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September 12, 2012 - Regular Meeting
Regular Meeting
Limestone District School Board
September 12, 2012

        A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, September 12, 2012, at 6:00 p.m.
Present Trustees:
H. Chadwick (Chair)
G. Beavis
H. Brown
E. Crawford
L. French (Vice-Chair)
A. Goodfellow
D. Jackson
B. Milligan (Student Trustee)
P. Murray
S. Ruttan
C. Yun (Student Trustee)

Present Staff:
Krishna Burra, Assistant to the Director, Safe Schools
Jane Douglas, Communications Officer
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer
                Chair Chadwick called the meeting to order, welcoming those present to this evening’s meeting.

PRESENTATIONS

2012 School HEAL (Healthy Education Active Living) Award

        Chair Chadwick said that Trustees are pleased to recognize the new Limestone schools that will be receiving their first Healthy Education Active Living (HEAL) Award this evening.   She reported that this award is presented to those schools that work very hard to create learning environments that promote health and wellness alongside academic excellence.

        The Chair called on Lara Paterson, Limestone DSB Physical Activity Specialist, and Mary Jean Short, Kingston, Frontenac, Lennox and Addington Public Health, to come forward to emcee the 2012 School HEAL Award presentation and to recognize our latest HEAL schools.  

        Ms. Paterson called on Mike Blackburn, Principal, and Rita Fabbro, teacher and Daily Physical Activity Champion at Fairfield Elementary School, and Tom Fielding, Principal at Cataraqui Woods Elementary School to come forward.  She advised that J.E. Horton is also receiving the award, but that no representative from that school was able to attend this evening’s Board meeting.

        Ms. Paterson stated that the schools being recognized tonight have taken the first step in engaging their school community in becoming a healthier school, and are first-time recipients of the award.

        Ms. Paterson advised that research shows that healthy students are better learners, and tend to be more successful in school and as they grow up.  She said that schools that meet the criteria create: a culture wherein healthy living and student learning go hand in hand; look to the entire school community to provide healthy living opportunities and reinforce positive health messages; and consider student health in all school activities and decisions.  She reported that to support this belief, and encourage schools to carefully examine the environment in which their students are learning, a local Healthy Schools Award, the HEAL Award, was created.

        Ms. Paterson reported that this year was the fifth year for distribution of HEAL awards to eligible schools.  She advised that all schools that receive the HEAL award are also recognized provincially by the Ministry of Education as a healthy school.  She indicated that a total of 23 elementary and secondary schools across the district had received the HEAL award in this year.  She further indicated that first time winners receive a HEAL flag and a monetary amount to assist with physical activity initiatives to support students, and second and third time recipients receive a HEAL decal and a gift certificate for physical activity resources.

        Ms. Paterson recognized Fairfield Elementary School and Cataraqui Woods Elementary School, and Ms. Short presented Mr. Blackburn, Ms. Fabbro and Mr. Fielding with a HEAL flag.

        Chair Chadwick congratulated the recipients, and she thanked Ms. Paterson and Ms. Short for providing the above-noted presentation.

Easter Seals Presentation to LDSB

        Chair Chadwick welcomed and introduced Megan Bomberry, Senior Development Officer from the Easter Seals Association in our region.  She said that Ms. Bomberry is in attendance this evening to make a special presentation of thanks to Trustees, staff, students and schools.  She called on Ms. Bomberry to come forward.

        Ms. Bomberry said that it is a privilege to be present this evening, and she thanked the Board for the opportunity to express appreciation to the Board.

        Ms. Bomberry stated that the Limestone District School Board is a significant part of Easter Seals Ontario.  She said that over the years, support from the staff, students and the Board has been unwavering, noting that this year alone members of the LDSB community raised an amazing $8,783.00 at the 2012 Easter Seals Telethon in April, which included supporters using the Easter Seals’ new online fundraising tool to garner support from family and friends.  She said that Easter Seals is so appreciative of all that the Board does for children and youth with physical disabilities and their families, thanking the Board for its support.

        Ms. Bomberry said that Easter Seals is proud to celebrate 90 years of helping children and youth with physical disabilities, and 2012 marks the 75th Anniversary of Easter Seals’ fully accessible summer camps.  She commented that for 90 years, Easter Seals has played an important role in providing support for children and youth with physical disabilities.  She further commented that thanks to their generous donors and supporters, like the Board community, they continue to offer programs that allow children to experience freedom, independence and a sense of accomplishment.  She said that for families, Easter Seals is somewhere to turn for help when they need it.

        Ms. Bomberry remarked that Easter Seals’ programs and services include: financial assistance for costly mobility equipment and communication devices; fully accessible camp and funding for other summer recreational programs; providing access to information and resources; and public education and awareness.

        Ms. Bomberry advised that with September in full swing, Easter Seals is proud to have another successful camping season behind them.  She read the following words from a parent about a new camper’s experience this past summer:

        “This was our son’s first time away from his parents – a scary prospect for both him and parents!  While we’ve had to leave him in the hands of ‘strangers’, we’ve never been more comfortable than with camp staff on that day.  The competence and enthusiasm of your staff was second-to-none.  Our son returned to us a different boy – he was proud of himself for his accomplishments and his self-confidence has skyrocketed.  Thank you so much – see you next year.”
        
        Ms. Bomberry stated that the commitment and support of the Limestone District School Board are demonstrated by its continued involvement in helping to raise much-needed funds at Telethon, and the results from its efforts are the life-changing experiences and resources being provided to children in this region and regions across Ontario.  She thanked the Board for supporting these children and their families.

        Ms. Bomberry, on behalf of Easter Seals Ontario, presented a plaque of appreciation to the Board in recognition of its exceptional dedication and support of Easter Seals Ontario over many years.  She thanked the Board for inviting them to the Board meeting to make the presentation, stating that Easter Seals looks forward to fostering its relationship with the Board for years to come.

        Chair Chadwick accepted the appreciation plaque on behalf of the Limestone District School Board.  She thanked Easter Seals for taking the time to come to present this special award this evening.

        The Chair called a three-minute recess.

DECLARATION OF CONFLICT OF INTEREST

        Trustee Goodfellow indicated that if there was a labour update in Private Session she would be declaring a conflict of interest, as her son is an employee of the Limestone District School Board.
        
BOARD AGENDA

        Chair Chadwick asked if there were any additions to the agenda.

        Trustee Jackson indicated that he would like to bring an item to Private Session, under the Property Update section.

        Trustee Goodfellow indicated that she has a Sharbot Lake Integration Committee Report, that she will bring forward under the Reports – Other Special Committees section of the agenda.

        Trustee French stated that during the recess, prior to moving into Private Session, she would be seeking Trustee input regarding the OPSBA election candidates.
        
        MOVED BY Trustee Goodfellow, seconded by Trustee Beavis, that the agenda, as amended, be adopted.– Carried

CHAIR’S COMMENTS

        Chair Chadwick welcomed everyone back to school.  She expressed appreciation to everyone involved in all the work required as the system starts up in full gear every year, for their work.  She said that as always, there is a lot of excitement in the air, from our new four-year old learners, to Grade 7 and 9 students transitioning to new schools, to high school students starting their final year with us.  She said that she is sure that there is special excitement at the Board’s newest school – Southview.  She stated that there is something fresh and wonderful at this time of year.

        The Chair stated that she would like to take this opportunity to update Trustees and the community on the report of Follow-up visit to the Operational Review.  She advised that as noted in the cover letter, staff was very helpful to the visiting time and provided both time and expertise to facilitate the process.

        Chair Chadwick reported that as indicated on page 3 of the report, the follow-up took place on June 15, and the team focused on eight of the original 18 recommendations.  She further reported that as indicated on page 4, Succession Planning is complete, and on page 5, the report indicates that an incomplete was given in the area of Trustees on Hiring Panels, a complete was received in the area of Bargaining, as well as in the area of Professional Development for non-academic staff.  She said that with regard to the item of Trustees sitting on hiring panels, Trustees will recall, as noted in the report, the Director brought them a report on the issue in October 2011.  At the October 17, 2011 Committee of the Whole Board (Policy) Meeting, Trustees passed the following motion:

        “That Trustees continue to participate in the hiring process for Senior Staff and Principals, and that the Director review the composition of the school board’s interview panels and develop formal hiring policies and procedures to clarify the role of Trustees and school board staff.”

        Chair Chadwick advised that as indicated on page 7, this section reports on Financial Management, and as Trustees can see, the item regarding Board Risk is complete and the Review of the Payment Cycle is in progress.  She said that further details explain that a feasibility report is being developed vis-à-vis the current financial software and potential cost benefits.

        The Chair stated that as indicated on page 8, both items the team chose to assess in regards to School Operations and Facilities Management are in progress.  She said that pages 10-12 summarize the original 18 recommendations, indicate which ones were followed-up on, and the criteria used to rate the value of the recommendation.

        Chair Chadwick stated that the report can be accessed through the Ministry’s website and that we will ensure that either the document itself or a link to it, is available on ours also.

        In closing, Chair Chadwick, on behalf of Trustees, wished everyone all the best for a successful school year in 2012-2013.

        Trustee French clarified that with regard to Trustees continuing to participate in the hiring process for Senior Staff and Principals, Trustees are committed to the hiring process, but that Trustees are not involved in the actual hiring.

        Trustee French asked that when the Report is posted, there be a link to explain the highlights of what is outstanding.  Superintendent Richard stated that an update and explanation of the results of the report as to what is “in progress” can be provided with the Report.  Chair Chadwick indicated that there is an explanation in the document as well.

DIRECTOR’S UPDATE
        
        The Director stated that we have had a busy start, and a great start to the 2012-2013 school year, noting that there has been lots of activity.  She advised that she visited Southview Public School on the first day of school, and that there was a lot of excitement at the school.

        The Director reported that she would comment on the labour issue, EQAO results and partner recognition moments during her update.

        Director Hunter advised that yesterday, the Ontario Legislature passed Bill 115: Putting Students First Act.  She said that as Trustees may be aware, this legislation overrides relevant sections from collective agreements, alters some working conditions and financial parameters, and suspends certain rights of unionized and most non-unionized education workers, including teachers, support staff, administrators and managers, in all district school boards across the province, including Limestone DSB.  She said that Senior Management in all school boards are subject to similar provisions through the Public Sector Executive Compensation Act, and related directives.

        Director Hunter stated that across the province unions are responding to the new legislation, and to the fact that it was imposed without the agreement of unions or school boards.

        The Director advised that the Limestone DSB remains focused on student success and well-being.  She said that classes will continue in all Limestone schools, and we will work together with all of our employees to ensure that learning and safety are not compromised.

        The Director advised that the LDSB will continue to follow all laws that govern public education, and we will continue our attempts to secure agreements with all of our Unions and Federations, as laid out in the collective bargaining process under the Ontario Labour Relations Act.  She further advised that the Board values all of its employees and will continue to negotiate in good faith.  She said that the relationship between the Board and its Unions and Federations continues to be cooperative and positive both at and away from the bargaining table.  She said that the Board will continue to promote mutual respect and open communication with all of its partners in education.

        Director Hunter said that she is pleased to report that Limestone students continue to improve in reading, writing, and mathematics skills according to provincial test scores released today by the Ontario Education Quality and Accountability Office (EQAO).  She commented that it is encouraging to see our research-based instructional strategies yielding positive results, noting that improving the language and mathematical literacy of all students, no matter the diversity of their needs, remains our highest priority.
        
        Director Hunter reported that Trustees will receive detailed information around our students’ achievement in Grades 3, 6 and 9 Assessments next week at the Education/Human Resources Committee meeting.  She said that we are all delighted that our results show continued progress in math and language skills, and that our performance exceeds the provincial average.  She said that we are pleased with the achievement of all of our students, and with the gains of our students with special education needs.  She commented that their success is our success, and she acknowledged the hard work of our administrators, teachers, students, support staff and divisional leaders as they support our students with the appropriate strategies.

        The Director stated that she is also thrilled to announce that ‘TAB” or The Abrams Brothers, as we know these Limestone graduates and great friends and supporters of the Board and the Limestone Learning Foundation, won the Rising Star Showcase at the Canadian Country Music Awards in Saskatoon last week.  She reported that they were one of eight entertainers to be selected for the competition, and as we would expect, they were exceptional.  She indicated that they were the only musicians to get a standing ovation.

        The Director advised that another friend of the Board and Limestone Learning Foundation, Susan Creasy was one of 44 Kingston residents presented with the Queen Elizabeth Diamond Jubilee Medal, which recognizes works of charity and volunteerism.  She congratulated Ms. Creasy, Chair of the Limestone Learning Foundation, on receiving this significant award.

        Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES

        Trustee Murray extended condolences to Joanne Whitfield, a teacher at KCVI, on the loss of her mother.

        Trustee Beavis extended condolences to Francesca Osser, an educational assistant at James R. Henderson Public School, on the loss of her mother.

        Trustee Beavis extended condolences to Rick Munroe, Nexus teacher at Truedell Public School, on the loss of his sister-in-law.

        Chair Chadwick extended condolences to Cathy Mitchell, Communications Department (Print Shop), on the loss of her father.

        Chair Chadwick extended condolences to Manny Brandao, Facility Services Department, on the loss of his father.

        Chair Chadwick extended condolences to Bob Somerville, a caretaker at Lord Strathcona Public School, and to Bev Somerville, a recently retired teacher, on the loss of Bob’s mother and Bev’s father.

        Chair Chadwick extended condolences to Trustee Helen Brown, on the loss of her brother-in-law.

EXPRESSIONS OF CONGRATULATIONS

        Trustee Ruttan congratulated Sandra Dent, a teacher at Perth Road Public School, and her husband on the birth of their son.

        Trustee Ruttan congratulated Larry Eastman, a teacher at Perth Road Public School, and Jennifer Guy, an educational assistant at Welborne Avenue Public School, on their recent marriage.

        Trustee Beavis congratulated Monica McLeod, a teacher at Truedell Public School, and Al Lemieux, on their recent marriage.

        Trustee French congratulated Jessica Lajoie, a teacher at The Prince Charles School, and her husband on the birth of their daughter.

        Trustee Murray congratulated Ashley Pixley, a teacher at Rideau Public School, and her husband on the birth of their daughter.

        Chair Chadwick congratulated Josh Goodfellow, an educational assistant at Sharbot Lake High School, and his wife, Nicole, a teacher at North Addington Education Centre, on the birth of their son, and Trustee Goodfellow on the birth of her grandson.

BOARD MINUTES

        MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the Board Minutes of August 22, 2012, as distributed, be approved.–Carried

        MOVED BY Trustee Brown, seconded by Trustee Murray, that the Special Board Minutes of September~5, 2012, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION REPORT

        Trustee French advised that the October 13, 2012 OPSBA Eastern Region Meeting is being held at the Hastings-Prince Edward District School Board Education Centre, at Belleville, Ontario.  She further advised that the next OPSBA Board of Directors’ meeting is being held September~21 and 22, 2012, indicating that elections will be held at that time.

        Chair Chadwick thanked Trustee French for providing the above-noted information.

SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD

        Trustee French presented the report of the School Enrolment/School Capacity Committee of the Whole Board of September 5, 2012.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the School Enrolment/School Capacity Committee of the Whole Board of September 5, 2012, be adopted.

        The following motion was incorporated into the School Enrolment/School Capacity Committee of the Whole Board minutes, and is passed in accordance with Policy 9, Section 8.1.0:

Central Kingston Intermediate and Secondary Schools PARC Report

        That the Central Kingston Intermediate and Secondary Schools Program and Accommodation Review Report, be received.

        The motion was called and Carried.

SHARBOT LAKE INTEGRATION COMMITTEE UPDATE

        Trustee Goodfellow reported that the Sharbot Lake Integration Committee held its first meeting recently, with Supervising Principal Holmes chairing the meeting.  She reported that they are in the process of getting the new school’s colours so that the architects can coordinate them with the school’s interior colours.  She advised that Policy 15 (School Accommodation) was presented at the meeting, and the composition of subcommittees was discussed with regard to who should be on the subcommittees.  She said that a discussion about the school closing committees was held.

        Trustee Goodfellow advised that there was discussion around artwork in the schools and about the playground.  She advised that the next Sharbot Lake Integration Committee meeting is being held October 1, at 5:30 p.m., at Sharbot Lake Public School.

        Chair Chadwick thanked Trustee Goodfellow for providing the above-noted information.

STUDENT TRUSTEE REPORT

        Student Trustee Milligan stated that as we are all aware, all students are happily back in school, noting that this is a busy time for everyone, Board members, staff and students alike.  He said that hopefully by now, students are settling down into their schedules, and for secondary students, they are in the process of perfecting their timetables for the coming year.  

        Student Trustee Milligan reported that the first Interschool Council meeting, which was originally scheduled for Tuesday, September 11th had to be postponed as a result of the business that this time brings for everyone involved.  He reported that the meeting has been rescheduled for Tuesday, September 25, 2012, and those that Student Trustee Yun and he will be working with throughout the year will be warmly welcome.

        Student Trustee Milligan reported that today, students were witness to the initial impacts of Bill 115.  He said that there are many questions and concerns circulating throughout the student body regarding how this will potentially affect students.  He said that one of the most common questions that he heard circulating has been, “What can we do about it?”  He said that at this time, as he understands it, everyone involved is in a very tough situation and we cannot foresee what will be taking place in the near future.  He said that all that he knows is that without happy teachers, we cannot support positive atmospheres in our schools or in our classrooms.  He commented that he respects what people have been doing to deal with the situation and that all they really can do at this time is “ride the wave.”  He said that he has faith that throughout all of this, the students will be provided the highest level of education possible during an uncertain time.

        Student Trustee Yun stated that she has been receiving e-mails from the Ontario Student Trustees’ Association advising of the upcoming opportunities for students.  She said that she will distribute the information to students.

        Chair Chadwick thanked Student Trustees Milligan and Yun for their report.

ACCOUNTS

        MOVED BY Trustee Ruttan, seconded by Trustee Goodfellow, that, subject to Trustees’ scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of August 2012 (SDS disbursement Batches 29573-29688)totalling $7,030,128.32 and (SDS disbursement Batch 29621) totalling $14,083.64 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

        Trustee Ruttan thanked Financial Services staff, for the time they took to answer her questions.

INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     Samples of “An Educated Minute” produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.  The web site address for “An Educated Minute” is: www.educatedminute.com.

        Chair Chadwick advised that a letter has been sent to MPP elect Catherine Fife (former OPSBA President), who won her district, expressing confidence in her for her support for public education, as she fulfills her duties for the Province of Ontario.

FUTURE MEETINGS


September 19, 2012
Education/Human Resources Committee
4:30 p.m.
September 19, 2012
Special Education Advisory Committee
7:00 p.m.
September 26, 2012
Property/Operations Committee
5:30 p.m.
October 3, 2012
Committee of the Whole Board (Policy)
6:00 p.m.
October 10,  2012
Board Meeting
6:00 p.m.
October 17, 2012
Education/Human Resources Committee
4:30 p.m.
October 17, 2012
Special Education Advisory Committee
7:00 p.m.
October 24, 2012
Property/Operations Committee
5:30 p.m.
November 14, 2012
Board Meeting
6:00 p.m.
November 21, 2012
Education/Human Resources Committee
4:30 p.m.
November 21, 2012
Special Education Advisory Committee
7:00 p.m.
November 26, 2012
Committee of the Whole Board (Caucus) Meeting
6:00 p.m.
November 28, 2012
Property/Operations Committee
5:30 p.m.
December 3, 2012
Initial Meeting
6:00 p.m.
December 12, 2012
Special Education Advisory Committee
7:00 p.m.
January 9, 2013
Board Meeting
6:00 p.m.
January 16, 2013
Education/Human Resources Committee
4:30 p.m.
January 16, 2013
Special Education Advisory Committee
7:00 p.m.

January 23, 2013
Property/Operations Committee
5:30 p.m.
February 13, 2013
Board Meeting
6:00 p.m.
February 20, 2013
Education/Human Resources Committee
4:30 p.m.
February 20, 2013
Special Education Advisory Committee
7:00 p.m.
February 27, 2013
Property/Operations Committee
5:30 p.m.
March 6, 2013
Board Meeting
6:00 p.m.
March 20, 2013
Education/Human Resources Committee
4:30 p.m.
March 20, 2013
Special Education Advisory Committee
7:00 p.m.
March 27, 2013
Property/Operations Committee
5:30 p.m.
April 10, 2013
Board Meeting
6:00 p.m.
April 17, 2013
Education/Human Resources Committee
4:30 p.m.
April 17, 2013
Special Education Advisory Committee
7:00 p.m.
April 24, 2013
Property/Operations Committee
5:30 p.m.
May 15, 2013
Board Meeting
6:00 p.m.
May 21, 2013
Property/Operations Committee
5:30 p.m.
May 22, 2013
Education/Human Resources Committee
4:30 p.m.
May 22, 2013
Special Education Advisory Committee
7:00 p.m.
June 5, 2013
Special Education Advisory Committee
7:00 p.m.
June 19, 2013
Board Meeting
6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


September 15, 2012
Director’s Fall Classic Golf Tournament in
support of the United Way
(Inverary Golf and Country Club)
9:00 a.m. shotgun
start
September 20, 2012
School Council Liaison (PIC) Committee
7:00 p.m.
September 27, 2012
Trustee Retreat
5:00 p.m.
October 18, 2012
School Council Liaison (PIC) Committee
Meeting & School Council Chairs’
Workshop
7:00 pm.

December 6, 2012
School Council Liaison (PIC) – Guest
Speaker
7:00 p.m.
February 21, 2013
School Council Liaison (PIC) Committee
7:00 p.m.
April 25, 2013
School Council Forum
7:00 p.m.
May 23, 2013
School Council Liaison (PIC) Committee
7:00 p.m.

Secondary School Graduation Ceremonies


October 5, 2012
Sharbot Lake HS Graduation Ceremonies
7:00 p.m.
November 3, 2012
Napanee District SS Graduation Ceremonies
4:00 p.m.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


September 21-22, 2012
OPSBA Board of Directors
October 13, 2012
OPSBA Regional Meeting
(Hastings-Prince Edward DSB)
November 30-December 1, 2012
OPSBA Board of Directors
January 31-February 2, 2013
Public Education Symposium
(Sheraton Centre Hotel, Toronto)
February 22-23, 2013
OPSBA Board of Directors
March 21-23, 2013
OPSBA Labour Relations Symposium
(Sheraton Centre Hotel, Toronto)
April 26-27, 2013
OPSBA Board of Directors
June 6-8, 2013
OPSBA 2013 AGM & Program
(Niagara Falls, ON)
July 4-6, 2013
Canadian School Boards’ Association 2013 Congress
(Vancouver, BC)

RECESS TO PRIVATE SESSION

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Board recess at 6:45~p.m. for five minutes to reconvene in Private Session at 6:50 p.m.–Carried
        
COMMITTEE OF THE WHOLE BOARD

        MOVED BY Trustee Crawford, seconded by Trustee Murray, that the Board resolve itself into a Committee of the Whole Board in Private Session at 6:50 p.m.– Carried

PRIVATE SESSION - ATTENDANCE


H. Chadwick, Chair
G. Beavis
H. Brown
E. Crawford
L. French, Vice-Chair
A. Goodfellow
D. Jackson
B. Milligan, Student Trustee
P. Murray
S. Ruttan
C. Yun, Student Trustee

AUDIT COMMITTEE

        Trustee French presented the report of the Audit Committee of August 28, 2012.

        MOVED BY Trustee French, seconded by Trustee Jackson, that the report of the Audit Committee of August 28, 2012, be adopted.

        The following motions were incorporated into the Audit Committee minutes, and are passed in accordance with Policy 9, Section 8.1.0:

Regional Internal Audit Update

        That the Board receive the Regional Summary of Audit Findings and Best Practices in the areas of Compensation, Pay, Benefits and Timekeeping Audits, performed October 2011 to April 2012, as outlined in the report.

2011-2012 Board Financial Statements – Audit Planning Report for the Year Ended August~31, 2012

        That the Board approve the 2011-2012 Board Financial Statements — Audit Planning Report of the Limestone District School Board, for the year ended August 31, 2012.

Charitable Trust – Draft Financial Statements for the Year Ended December 31, 2011

        That the Board accept the Audited Financial Statements of the Limestone District School Board Charitable Trust for the year ended December 31, 2011.

        The original motion was called and Carried.

PERSONNEL UPDATE

Staff Changes

        The Support Staff changes were received as information.

SAFE SCHOOLS UPDATE

        Mr. Burra provided a Safe Schools Update.

PROPERTY UPDATE

Southview Public School

        Trustee Jackson asked about a letter that came from a resident, regarding the start-up at Southview Public School.

        Superintendent Richard indicated that a communication was sent to parents explaining the minor delay in completion of the Southview Public School project.  He said that the project is proceeding very well and on target to be completed by mid-October.  

        The Director will respond to the letter.

École Sir John A. Macdonald Public School

        Trustee Crawford asked that an update be provided on the status of École Sir John A. Macdonald Public School.

        Superintendent Richard provided an update on the progress of the work being done at École Sir John A. Macdonald Public School.

LABOUR UPDATE

        Trustee Goodfellow declared a conflict of interest as her son is an employee of the Limestone District School Board, and she withdrew from the meeting.

        Student Trustees Milligan and Yun withdrew from the meeting.

        Superintendent Labrie provided a labour update, as the result of passing of Bill 115: Putting Students First.

COMMITTEE TO RISE AND REPORT

        MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

        MOVED BY Trustee Ruttan, seconded by Trustee Crawford, that the meeting adjourn at 7:40~p.m.-Carried