPECIAL COMMITTEES

(a)     Supervised Alternative Learning
1.      E. Crawford     
2.      P. Murray (Alternate)

MOVED BY Trustee Murray, seconded by Trustee Jackson, that Trustee Crawford be appointed as the Limestone District School Boards representative to sit on the Supervised Alternative Learning Committee for the session December 1, 2012 to November 30, 2013.

The Chair asked Trustee Crawford if she would accept the nomination.  Trustee Crawford indicated that she would.

Chair Chadwick called for further nominations three times.

MOVED BY Trustee Goodfellow, seconded by Trustee Ruttan, that nominations be closed.Carried

MOVED BY Trustee Murray, seconded by Trustee Jackson, that Trustee Crawford be appointed as the Limestone District School Boards representative to sit on the Supervised Alternative Learning Committee by acclamation for the session December 1, 2012 to    November 30, 2013.-Carried

The Chair congratulated Trustee Crawford on being appointed to sit on the Supervised Alternative Learning  Committee by acclamation for the session December 1, 2012 to   November 30, 2013.

Trustee Murray volunteered to be the alternate Trustee member of the Supervised Alternative Learning Committee.  Chair Chadwick thanked her for doing so.

(b)    Joint Occupational Health and Safety Committee
1.      S. Ruttan       

MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that Trustee Ruttan be appointed as the Trustee representative to sit on the Joint Occupational Health and Safety Committee for the session December 1, 2012 to November 30, 2013.

Chair  Chadwick asked Trustee Ruttan if she would accept the nomination.  Trustee Ruttan indicated that she would.

The Chair called for further nominations three times.

MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that nominations be closed.Carried


Chair Chadwick congratulated Trustee Ruttan on being appointed as the Trustee representative to sit on the Joint Occupational Health and Safety Committee by acclamation for the session December 1, 2012 to November 30, 2013.

(c)     Frontenac County Child Care Board

E. Crawford
P. Murray

Chair Chadwick advised that in accordance with Section 4.02 of the Frontenac County Child Care Centre By-law, Elected directors, subject to the provisions of section 4.03, shall be elected in the manner set out in Article 6.00, each of whom, subject to the provisions of the Letters patent shall hold office until the fourth annual meeting after election to office and until his or her successor has been elected and qualified.  She said that this position is assigned for four years, and therefore, Trustees Crawford and Murray will sit on the Frontenac County Child Care Board for the session ending November 30, 2014.

(d)     Food Sharing Project
1.      D. Jackson
2.      G. Beavis (alternate)

MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that Trustee Jackson be appointed as a Director of the Food Sharing Project for the session December 1, 2012 to November 30, 2013.

The Chair asked Trustee Jackson if he would accept the nomination.  Trustee Jackson indicated that he would.

Chair Chadwick called for further nominations three times.

MOVED BY Trustee French, seconded by Trustee Brown, that nominations be closed.Carried

Chair congratulated Trustee Jackson on being appointed as a Director of the Food Sharing Project by acclamation for the session December 1, 2012 to November 30, 2013.

Trustee Beavis volunteered to be the alternate Trustee representative.  Chair Chadwick thanked Trustee Beavis for doing so.

(e)     Limestone Learning Foundation Board of Directors
1.      H. Brown

The Chair advised that as per LLF By-Law 1, Article 8, one Trustee is to be appointed for a three-year term, and therefore, Trustee Browns term will end November 30, 2013.


(f)     School Council Liaison Committee (Parent Involvement Committee)
1.      A. Goodfellow
2.      D. Jackson (alternate)

MOVED BY Trustee Beavis, seconded by Trustee Ruttan, that Trustee Goodfellow be appointed as the Trustee representative on the School Council Liaison Committee (Parent Involvement Committee).

The Chair asked Trustee Goodfellow if she would accept the nomination.  Trustee Goodfellow indicated that she would.

Chair Chadwick called for further nominations three times.

MOVED BY Trustee Brown, seconded by Trustee Crawford, that nominations be closed. -Carried

Chair Chadwick congratulated Trustee Goodfellow on being appointed as the Trustee representative to sit on the School Council Liaison Committee (Parent Involvement Committee) by acclamation for the session December 1, 2012 to November 30, 2013.

Trustee Jackson volunteered to continue to be the alternate Trustee representative.  The Chair thanked Trustee Jackson for doing so.

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the Trustee Distribution of Responsibilities on Special Committees, as listed above, be approved.Carried

DESIGNATION OF TRUSTEE TO PRESENT THE REPORT OF THE COMMITTEE OF THE WHOLE BOARD (CAUCUS) MEETING

Trustee Goodfellow was designated as the Trustee to present the Report of the Committee of the Whole Board (Caucus) Meeting at the Initial Meeting.

ADJOURNMENT

MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the meeting adjourn at 6:30~p.m.Carried