Your browser does not support JavaScript!
August 22, 2012 - Regular Meeting
Regular Meeting
Limestone District School Board
August 22, 2012

        A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, August 22, 2012, at 5:00 p.m.
Present Trustees:
H. Chadwick (Chair)
        G. Beavis
        H. Brown
        E. Crawford
        L. French (Vice-Chair)
        A. Goodfellow
        D. Jackson
        B. Milligan (Student Trustee)
        P. Murray
        S. Ruttan
Present Staff:
Erin Braidford, Manager, Financial Services
Krishna Burra, Assistant to the Director, Safe Schools
Jane Douglas, Communications Officer
David Fowler, Manager, Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Roger Richard, Superintendent of Business
Wayne Toms, Manager of ITS and Planning Officer
        Chair Chadwick called the meeting to order, welcoming those present to this evening’s meeting.  She reported that regrets were received from Student Trustee Yun.

DECLARATION OF CONFLICT OF INTEREST

        Trustee Goodfellow indicated that if there was a labour update in Private Session, she would be declaring a conflict of interest, as her son is an employee of the Limestone District School Board.
        
BOARD AGENDA
        
        MOVED BY Trustee Jackson, seconded by Trustee French, that the agenda, as distributed, be adopted.– Carried

CHAIR’S COMMENTS

        The Chair welcomed Trustees to the 2012-2013 session of the Limestone District School Board.  She addressed the current labour situation and acknowledged along with both the Union and Ministry, our shared goals of student achievement and well-being, labour peace, and fiscal responsibility.  She stated that the public education system in Ontario is one of the best in the world and we at Limestone take great pride in being a part of that.  She said that we recognize our responsibility to safeguard the public trust placed in us in our governance role.

        Chair Chadwick commented that the Trustees of the Limestone District School Board appreciate the challenges of the current Ontario economy, and recognize that significant fiscal restraint is necessary for full recovery.  She advised that the Limestone District School Board has begun bargaining with all of its union locals, noting that meetings are scheduled and we are proceeding in accordance with the requirements of the Ontario Labours Relations Act.  She remarked that the Trustees are committed to operating within the fiscal limitations and to achieving agreements within the approved budget.  She said that Trustees are committed to honouring their obligation to bargain in good faith and seek to preserve positive relationships with their employees and unions.  She reported that Limestone’s Senior Staff and local union leaders have all committed to this collaborative but complex work to create honourable and mutually satisfactory agreements.  She said that we believe that this is to be in the best interest of our students, schools, and community, and also in the best interest of sustaining confidence in public education.

        The Chair stated that while it has been summer vacation for most of the students, there still has been much activity in the schools by Facility Services, and many teachers and staff have been participating in professional development opportunities, all in preparation for the new school year.  She commended everyone on their dedication to their professions in ensuring the best learning environments for our students.

        Chair Chadwick thanked the Trustees who took the time this summer to attend conferences and meetings and other events on behalf of the Limestone District School Board.  She reported that schools are open for registration the week of August 27th and classes begin Tuesday, September 4th.  She said that we are excited to welcome new and returning students and families to our schools.

        Chair Chadwick wished everyone a wonderful last few weeks before classes start on September 4.  She said that we know as they make the preparations for return to class, both staff and students have the apprehension and wonder that a new year brings.  She wished them all the best for the 2012-2013 school year and assured them of our continued support.

DIRECTOR’S UPDATE
        
        The Director welcomed everyone back to a new school year.  She said that most of her update will be provided by Manager Fowler, who will update us on the physical readiness of our schools and the work that has taken place over the summer to prepare for our learning environments for another great year in Limestone.

        Director Hunter commented on a few of the initiatives and events that have taken place already as we begin our year.  She reported that this morning, over 200 Limestone DSB and Algonquin and Lakeshore Catholic DSB administrators and Educational Services leaders, as well as community agency representatives attended a half-day session on school mental health initiatives, noting that Dr. Kathy Short and Dr. Nasreen Roberts made presentations to the groups during which provincial initiatives to support child and youth mental health and well-being were discussed and a new local website to support the work of staff in helping the students with mental health needs was introduced.  She indicated that the implementation of the Limestone DSB mental health strategy is well underway, and will continue in earnest over the course of this year, noting that more could be shared at Special Education Advisory Committee and Education/Human Resources Committee meetings.

        Director Hunter reported that this afternoon, secondary school administration teams met to analyze achievement trends and to begin their school improvement planning for the year.  She said that today was a great start to what will be a year full of rich learning and growth for all.

        The Director showed Trustees the Roots of Empathy plaque, indicating that the program will be extended into 12 or more Full-Day Kindergarten classes this year, with training and resources provided by the National Roots of Empathy Organization to prepare the Early Childhood Educators who deliver the program in the Full-Day Kindergarten program.  She said that the extension of the program is in addition to 35 Grade 2-8 programs.  She stated that this program is reflective of Limestone’s understanding of the importance of the link between achievement and well-being, and of our commitment to the social and emotional health of every child we serve.

        Director Hunter congratulated all Limestone DSB graduates and other individuals who were part of the Summer Olympic Games in London, who did us all so proud.

        Manager Fowler provided information concerning the status of the summer capital projects.  He stated that, as previously reported, the completion of the new school construction for École Sir John A. Macdonald Public School has been delayed.  He reported that there is a contingency plan in place, where English Full-Day Kindergarten to Grade 3 will attend at the former J.E. Horton PS building, English Grade 4 to 6 and French Immersion Full-Day Kindergarten to Grade 6 will attend at the former École Lundy’s Lane School building, and English Grade 7 and 8 students will attend at LaSalle Secondary School.  He indicated that the project should be completed by November 1 or earlier.  He showed pictures of the new construction at the site.

        Manager Fowler displayed pictures of the new construction at the Southview Public School site in Napanee.  He reported that there are minor delays with the project, noting that 23 of the 27 classes at Southview Public School will be open for September 4.  He further reported that the gymnasium, library and office space should be completed by the end of September.  He advised that the four Kindergarten classrooms will not be ready by September 4 because all of the mechanical systems for these classrooms are fully integrated with the library/gym spaces and therefore will not be ready until later.  He indicated that the four Kindergarten classes would attend at the former H.H. Langford Public School building.

        Manager Fowler reported that Pre-Eng Contracting Limited was awarded the tender for the construction of a new K-12 school building at Sharbot Lake.  He indicated that a start-up meeting was held, and that the preparatory work at that site would begin next week.  He displayed the artist’s rendition of the building.

        Manager Fowler reported that the Full-Day Kindergarten renovations and additions at Harrowsmith Public School, Bayridge Public School and Centennial Public School are well underway and should be completed by the third week in September.  He further reported that the project at Cataraqui Woods Elementary School will be delayed until October.  He noted that the Principals all have contingency plans in place for these sites.

        Manager Fowler stated that Facility Services staff have worked hard over the summer to get schools ready for the September 4 school opening.  He showed pictures of some of the work done at Loughborough PS, Elginburg PS, Glenburnie PS, Fairfield ES, Frontenac SS, Bayridge SS, and Sydenham HS.

         Manager Fowler commented on the roofing project being done at Selby Public School, noting that problems were encountered with the siporex deck.  He indicated that there are five classrooms in the area affected, and that the Principal at the school has a contingency plan in place to relocate those students, whose classrooms have been affected, to other areas in the school while the roofing section in question is replaced.

        In response to a question from Trustee Jackson regarding the status of the addition at Sydenham High School, Manager Fowler stated that there were a few minor delays in finalizing all of the approvals from the municipality.  He said, however, that the site plan has now been accepted, and the tender will be going out in the next few weeks.

        Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES

        Trustee Murray extended condolences to Debbie Cadue, Staffing Specialist (Support), Human Resources Department, on the loss of her mother-in-law, and to DJ Cadue, Caretaker at Rideau Public School, on the loss of his grandmother.

        Trustee Murray extended condolences to Brian Bontekoe, a teacher at KCVI, on the loss of his mother.

        Trustee Crawford extended condolences to former Chair of the Limestone District School Board, Ross Drummond, on the loss of his brother-in-law.

EXPRESSIONS OF CONGRATULATIONS

        Trustee Ruttan congratulated Sara Wellwood, a teacher at Storrington Public School, and her husband, on the birth of their daughter.

        Trustee French congratulated Alia Estabrooke, a teacher at The Prince Charles School in Napanee, and her partner, on the birth of their son.

       Chair Chadwick congratulated Molly Slate, an Assistant Vice-Principal, and her husband on the birth of their daughter, as well as Rosemary Groenewegen, Elementary Office Coordinator, on the birth of her granddaughter.

BOARD MINUTES

        MOVED BY Trustee Brown, seconded by Trustee Murray, that the Board Minutes of June 20, 2012, as distributed, be approved.–Carried

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the Special Board Minutes of July 25, 2012, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION REPORT

        Trustee French advised that OPSBA has been busy over the summer with respect to a number of communications.  She advised that she has, as Regional Vice-Chair, assumed Executive Council duties due to the illness of the person in that position. She reported that the OPSBA Annual General Meeting was held in June which she and Trustee Goodfellow attended in Thunder Day, and that the Canadian School Boards’ Association Conference was held in July, noting that she and Chair Chadwick attended that conference – notes were distributed.

        Trustee French highlighted the pending elections, as a result of the vacancy in the OPSBA President’s position.  She advised that elections will be held at the September 21 and 22, 2012 OPSBA Board of Directors’ meeting.  She indicated that nominations for the position of President, First Vice-President and Second Vice-President are being accepted.  She said that if the President’s vacancy is filled by the First or Second Vice-President, then elections for those positions will be held at the same time.  She advised that if vacancies are created in the Regional areas, then those vacancies will be filled at the Regional Meeting in October.  Nominations for the election can come from any member Board Trustee, and they close on August 23, 2012.

        Trustee French indicated that a number of meetings have taken place related to labour relations activities over the summer, noting that OPSBA will continue to share information, and looks forward to the best outcome for students and staff.

ÉCOLE SIR JOHN A. MacDONALD PUBLIC SCHOOL INTEGRATION COMMITTEE UPDATE

        Trustee Crawford reported that the work of the Integration Committee was completed in June, with closing ceremonies for the schools being held.  She reported that a contingency plan meeting was held at LaSalle Secondary School, and at the end of August, three meetings will be held with the Principal, parents, and students in attendance at each of the three schools, where students will be going so that children know where they are going and what classes they will be in.  She said that things are progressing.  She said that Tri-Board Student Transportation Services has been informing parents, who need transportation provided for their children, about the transportation arrangements.

SOUTHVIEW PUBLIC SCHOOL INTEGRATION COMMITTEE UPDATE

        Trustee French reported that no Integration Committee meeting was held over the summer.  She advised that an Open House for parents and students of Southview Public School will be held the evening of August 31, 2012.  She said that there is a lot of excitement in the community.

        Trustee French reported that communication is underway with the individual parents of the Kindergarten students, letting them know that their Kindergarten children will be attending H.H. Langford Public School, while the construction work in the Kindergarten classroom areas at Southview Public School is being completed.

        Director Hunter indicated that Trustees will be sent a copy of the letter that the parents will receive, advising of the contingency plan.  She advised that Peggy Browne has agreed to be the interim Principal at H.H. Langford Public School for the Kindergarten children.  She said that a comprehensive plan for those children is being put in place to ensure their safety.

STUDENT TRUSTEE REPORT

        Student Trustee Milligan reported that he and Student Trustee Yun had attended the Ontario Student Trustee Association’s Annual General Meeting that was held from May 24-27, 2012 for all Student Trustees in Ontario.  He advised that many keynote speakers attended to discuss pressing matters and future projects for Student Trustees.  He reported that the new Executive Council was elected for the 2012-2013 school year, advising that Student Trustee Yun was elected Secretary of the Public Board Council.

        Student Trustee Milligan stated that Minister of Education Broten spoke at the AGM about Bill 13 and the Student Trustees Anti-Bullying efforts related to the Gay-Straight Alliance campaign.  He said that in the Annual Report, last year’s President, Jenny Williams, commented on their progress working with the Coalition for Child and Youth Mental Health, noting that this year, OSTA-AECO has created their Mental Health report, “The Foundation of Education: The Mental Health and Well-Being of Ontario’s Students” where they focused on the results and comments from the 2011 Ontario Student and Parent Survey.  He said that from this, OSTA-AECO was then able to draft the “Charter of Rights: Mental Health and Well-Being for Children and Youth”.  He indicated that Miss Williams also commented on the Response and Position to the Drummond Report.  He said that Student Trustees played a large role in the creation of the response, where they did not approve of: limiting secondary school credits to 32, cutting of technology, textbooks and classrooms supplies.  He advised that Student Trustees did support the call for investments in First Nations education.  He indicated that many of the cuts laid out in the Drummond Report were not followed through within the budget; however, the limit to secondary school credits was announced at 34 credits.  Student Trustee Milligan advised that OSTA-AECO is currently working with the Ministry of Education, and the Ontario Undergraduate Student Alliance and the College Student Alliance to improve Ontario’s guidance system, and to help with the implementation plan for the credit limit, so that it has the least impact on students.

        Student Trustee Milligan advised that he and Student Trustee Yun did discuss some things that they wanted to try this year with the Interschool Council, noting that they discussed the possibility of each high school hosting a meeting to encourage every school to participate and to learn more about how each student leadership group works inside their school.  He said that they are awaiting a response about this matter from the Interschool Council Advisor.

ACCOUNTS

        MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that, subject to Trustees’ scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of June 2012 (SDS disbursement Batches 29272-29433) totalling $12,679,482.74 and (SDS disbursement Batches 29305-29434) totalling $1,562,659.10 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

        MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that, subject to Trustees’ scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of July 2012 (SDS disbursement Batches 28452-29568) totalling $15,987,664.30and (SDS disbursement Batches 29501 and 29534) totalling $4,438.65 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

        Trustee Goodfellow thanked Manager Braidford, Financial Services, and her staff, for the time they took to answer her questions.

INTERIM FINANCING FOR NEW SHARBOT LAKE SCHOOL

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the Board approve obtaining a revolving term loan with the Royal Bank in the amount of $18 million in order to interim finance the new school project at Sharbot Lake.–Carried

BUILDING CONSTRUCTION INTERNSHIP PROGRAM – V. MARQUES CONSTRUCTION

        MOVED BY Trustee Jackson, seconded by Trustee Brown, that the Board enter into an agreement with V. Marques Construction for the construction of a single family residence in the Lyndenwood Subdivision (Lot 81, 1221 Mazzolin Crescent), City of Kingston, to be completed by January 27, 2013 by the Q.E.C.V.I. Building Construction Internship Program.–Carried
                        
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     Samples of “An Educated Minute” produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.  The web site address for “An Educated Minute” is: www.educatedminute.com.

FUTURE MEETINGS


To Be Determined
Committee of the Whole Board (Policy)
6:00 p.m.
August 28, 2012
Audit Committee
6:00 p.m.
September 5, 2012
School Enrolment/School Capacity Committee of the Whole Board
6:00 p.m.
September 12, 2012
Board Meeting
6:00 p.m.
September 19, 2012
Education/Human Resources Committee
4:30 p.m.
September 19, 2012
Special Education Advisory Committee
7:00 p.m.
September 26, 2012
Property/Operations Committee
5:30 p.m.
October 10,  2012
Board Meeting
6:00 p.m.
October 17, 2012
Education/Human Resources Committee
4:30 p.m.
October 17, 2012
Special Education Advisory Committee
7:00 p.m.
October 24, 2012
Property/Operations Committee
5:30 p.m.
November 14, 2012
Board Meeting
6:00 p.m.
November 21, 2012
Education/Human Resources Committee
4:30 p.m.

November 21, 2012
Special Education Advisory Committee
7:00 p.m.
November 26, 2012
Committee of the Whole Board (Caucus) Meeting
6:00 p.m.
November 28, 2012
Property/Operations Committee
5:30 p.m.
December 3, 2012
Initial Meeting
6:00 p.m.
December 12, 2012
Special Education Advisory Committee
7:00 p.m.
January 9, 2013
Board Meeting
6:00 p.m.
January 16, 2013
Education/Human Resources Committee
4:30 p.m.
January 16, 2013
Special Education Advisory Committee
7:00 p.m.
January 23, 2013
Property/Operations Committee
5:30 p.m.
February 13, 2013
Board Meeting
6:00 p.m.
February 20, 2013
Education/Human Resources Committee
4:30 p.m.
February 20, 2013
Special Education Advisory Committee
7:00 p.m.
February 27, 2013
Property/Operations Committee
5:30 p.m.
March 6, 2013
Board Meeting
6:00 p.m.
March 20, 2013
Education/Human Resources Committee
4:30 p.m.
March 20, 2013
Special Education Advisory Committee
7:00 p.m.
March 27, 2013
Property/Operations Committee
5:30 p.m.
April 10, 2013
Board Meeting
6:00 p.m.
April 17, 2013
Education/Human Resources Committee
4:30 p.m.
April 17, 2013
Special Education Advisory Committee
7:00 p.m.
April 24, 2013
Property/Operations Committee
5:30 p.m.
May 15, 2013
Board Meeting
6:00 p.m.
May 21, 2013
Property/Operations Committee
5:30 p.m.
May 22, 2013
Education/Human Resources Committee
4:30 p.m.
May 22, 2013
Special Education Advisory Committee
7:00 p.m.
June 5, 2013
Special Education Advisory Committee
7:00 p.m.

June 19, 2013
Board Meeting
6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


September 20, 2012
School Council Liaison (PIC) Committee
7:00 p.m.
October 18, 2012
School Council Liaison (PIC) Committee
Meeting & School Council Chairs’
Workshop
7:00 pm.
December 6, 2012
School Council Liaison (PIC) – Guest
Speaker
7:00 p.m.
February 21, 2013
School Council Liaison (PIC) Committee
7:00 p.m.
April 25, 2013
School Council Forum
7:00 p.m.
May 23, 2013
School Council Liaison (PIC) Committee
7:00 p.m.

Secondary School Graduation Ceremonies


October 5, 2012
Sharbot Lake HS Graduation Ceremonies
7:00 p.m.
November 3, 2012
Napanee District SS Graduation Ceremonies
4:00 p.m.

PROGRAM AND ACCOMMODATION REVIEW COMMITTEE MEETINGS

        There are no Program and Accommodation Review Committee meetings scheduled at this time.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


September 21-22, 2012
OPSBA Board of Directors
October 13, 2012
OPSBA Regional Meeting
(Hastings-Prince Edward DSB)
November 30-December 1, 2012
OPSBA Board of Directors
January 31-February 2, 2013
Public Education Symposium
(Sheraton Centre Hotel, Toronto)
February 22-23, 2013
OPSBA Board of Directors

March 21-23, 2013
OPSBA Labour Relations Symposium
(Sheraton Centre Hotel, Toronto)
April 26-27, 2013
OPSBA Board of Directors
June 6-8, 2013
OPSBA 2013 AGM & Program
(Niagara Falls, ON)
July 4-6, 2013
Canadian School Boards’ Association 2013 Congress
(Vancouver, BC)

RECESS TO PRIVATE SESSION

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the Board recess at 5:45~p.m. for five minutes to reconvene in Private Session at 5:50 p.m.–Carried
        
COMMITTEE OF THE WHOLE BOARD

        MOVED BY Trustee Crawford, seconded by Trustee Brown, that the Board resolve itself into a Committee of the Whole Board in Private Session at 5:50 p.m.– Carried

PRIVATE SESSION - ATTENDANCE


H. Chadwick, Chair
G. Beavis
H. Brown
E. Crawford
L. French
A. Goodfellow
D. Jackson
B. Milligan
P. Murray
S. Ruttan

PERSONNEL UPDATE

Staff Changes

        The Secondary and Elementary teaching staff changes were received as information.
        The Support Staff changes were received as information.

        A request was made that an overview of the staffing process be provided at a future Education/Human Resources Committee meeting.

LABOUR UPDATE

        Trustee Goodfellow declared a conflict of interest as her son is an employee of the Limestone District School Board and she withdrew from the meeting.

        Student Trustee Milligan withdrew from the meeting.

        Superintendent Labrie provided a labour update.

        Trustee Goodfellow, and Student Trustee Milligan returned to the meeting.

SAFE SCHOOLS UPDATE

        There was no Safe Schools Update.

PROPERTY UPDATE

        A property matter was discussed.

CHAIR’S UPDATE

        The Chair provided an update.

COMMITTEE TO RISE AND REPORT

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

TRUSTEE RETREAT

        A Trustee Retreat is to be held on Thursday, September 27, 2012, beginning at 5:00 p.m.

ADJOURNMENT

        MOVED BY Trustee Crawford, seconded by Trustee Jackson, that the meeting adjourn at 7:00~p.m.-Carried