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November 14, 2012 - Regular Meeting
Regular Meeting
Limestone District School Board
November 14, 2012

A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, November 14, 2012, at 6:00 p.m.                                        
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow   
D. Jackson
B. Milligan (Student Trustee)
P. Murray
S. Ruttan
C. Yun (Student Trustee)
Present Staff:
Myra Baumann, Manager of Financial Services
Jane Douglas, Communications Officer
Barb Fraser-Stiff, Superintendent of Education
Dave Fowler, Manager of Facility Services
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer
Chair Chadwick called the meeting to order, welcoming those present to this evenings meeting.  She thanked Doug James and Ian Montgomery, teachers of the Cooks Internship Program at LCVI, and their students for preparing the hors doeuvres for the reception held just prior to the Board Meeting, for the recipients of the Barry C. OConnor Excellence in Support Staff and J.C. McLeod Excellence in Teaching Awards, and their guests.

PRESENTATIONS

Chair Chadwick stated that it is was a pleasure to welcome those in attendance, Trustees, Senior Staff, Honoured Award Recipients, Family, and Friends to this evenings meeting.  She extended a special welcome to Mrs. Marilyn OConnor, widow of the late Barry C. OConnor, former Director of Education of the former Frontenac County Board of Education, and the Limestone District School Board, for being present this evening to be a part of the presentations.

Chair Chadwick stated that it is a distinct pleasure to host this annual ceremony to recognize our staff through the presentations of this year’s Barry C. O’Connor Excellence in Support Staff and the J.C. McLeod Excellence in Teaching Awards.

Barry C. OConnor Excellence in Support Staff Award

Director Hunter advised that excellence has been recognized in our Board through a variety of awards and other means for many years.  She stated that Trustees and Senior Staff in the Limestone District School Board wished to recognize excellence in education as provided by support staff throughout our district; and therefore, the Barry C. OConnor Excellence in Support Staff Award was established to recognize support staff in the following categories: Clerical and Secretarial, Custodial and Maintenance, Educational Services Staff, Educational Assistants, Central Office and Other Support Staff.  

Director Hunter said that the Barry C. OConnor Award celebrates the outstanding contributions of individual Limestone District School Board support staff in the improvement of programs or services they provide.  This special recognition reinforces the importance of their roles in education and the high value that we place on their contributions to the Board, our schools, our staff, and ultimately to our students.  The Director said that the names of the recipients will be included on the Barry C. OConnor Excellence in Support Staff Award plaque in the Barry C. OConnor Board Room.

Director Hunter introduced Marilyn OConnor.

Mrs. OConnor said that it was her pleasure to be in attendance this evening to present the Barry C. OConnor Excellence in Support Staff Awards to this years recipients.  She stated that Barry was a very inclusive person and proud to have his name associated with the recipients of the Barry C. OConnor Excellence in Support Staff Award.  She thanked all award recipients who were present this evening, for their outstanding work in supporting the students of the Limestone District School Board.  She commented that like the recipients before them, their professional attitude and expertise help children to grow, prosper, and become good and productive citizens.

Mrs. OConnor said that the Barry C. OConnor Excellence in Support Staff Awards are awarded to the best of the best.  She remarked that Barry believed, as she does too, that support staff are critical for the success of the Board.  She stated that tonights recipients should feel very proud about themselves in their accomplishments, work and personal lives.  She commented that the recipients are truly deserving of this award.

Mrs. O'Connor called on the following Trustees to come forward to read the citations that were presented to the following recipients of the Barry C. OConnor Excellence in Support Staff Award:


Recipient
Category
Area
Presenter
Linda Bates
Educational Assistant
Sydenham HS
Trustee Ruttan
Helen Hill
Central Office
Absence Management Coordinator
Chair Chadwick
Donna Neumann
Educational Services
School Attendance Counsellor
Trustee Murray
Sharon Roy
Clerical/Secretarial
Secretary at Bayridge SS
Trustee Beavis

Each recipient was presented with a copy of her citation, and a framed certificate of excellence.

Each recipient expressed appreciation for her award.

Chair Chadwick congratulated this years Barry C. OConnor Excellence in Support Staff Award recipients, and she thanked Mrs. OConnor for attending this evenings meeting to present the awards, noting that Mrs. OConnors participation means a great deal to our award winners.

J.C. McLeod Excellence in Teaching Award

Chair Chadwick advised that the J.C. McLeod Excellence in Teaching Award recognizes the outstanding contributions of individual teachers to classroom instruction or the improvement of classroom instruction, over a number of years.  She said that this distinguished award is presented annually to one teacher in the elementary panel and to one teacher in the secondary panel.  

Chair Chadwick stated that usually, Mrs. Isabel McLeod, widow of J.C. McLeod, and a former employee of the former Frontenac County Board of Education, presents this award; however, this year she sent her regrets because she is out of the country.  She indicated that in Mrs. McLeod’s absence, Director Hunter would present these awards to this year’s recipients.

Director Hunter advised that J.C. (Colin) McLeod was the Director of Education for the former Lennox and Addington County Board of Education from 1969 to 1983, noting that Mr. McLeod recognized and rewarded excellence in teaching throughout his time as Director.  She further advised that on Mr.~McLeods retirement, a fund was established to continue this focus.

The Director reported that recipients receive an honorarium, which is donated in their names to their schools for the purchase of resource materials and their names are included on a plaque in the Board Room at the Limestone Education Centre.

Director Hunter called on Dave Axford, a recently retired secondary teacher at Loyalist Collegiate and Vocational Institute, to come forward.  She read Dave’s citation, and presented him with a copy of his citation and a framed award certificate.

Director Hunter called on Kristin Check, an elementary teacher at Fairfield Elementary School, and a former Special Education Program Coordinator with the Limestone District School Board, to come forward.   She read Kristin’s citation, and presented her with a copy of her citation and a framed award certificate.

Mr. Axford and Ms.Check each expressed appreciation for his/her award.

Chair Chadwick stated that tonights awards ceremony is a wonderful way to celebrate Limestones commitment to excellence in education and all who contribute to that outcome.  She congratulated all of the recipients, and she thanked them for all they do for Limestone students.

The Chair called a five-minute recess.

DECLARATION OF CONFLICT OF INTEREST

Trustee Goodfellow indicated that if there was a labour update in Private Session she would be declaring a conflict of interest, as her son is an employee of the Limestone District School Board.

BOARD AGENDA

        Chair Chadwick indicated that the May 2, 2012 Environmental Sustainability Advisory Committee (ESAC) minutes are to be added to the agenda, under Standing Committee Reports, and they will be presented at the same time as the November 7, 2012 ESAC minutes.

        Chair Chadwick reported that she will provide an update regarding the matter of the City of Kingston’s reviewing its electoral districts, under the Other Business section of the agenda.

        Trustee Jackson indicated that he would be bringing forward an organizational item in Private Session.

MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the agenda, as amended, be adopted. Carried

CHAIRS COMMENTS

        Chair Chadwick formally welcomed the newest member of the Board leadership team, the new Manager of Financial Services, Myra Baumann.  She commented that Manager Baumann has joined a remarkable group of dedicated individuals committed to the students of Limestone.  She said that she knows that while Manager Baumann will find Senior Staff and Managers a hard-working and dedicated bunch, they are also extremely supportive and helpful with each other, and likewise, will provide her any assistance and support she may need over the coming months.  She wished Manager Baumann all the best with her new role.

        Chair Chadwick indicated that tonight Trustees will receive the fourth year initiatives and outcomes for the Board’s Strategic Plan, under the revised goals that they set a few months ago.  She said that this excellent document provides the direction to Senior Staff and ties together the day-to-day work of the Board into achievable and measurable activities.  She commended Director Hunter and all staff involved in putting together such an impressive document.

        The Chair advised that this past month, the Kindergarten students moved into their new home at Southview Public School in Napanee.  She indicated that beginning next week, the halls of École publique Sir John A. Macdonald Public School will come alive, as students begin moving into their permanent location.  She wished both student populations all the best as they begin to create tradition and memories in the two new schools.

        The Chair reported that tomorrow will be another exciting day for Limestone District School Board, as we have the groundbreaking ceremony for the new K-12 school at Sharbot Lake.  She said that she looks forward to celebrating this event with other Trustees, staff, municipal representatives and the contractors, as we build a new 21st century facility for the Limestone students currently housed at Hinchinbrooke Public School, and Sharbot Lake Public and High Schools.

        Chair Chadwick stated that this Board meeting marks the end of another year for Trustees.  She acknowledged that it has been a very busy year for all of us and she thanked everyone for their extensive contributions: those who served as committee chairs, those who participated on the various standing committees, external committees and agencies, those who worked at the provincial level, and those involved in individual school engagement and representation.  She said that she appreciated the time spent preparing for meetings that allows for informed and thoughtful dialogue.

        The Chair thanked Trustee French for taking on the role of Vice-Chair.  She said that she appreciated being able to consult with her and her availability to step in where required.

        Chair Chadwick remarked that it has been a privilege to serve as Chair of the Limestone District School Board for this past year.  She thanked Trustees for entrusting her with the honour.  She extended a personal thank you to Director Hunter, and through her, the Senior Staff and staff in the Education Centre for all of their support over the past year.  She commented that she appreciated all the advice and assistance, as she has represented Trustees in the role of chair.  She further commented that they have all made it easier for her.

        Chair Chadwick, in closing, said that tonight’s awards ceremony is a wonderful way to celebrate Limestone’s commitment to excellence in education and all who contribute to that outcome.  She congratulated all of tonight’s recipients and thanked them for all they do for Limestone students.

DIRECTORS UPDATE

        Director Hunter said that it is an exciting time for our students, staff and families at our two new schools, Southview Public School in Greater Napanee, and École Sir John A. Macdonald Public School in Kingston East, this month.  She said that as one can see from the November 8th edition of The Napanee Beaver, Kindergarten students joined their classmates at the new school in Napanee.  She said that the transition went very well.  A copy of the newspaper article was displayed.

        Director Hunter reported that next week, students and staff of Sir John A. Macdonald will begin their transition into their new school.  She said that to ensure as smooth a transition as possible for everyone, we will conduct the move to the new Sir John A. Macdonald school in three phases – Tuesday, November 20th for Grade 7 and 8 students, who are currently at LaSalle Secondary School satellite; November 27th for students from Lundy’s Lane satellite; and Tuesday, December 4th for students from J.E. Horton satellite.

        The Director advised that students and staff have had initial tours this week, and tomorrow night, families will have a walk through from 5:00 p.m. until 8:00 p.m.  She displayed a sneak peak of what they’ll see, showing the CKWS TV news story.

        The Director reported that the City of Kingston is looking to expand its organic waste collection to elementary schools within city limits, noting that this decision comes after a very successful pilot project at Lancaster Drive Public School.  She advised that Limestone’s Sustainable Initiatives Coordinator, Dan Hendry, was interviewed by CKWS TV.  She showed the news clip.

        Director Hunter commented that students in grades 9 to 12, representing Limestone’s 11 secondary schools, attended a two-day student leadership conference at the LDSB Education Centre, November 8 and 9, “Educating Youth to be Leaders for Social Change”.  She advised that students participated in plenary sessions and smaller workshops around issues like anti-bullying, diversity and more.

        The Director reported that “The Rhythm Haunts”, an eclectic blues band opened the conference.  She said that this student band has both LCVI and KCVI students.  She advised that they opened for the main stage act at Kingston’s Blues Festival.  She indicated that the lead singer, Reid Cunningham is a LEAP student, and currently at LCVI for a fifth year.  She showed a clip from the LDSB You Tube channel.
        
        The Director extended condolences to the family and friends of Cody Wood, a NAEC secondary student, whose life was lost in a car accident.  She said that the student-run memorial service was moving and powerful, and a tragic reminder that a loss of a child affects an entire community.  She said that in a very powerful moment, every secondary student and staff member at North Addington was given a “Woody” hat in memory of Cody, but it was clear that no hat was needed to remember this special young man.

        The Director stated that we realize that the current labour situation has created a very challenging climate in public boards across the province.  She expressed her appreciation to everyone in Limestone – Human Resources, central and school administrators, teaching and support staff, parents, and volunteers, for their continued focus on students, classroom instruction and student safety.  She thanked our local union leaders and provincial union representatives, who are continuing to keep the lines of communication open, honest and respectful.  She said that while Limestone cannot expect to be immune to the changes and challenges that are upon us, we have been able to take a relationship-based approach to all of our dealings so far.  She stated that she is mindful that this situation will eventually pass, and she is hopeful that the relationships and partnerships we have nurtured will carry us through, and that the positive climate that is so characteristic of Limestone will prevail.

        Director Hunter stated that it was her pleasure to acknowledge and thank, on behalf of all of us here, Chair Chadwick for her leadership as Chair of the Limestone District School Board.  She commented on Chair Chadwick’s leadership characteristics – courageous style of leadership, availability, reflective leader, mindful of our role as leaders of an entire district school board and every student that we serve.  The Director presented Chair Chadwick with a gift of framed student artwork, created by a Loyalist Collegiate and Vocational Institute student.

        Chair Chadwick thanked everyone for the wonderful gift.

Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES

Trustee Ruttan extended condolences to Don Pollard, a caretaker at Perth Road Public School, on the loss of his mother.

        Trustee Brown extended condolences to Michael Blackburn, Principal at Fairfield Elementary School, and to Laura Blackburn, a Limestone District School Board elementary teacher, on the loss of Michael’s grandmother.

        Trustee Brown extended condolences to Christina Hermer, a teacher at Odessa Public School, on the loss of her father.

        Trustee Brown extended condolences to Patrick Scissons, a caretaker at Fairfield Elementary School, on the loss of his brother.

Trustee Goodfellow extended condolences to Sharon MacDonald, Office Manager at Sharbot Lake High School, on the loss of her brother.

Trustee Goodfellow extended condolences to Jim MacPherson, an occasional teacher, on the loss of his brother.

Trustee Goodfellow extended condolences to Linda Manion, Elementary Office Coordinator at Land O’Lakes Public School, on the loss of her mother-in-law.

Trustee Goodfellow extended condolences to the family of the late Cody Wood, a secondary student at North Addington Education Centre, on the loss of Cody.

Trustee Crawford extended condolences to Jessica Prior, a teacher at Storrington Public School, on the loss of her grandfather.

Chair Chadwick extended condolences to Kelly Pilgrim, a secondary teacher at the Education Centre, on the loss of her mother-in-law.

Chair Chadwick extended condolences to Elizabeth MacDonald, President, OSSTF Limestone District 27, on the loss of her mother.

Chair Chadwick extended condolences to Karen Marr, Administrative Assistant, Human Resources Department, on the loss of her sister-in-law, and to Eric Marr, a teacher at Sharbot Lake High School and Bayridge Secondary School, on the loss of his aunt.

EXPRESSIONS OF CONGRATULATIONS

Trustee Brown congratulated Heidi Dee, a teacher at Perth Road Public School, and her husband, on the birth of their son.

Trustee Brown congratulated Bath Public School on raising $5,200 for their Terry Fox Run.  She extended kudos to students Mady, Sarah, Reilly and Leah for their outstanding leadership and for taking the “pie in the face” to celebrate the successful project.

Trustee French congratulated Lana MacDonald, a teacher at Southview Public School, and her husband, on the birth of their son.

Trustee French congratulated Heather Wright (Wemp), a teacher at Southview Public School, and her husband, on the birth of their daughter.

Trustee French congratulated Terri Dupuis, a teacher at Southview Public School, and her husband, on the birth of their son.

Trustee French congratulated Tyler Wilson, Assistant Vice-Principal at Napanee District Secondary School, and his wife, on the birth of their daughter.

Trustee French congratulated Mandi Byers, a teacher at Southview Public School, and Mike Byers, a teacher at Odessa Public School, on the birth of their son.

Trustee Murray congratulated Hilary Calnan, a teacher at Rideau Public School, and Joe Calnan, an occasional teacher, on the birth of their son.

Trustee Murray congratulated Emilie Demmons, a teacher at Module Vanier, and her husband, on the birth of their daughter.

Trustee Murray congratulated Kristen Collins, a teacher at Winston Churchill Public School, and her husband, on the birth of their son.

Trustee Murray congratulated Heather Trainor, a teacher at Winston Churchill Public School, and her husband, on the birth of their son.

Chair Chadwick congratulated Angela and David Rankine, teachers at Frontenac Public School, on the birth of their daughter.

Chair Chadwick congratulated Shawn Lehman, Supervising Principal, and his wife, on the birth of their daughter.

BOARD MINUTES

MOVED BY Trustee Crawford, seconded by Trustee Brown, that the Board Minutes of October 10, 2012, as distributed, be approved.Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

EDUCATION/HUMAN RESOURCES COMMITTEE

Trustee Brown presented the report of the Education/Human Resources Committee of October 17, 2012.

MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of October 17, 2012, be received.--Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

Trustee Murray presented the report of the Special Education Advisory Committee of October 17, 2012.

MOVED BY Trustee Murray, seconded by Trustee Crawford, that the report of the Special Education Advisory Committee of October 17, 2012, be received.--Carried

PROPERTY/OPERATIONS COMMITTEE

Trustee Jackson presented the report of the Property/Operations Committee of October 30, 2012.
        
MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of October 30, 2012, be adopted.

The following motion was incorporated into the Property/Operations Committee minutes adopted, and is passed in accordance with Policy 9, Section 8.1.0:

Capital Partnerships

That the Limestone District School Board receive the Director of Educations report on procedures for potential major capital projects procurement methods involving private, not-for-profit or public partnerships with respect to Board property as follows:

1.      To receive the report on the analysis and evaluation, and any required professional expertise, for a Capital Partnership RFP or other procurement methods that could be used to obtain and evaluate major capital partnerships;

2.      To refer the report on the procurement methods to a Property/Operations Committee meeting for consideration of future partnership proposals to the Board.

        The original motion was called and Carried.

ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE

        Trustee Murray presented the reports of the Environmental Sustainability Advisory Committee of May 2 and November 7, 2012.

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the reports of the Environmental Sustainability Advisory Committee of May 2 and November 7, 2012, be received.-Carried

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION REPORT

        Trustee French reported that the next meeting of the OPSBA Board of Directors will take place November 30 and December 1, 2012.  

        Trustee French stated that she will be acting on the OPSBA Executive Committee, in lieu of the current Regional Vice-President.

        Chair Chadwick thanked Trustee French for providing the above-noted information.

SHARBOT LAKE INTEGRATION COMMITTEE UPDATE

        Trustee Goodfellow reported that the groundbreaking ceremony for the new school at Sharbot Lake is taking place on Thursday, November 15, 2012, at the site.

        Trustee Goodfellow reported that the next Sharbot Lake Integration Committee is scheduled for December 4, 2012, at 5:30 p.m., at Hinchinbrooke Public School.

        Trustee Goodfellow advised that the Naming Committee for the new school at Sharbot Lake has been established.

Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

FOOD SHARING PROJECT ANNUAL REPORT
        
        Trustee Jackson presented the annual report of the Food Sharing Project.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the annual report of the Food Sharing Project be received.—Carried

SUPERVISED ALTERNATIVE LEARNING COMMITTEE ANNUAL REPORT

        Trustee Crawford presented the annual report of the Supervised Alternative Learning Committee.

        MOVED BY Trustee Crawford, seconded by Trustee Ruttan, that the annual report of the Supervised Alternative Learning Committee be received.—Carried

JOINT HEALTH AND SAFETY COMMITTEE ANNUAL REPORT

        Trustee Ruttan presented the annual report of the Joint Health and Safety Committee.
        
        MOVED BY Trustee Ruttan, seconded by Trustee Jackson, that the annual report of the Joint Health and Safety Committee be received.—Carried

SCHOOL COUNCIL LIAISON COMMITTEE (PARENT INVOLVEMENT COMMITTEE) ANNUAL REPORT

        Trustee Goodfellow presented the annual report of the School Council Liaison Committee (Parent Involvement Committee).

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the annual report of the School Council Liaison Committee (Parent Involvement Committee) be received.—Carried

FRONTENAC COUNTY CHILD CARE BOARD ANNUAL REPORT

        Trustee Murray presented the annual report of the Frontenac County Child Care Board.

        MOVED BY Trustee Murray, seconded by Trustee Crawford, that the annual report of the Frontenac County Child Care Board be received.—Carried

LIMESTONE LEARNING FOUNDATION ANNUAL REPORT

        Trustee Brown presented the annual report of the Limestone Learning Foundation.

        MOVED BY Trustee Brown, seconded by Trustee Beavis, that the annual report of the Limestone Learning Foundation be received.—Carried

        Following a brief discussion, the matter of Trustee representative on special committees is to be brought forward to a future Committee of the Whole Board (Policy) meeting.

        Trustee Beavis withdrew from the meeting.

STUDENT TRUSTEE REPORT

        Student Trustee Milligan reported that he and Student Trustee Yun have been busy during the past two months.  He advised that they have held two Interschool Council meetings, and they attended an OSTA-AECO conference since our last Board meeting.  

        Student Trustee Milligan advised that the OSTA-AECO conference took place from October 25-28, 2012, at Toronto.  He commented that The Honourable Laurel Broten, Minister of Education, spoke and sent Student Trustees back with questions she hopes that they can help her answer.  Some of the questions include: “Does Ontario need to measure more areas of student achievement?” and “Should our education system reconsider the delivery of curriculum for the 21st century?”.  Student Trustee Milligan indicated that he and Student Trustee Yun have discussed these questions with Interschool Council members, and that they will continue to explore them, before sending their report back to Minister Broten and their peers in OSTA-AECO.

        Student Trustee Milligan commented on the OSTA-AECO “Stick It to Fast Food” campaign that was launched at the conference.  He said that the campaign was launched with the help of Key Gordon Communications, a marketing group from the Toronto area.  He said that the “Stick It to Fast Food” campaign is essentially a fast food boycott for the month of November, where students from across the province can pledge to “Stick It” to fast food.  He advised that there is a website where students can take the pledge and learn more about nutritional alternatives.  He indicated that the main problem facing LDSB’s implementation in our schools is the logo, which he and Student Trustee Yun feel is inappropriate.  Student Trustee Milligan reported that he is working with Mr. Burra and Grant Gordon, creative director of Key Gordon Industries, to come up with a more appropriate logo.  He indicated that this matter was discussed further at the Interschool Council meeting yesterday, and everyone is in agreement that the initiative is a great cause, which would promote healthy lifestyles for all Limestone students.  He said that he is still communicating with Mr. Gordon, and will attempt to find an alternative logo, which will work for everyone.

        Student Trustee Milligan advised that both he and Student Trustee Yun are awaiting the release of the results from the Ontario Student, Parent and Educator surveys, and once they have been received, he would provide further information.

        Student Trustee Yun provided information about the student events taking place in Limestone.  She said that October and November have been busy months for all students.  She indicated that Grade 12 students are applying to post-secondary education institutions.  

        Student Trustee Yun advised that students are transitioning into winter sports.  She said that some students are frustrated, where there are not volunteers for extracurricular activities.  She said that students know that they will receive the best education, in spite of the current labour situation.

        Student Trustee Yun reported that the Interschool Council will be beginning an initiative in all secondary schools in the Board for the month of December.  She advised that each school is collaborating with the Children’s Aid Society to purchase “wish list” items for children under their care.  She indicated that all members of Interschool Council are eager to be part of this project.

        Student Trustee Yun advised that at the Interschool Council meeting, Mr. Kiley promoted awareness of Sir John A. Macdonald, and his 200th birthday next year.

        Student Trustee Yun reported that a representative from Epilepsy Kingston was present at the Interschool Council meeting to speak to its “Purple Day” event.  She further reported that the Starlight event was a success, noting that proceeds from the event were in support of the United Way.

        Chair Chadwick thanked the Student Trustees for their report, noting that their leadership is demonstrated in the work they are doing.  She congratulated them for the good start to this school year.

ACCOUNTS

MOVED BY Trustee Jackson, seconded by Trustee Crawford, that, subject to Trustees scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of October 2012 (SDS disbursement Batches 29920-30126) totalling $15,004,161.11 and (SDS disbursement Batches 30037 & 30121) totalling $1,958.70 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.Carried

Trustee Jackson thanked Rosanne Black, Financial Supervisor, for the time she took to answer his questions.

STRATEGIC PLAN: YEAR 4 OF THE 5-YEAR PLAN, KEY INITIATIVES FOR 2012-2013—DETAILED PLAN

        Director Hunter provided a brief overview of the Strategic Plan: Year 4 of the 5-Year Plan, Key Initiatives for 2012-2013, Detailed Plan.

        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the Strategic Plan: Year 4 of the 5-Year Plan, Key Initiatives for 2012-2013 – Detailed Plan, be accepted.—Carried

INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)      An Educated Minute produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     From the Chair and Director of Toronto District School Board, a copy of a letter addressed to The Honourable Laurel Broton, Minister of Education, dated October 31, 2012, requesting that Ontario Regulation 274/12 (Hiring Practices) be rescinded, as it does not place the needs of students first, and that it is contrary to Section 169.1(1) of the Education Act, which states that the primary duty of school boards is to “promote student achievement and well-being.”

(b)    From the Chair of the Thames Valley District School Board, a copy of a letter addressed to The Honourable Laurel Broton, Minister of Education, dated October 29, 2012, requesting that Ontario Regulation 274/12 (Hiring Practices) be rescinded, as it does not place the needs of students first, and that it undermines Section 169.1(1) of the Education Act, which states that the primary duty of school boards is to “promote student achievement and well-being.”

(c)     From the Chair of the Renfrew County District School Board, a copy of a letter addressed to The Honourable Laurel Broton, Minister of Education, dated October 26, 2012, requesting that Ontario Regulation 274/12 (Hiring Practices) be rescinded, as it undermines its mandate of student achievement and well-being.

(d)     From the Chair of the Halton District School Board, a copy of a letter addressed to The Honourable Laurel Broten, Minister of Education, dated October 19, 2012, requesting that Ontario Regulation 274/12 (Hiring Practices) be rescinded as it is contrary to Section 169.1(1) of the Education Act, which states that the primary duty of each school board is “to promote student achievement and well-being.”

(e)     From the Chair and Director of the Near North District School Board, a copy of a letter addressed to The Honourable Laurel Broten, Minister of Education, dated October 4, 2012, requesting that Ontario Regulation 274/12 (Hiring Practices) be rescinded, as it is contrary to Section 169.1(1) of the Education Act, which states that the primary duty of each school board is to “promote student achievement and well-being.”

(f)     From Murray J. Beckel, Director of Planning and Development Services, Loyalist Township, a letter addressed to Chair Chadwick, Limestone District School Board, dated October 23, 2012, advising that the following motion was adopted by its Council at its October 9, 2012 meeting:

        “That the Director of Planning and Development Services’ report, September 28, 2012 re: Proposed Wind Turbine Near Amherst Island Public School be received and that the following be adopted:

        1.      That Council express its concern to the Ministry of the Environment and Windlectric Inc. regarding the proposed location of a wind turbine (labeled S06) relative to Amherst Island Public School; and

        2.      That Council authorize staff to inform the Limestone District School Board of the location of the intended wind turbine relative to Amherst Island Public School; and

        3.      That staff be directed to obtain a third party opinion on the impact of noise in this location and that costs be covered by the terms of the indemnity agreement with Windlectric.”

        This matter was referred to a future Property/Operations Committee meeting.

(g)     From Michael Barrett, President, Ontario Public School Boards’ Association, a copy of a letter addressed to The Honourable Laurel Broten, Minister of Education, dated November 6, 2012, expressing OPSBA’s concern about the potential for unrest and instability in our schools that strike action on the part of OSSTF in the immediate future creates.  The letter also indicates that they cannot ignore either how possible action on the part of ETFO and other unions may add to the situation.  OPSBA is particularly concerned about the ability of school boards to maintain safe learning environments for our students, and the potential disruption that strike activity will have on the learning of students.  OPSBA indicates that it remains committed to working with its employees and the government to reach fair and equitable new contracts.  OPSBA urges the government to be creative and flexible to find solutions that lead to outcomes that offer the best possible environment for our students.

(h)     From OSSTF/FEESO, a copy of a letter dated October 5, 2012, addressed to School Board Chairs, regarding its publication entitled, Bill 115 – Why this law is harmful to teachers, educational support staff, school boards and workers in Ontario.  They draw attention to the undemocratic nature of the legislation which grants the Minister of Education sweeping powers and control over the collective bargaining process for educational workers in Ontario.

OTHER BUSINESS

        Chair Chadwick reported that the City of Kingston is undergoing a review of their electoral districts in terms of their Council, which will affect Trustees because our Board aligns our districts with the City districts.  She said that it is her understanding that an information report was sent to the Mayor and Council of the City of Kingston.  She indicated that it is her understanding that the report may be brought to City Council as soon as next week.

        Following a brief discussion, Director Hunter advised that a report would be brought to Trustees, once the Board has more detailed information from the City’s report to the Mayor and City Council.

FUTURE MEETINGS



November 21, 2012

Education/Human Resources Committee

4:30 p.m.

November 21, 2012

Special Education Advisory Committee
(Southview Public School, Napanee)

7:00 p.m.

November 22, 2012

School Enrolment/School Capacity Committee
of the Whole Board
(former Calvin Park Building
164 VanOrder Drive, Kingston)

6:00 p.m.

November 26, 2012

Committee of the Whole Board (Caucus) Meeting

6:00 p.m.

November 28, 2012

Property/Operations Committee
(Southview Public School, Napanee)

5:30 p.m.

December 3, 2012

Initial Meeting

6:00 p.m.

December 12, 2012

Special Education Advisory Committee

7:00 p.m.

January 8, 2013

School Enrolment/School Capacity Committee of
the Whole Board Public Meeting
(Kingston North)
(J.G. Simcoe PS
90 Wiley Street, Kingston)

6:30 p.m.

January 9, 2013

Board Meeting

6:30 p.m.

January 15, 2013

School Enrolment/School Capacity Committee of
the Whole Board Public meeting
(Kingston Central)
(LCVI, 153 VanOrder Drive, Kingston)

6:30 p.m.

January 16, 2013

Education/Human Resources Committee

4:30 p.m.

January 16, 2013

Special Education Advisory Committee

7:00 p.m.
January 23, 2013
Property/Operations Committee
5:30 p.m.

February 6, 2013

Environmental Sustainability Advisory Committee

6:00 p.m.

February 13, 2013

Board Meeting

6:00 p.m.

February 20, 2013

Education/Human Resources Committee

4:30 p.m.

February 20, 2013

Special Education Advisory Committee

7:00 p.m.

February 27, 2013

Property/Operations Committee

5:30 p.m.

March 6, 2013

Board Meeting

6:00 p.m.

March 20, 2013

Education/Human Resources Committee

4:30 p.m.

March 20, 2013

Special Education Advisory Committee

7:00 p.m.

March 27, 2013

Property/Operations Committee

5:30 p.m.

April 10, 2013

Board Meeting

6:00 p.m.

April 17, 2013

Education/Human Resources Committee

4:30 p.m.

April 17, 2013

Special Education Advisory Committee

7:00 p.m.

April 24, 2013

Property/Operations Committee

5:30 p.m.

May 1, 2013

Environmental Sustainability Advisory Committee

6:00 p.m.

May 15, 2013

Board Meeting

6:00 p.m.

May 21, 2013

Property/Operations Committee

5:30 p.m.

May 22, 2013


Education/Human Resources Committee

4:30 p.m.

May 22, 2013

Special Education Advisory Committee

7:00 p.m.

June 5, 2013

Special Education Advisory Committee

7:00 p.m.

June 19, 2013

Board Meeting

6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS



November 15, 2012

Official Groundbreaking Ceremony for the new K-12 School at Sharbot Lake

10:30 a.m.

December 6, 2012

LLF Grants Presentation
(Southview Public School, Napanee)

4:30 p.m.

December 6, 2012

School Council Liaison (PIC)  Guest
Speaker

7:00 p.m.

February 21, 2013

School Council Liaison (PIC) Committee

7:00 p.m.

April 25, 2013

School Council Forum

7:00 p.m.

May 23, 2013

School Council Liaison (PIC) Committee

7:00 p.m.

Ontario Public School Boards Association Board of Directors and Regional Meeting Dates, and Conferences



November 30 –
December 1, 2012

OPSBA Board of Directors


January 31 – February 2, 2013

Public Education Symposium
(Sheraton Centre Hotel, Toronto)


February 22-23, 2013

OPSBA Board of Directors


March 21-23, 2013

OPSBA Labour Relations Symposium
(Sheraton Centre Hotel, Toronto)


April 26-27, 2013


OPSBA Board of Directors


June 6-8, 2013

OPSBA 2013 AGM & Program
(Niagara Falls, ON)


July 4-6, 2013

Canadian School Boards Association 2013 Congress
(Vancouver, BC)


RECESS TO PRIVATE SESSION

MOVED BY Trustee Brown, seconded by Trustee Jackson, that the Board recess at     8:15 p.m. for five minutes to reconvene in Private Session at 8:20 p.m.Carried

COMMITTEE OF THE WHOLE BOARD

MOVED BY Trustee Ruttan, seconded by Trustee Goodfellow, that the Board resolve itself into a Committee of the Whole Board in Private Session at 8:20 p.m. Carried

PRIVATE SESSION - ATTENDANCE



H. Chadwick, Chair

H. Brown

E. Crawford

L. French, Vice-Chair

A. Goodfellow

D. Jackson

B. Milligan, Student Trustee

P. Murray

S. Ruttan

C. Yun, Student Trustee



PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of October 30, 2012.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of October 30, 2012, be received.—Carried

AUDIT COMMITTEE

Trustee French presented the report of the Audit Committee of November 12, 2012.
        
MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the Audit Committee of November 12, 2012, be adopted.

The following motions were incorporated into the Audit Committee minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Draft Consolidated Financial Statements for the Year Ended August 31, 2012 and 2011

1.      That the Board approve the audited consolidated financial statements for the years ended August 31, 2012 and 2011;

2.      That the consolidated financial statements be filed with the Ministry of Education following their approval; and

3.      That the consolidated financial statements be published in accordance with Ministry of Education instructions.

Audit Findings Report

        That the Audit Findings Report be received.

Audit Committee Annual Report to Board

        That the Annual Audit Committee Report to the Board of Trustees for the fiscal year ended August 31, 2012, be approved.

        The original motion was called and Carried.

        Student Trustees Milligan and Yun withdrew from the meeting.

PERSONNEL UPDATE

Staff Changes

The Elementary and Secondary Staff changes were received as information.

The Support Staff changes were received as information.

SAFE SCHOOLS UPDATE

Supervising Principal McDonnell, on behalf of Mr. Burra, provided a Safe Schools Update.

LABOUR UPDATE

Trustee Goodfellow declared a conflict of interest, as her son is an employee of the Limestone District School Board, and she withdrew from the meeting.

Superintendent Labrie provided a labour update about the current labour situation.

ORGANIZATIONAL ITEM

        Trustee Jackson brought forward an organizational item.

COMMITTEE TO RISE AND REPORT

MOVED BY Trustee Ruttan, seconded by Trustee Jackson, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.Carried

ADJOURNMENT

MOVED BY Trustee Crawford, seconded by Trustee Jackson, that the meeting adjourn at 9:25~p.m.-Carried