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May 16, 2012 - Regular Meeting
Regular Meeting
Limestone District School Board
May 16, 2012

        A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, May 16, 2012, at 6:00 p.m.             
Present Trustees:
H. Chadwick (Chair)
        T. Amirault, (Student Trustee)
        G. Beavis
         H. Brown
        E. Crawford
        L. French (Vice-Chair)
        A. Goodfellow
        D. Jackson
        P. Murray
        J. Pugh (Student Trustee)
        S. Ruttan
Present Staff:
Erin Braidford, Manager, Financial Services
Krishna Burra, Assistant to the Director, Safe Schools
Jane Douglas, Communications Officer
David Fowler, Manager, Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Shawn Lehman, Supervising Principal
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Sue McWilliams, Manager, Human Resources
Karen Smith, Communications Officer
Wayne Toms, Manager of ITS and Planning Officer

        Chair Chadwick welcomed those present to this evening’s Board meeting.  She acknowledged the fine work of the students in the LCVI Cooks Internship Program.  She said that although they were unable to be present tonight, they did prepare the hors d’oeuvres for the reception held prior to the meeting.  She thanked the students, and teachers Doug James and Ian Montgomery for providing them.

        Chair Chadwick said that people may have noticed the trailer outside of the Education Centre when they first arrived.  She advised that it was built by students in teacher Mike Mol’s Specialist High Skills Major and Manufacturing Technology classes at Sydenham High School, and the project was funded by the Limestone Learning Foundation.

        Chair Chadwick reported that the students custom-designed and built this ultimate recreational vehicle hauler as a project, that is now the centre of a fundraising campaign called “Wheels for Drew.”  She further reported that Drew is a graduate of Sydenham High School, and he was injured while on a volunteer mission in Peru.  The money raised by the trailer will be donated to the Cumpson family to support the cost of a very specialized wheelchair for Drew.

        The Chair stated that this is one example of the many amazing projects and causes students of Limestone are engaged in throughout the district.  She commented that she was also happy to report that Jordan Bain, a student at Napanee District Secondary School, had won the Gold medal in auto-painting this afternoon at the National Skills competition in Edmonton, and he will now represent Canada at the World Skills competition in Germany.  

PRESENTATION

Limestone Student Achiever Awards                                       

        The Chair said that tonight, we gather together – school staff, families and friends – to recognize this year’s Student Achievers, indicating that the 12 dedicated and compassionate young people who have made a significant difference throughout their high school careers, both in their school and throughout the broader community, will each be presented with a Limestone Student Achievers Award.  She called on James Bonham-Carter, Vice-Principal at Napanee District Secondary School, to come forward to begin the presentation of the 2012 Limestone Student Achiever Award.

        James Bonham-Carter, Vice-Principal at Napanee District Secondary School, was present.  He welcomed family members, friends and supporters of those receiving the Limestone Student Achievers Award.  He stated that this evening is a celebration of the accomplishments of a number of students from across our district.  He also welcomed the award winners, stating that their achievements, accomplished through dedication and perseverance, set the bar with respect to excellence in several areas.  He said that their achievements make our schools better, and that they inspire their fellow students, staff and community members alike.

        Mr. Bonham-Carter advised that the Limestone Student Achievers Award recognizes students whose exceptional accomplishments merit recognition beyond the school level and who have demonstrated exemplary achievement in the arts, athletics, leadership, academic standing and significant contributions to their community.  He thanked Trustees Beavis, Goodfellow and Jackson for their work on the selection committee for these awards.

        Mr. Bonham-Carter stated that it is now his honour to call on the following Trustees to make presentations to the following students who are the recipients of a 2012 Limestone Student Achievers Award:        


Student
School
Presenter
Jamie Burns
LaSalle Secondary School
Trustee Crawford
Rachel Choma
Bayridge Secondary School
Trustee Brown
Heather Evans
Frontenac Secondary School
Trustee French
Nicole Fyke
Bayridge Secondary School
Trustee Beavis
Leah Maxwell
LCVI
Trustee Jackson
Sarah McCullough
Sharbot Lake High School
Trustee Goodfellow
Kate Pinchin
KCVI
Trustee Murray
Adam Raymond
QECVI
Chair Chadwick
Charlie Tremblay
QECVI
Chair Chadwick
Elwin Van Alst
Sydenham High School
Trustee Ruttan
Patrick Vanderholst
Sydenham High School
Trustee Ruttan
Clement Yun
KCVI
Trustee Murray

        Copies of the citations were read and recipients were presented with a copy of his/her citation, an award certificate, as well as a Limestone Student Achievers medallion.

        Mr. Bonham-Carter congratulated the deserving students, stating that it has been his pleasure to share in this celebration with them.  He advised that the names of the recipients of this award are recorded on a plaque permanently displayed in the Barry C. O’Connor Board Room at the Limestone Education Centre.

        Mr. Bonham-Carter recognized Darlene Kirkpatrick and Jane Douglas, Communications Department, who had facilitated the awards process.  He thanked them for their work, and attention to detail.

        Mr. Bonham-Carter thanked everyone for attending this evening’s meeting to celebrate with our students.

        Chair Chadwick, on behalf of the Trustees, congratulated the recipients of this prestigious award.  She recognized James Bonham-Carter, and thanked him for his work regarding the Limestone Student Achievers Award.

        The Chair called a five-minutes recess.

DECLARATION OF CONFLICT OF INTEREST

        No Trustee declared a conflict of interest.
        
BOARD AGENDA
        
        Trustee Jackson indicated that he had would be bringing forward two Notices of Motion for consideration at the June 20, 2012 Board meeting.

        MOVED BY Trustee Crawford, seconded by Trustee Jackson, that the agenda, as amended, be adopted.– Carried

CHAIR’S COMMENTS

        Chair Chadwick stated that she was taking this opportunity to review/clarify some aspects of the Board’s program and accommodation review process, and the status of the two current committees.  She said that as Trustees are aware, we have two PARCs in the city of Kingston – one for the elementary schools in Kingston North and one for the high schools and two senior elementary schools in Central Kingston.  She advised that the North Kingston PARC has completed its meetings, and in accordance with policy timelines, the Director has been forwarded the final report, which will be presented to Trustees at a School Enrolment/School Capacity Committee of the Whole Board meeting in the near future.  She further advised that the Central Kingston PARC just held its second public meeting last evening, and will be deliberating recommendations at PARC working meetings over the coming weeks.  She said that this committee will still hold at least two more public meetings as it prepares its final report.

        Chair Chadwick indicated that it seemed like a good time to make the public aware of some of the future steps involved with both of these PARCs. She reported that once the Director and Senior Staff have reviewed the PARC report, they will prepare and present Trustees with a second report.  She said that this will also be presented at a School Enrolment/School Capacity Committee of the Whole Board meeting, followed by a public meeting to hear feedback and reaction.  She advised that a further report responding to public input will be prepared and Trustees will have all these reports to consider prior to any decision making.  Chair Chadwick indicated that the deliberation phase is open ended and Trustees can and will take as much time as they need and can request additional information as they see fit to ensure satisfactory consideration of all possibilities.

        The Chair commented that as Trustees have been advised, the Director has made outreach to local municipal and educational organizations, as well as other possible partners, in regards to the reviews to invite communication regarding any sustainable, that is, financially viable agreements for potential use of space.  She stated that she is confident that both the Director and Senior Staff will continue their advocacy and discussions in this regard.  She stated that it is also important to note that as the two PARCs have relatively close time frames that neither PARC report will be deliberated in isolation by either Trustees or Senior Staff.  She indicated that there will be an opportunity to consider both, and their mutual interests.

        The Chair remarked that Trustees recognize that accommodation reviews are stressful for the school communities involved.  She said that we respect and appreciate their passion and dedication to their respective school.  She said that in fact, we would be disappointed if it wasn’t that way.  She also said that at the same time, we have to respect our mandate to provide the best possible programming for all students in the district, now and in the future, and we must be mindful of our fiscal responsibility and accountability to both the taxpayer and the province.  She commented that these are challenging times with limited resources both locally and provincially, and it will take creative solutions combined with courageous and intelligent decision making to best meet the needs of the students and the school communities.

        Chair Chadwick stated that lastly she wanted to note that all information and minutes are posted on the Board’s website, and shortly interested members of the public will be able to access a Frequently Asked Questions document.  She said that similarly, all meeting dates are on the website and meetings for public input are also well advertised.

DIRECTOR’S UPDATE
        
        Director Hunter echoed Trustee Ruttan’s comments, that it is gratifying to see the Limestone Student Achiever Award presented to a diverse group of students.

        The Director said that we all know it is a busy time of year.  Staff, Administrators and Senior Staff are busy preparing for next year.  She said that EQAO elementary assessments will occur shortly.  She expressed appreciation for the significant work that teachers, educational assistants, school administrators, program team members, and Senior Staff have engaged in all year long in every single school to develop our students’ thinking and problem-solving skills,  and to improve their language and mathematical literacy.  She also thanked everyone for the commitment to helping our students leading up to and during the week of assessment so that every student has a level playing field which to demonstrate their learning.  She commented that Educational Services staff have worked hard with school staff to ensure appropriate assistive technology in our schools, and that other accommodations will be in place where needed.  She said that the attention to individual needs of students will allow them to reflect the hard work in which staff and students have been engaged in throughout the year.

        Director Hunter advised that Newburgh Public School had an unexpected tragic loss of a parent.  She expressed condolences to the family and friends of the parent.

        The Director referred to a recent article in Kingston Life magazine, “Learning with Both Hands”, and the comments made by Program Leader (Skills Training & Technology) Mike Sewell, about Focus Programs and the benefits of our Focus Programs to all student pathway choices.
        
        The Director advised that Frontenac Secondary School photography students are having an exhibit at the Pump House Steam Museum between May 29 and July 31, 2012.

        The Director reported that Jordan Bain, a Napanee District Secondary School student, had won a Gold medal in Auto-painting at the National Skills competition this afternoon, and that he will advance to the World Skills competition.

        Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES

        Trustee Ruttan extended condolences to Linda Caird, a caretaker at Perth Road Public School, on the loss of her sister-in-law.

        Trustee Crawford extended condolences to Ashley Riley, a teacher at Elginburg Public School, on the loss of her father.

        Trustee Beavis extended condolences to Mike Corea, a caretaker at James R. Henderson Public School, on the loss of his father-in-law.

        Trustee Murray extended condolences to Mary Platt, a teacher at Rideau Public School, on the loss of her father.

        Trustee Brown extended condolences to Christie Woogh and Sean Dunleavy, teachers at Tamworth Elementary School, on the loss of Christie’s grandmother.

        Trustee Brown extended condolences to Bruce Todd, a teacher at Ernestown Secondary School, on the loss of his sister.

        Trustee Jackson extended condolences to Laurie Preston, LC-Limestone Education Centre, on the loss of her father.

        Chair Chadwick extended condolences to Vickie Laurie, a caretaker at First Avenue Public School, on the loss of her mother.

EXPRESSIONS OF CONGRATULATIONS

        Trustee Ruttan congratulated Courtney John, a teacher at Perth Road Public School, and his wife, on the birth of their son.

        Trustee Beavis congratulated Brigid Steele, Vice-Principal at Welborne Avenue Public School, and her husband, Max, a teacher at Educational Services, on the birth of their son.

        Trustee Beavis congratulated Cynthia Greenlees, a teacher at Lancaster Drive Public School, and her husband, on the birth of their identical twin girls.

        Trustee Murray congratulated Kim Lockhart, a teacher at Rideau Public School, and her husband, on the birth of their daughter.

        Trustee French congratulated Jordan Bain, a student at Napanee District Secondary School, on winning a Gold medal in Auto-painting this afternoon at the National Skills competition in Edmonton, noting that he will now represent Canada at the World Skills competition in Germany.

        Trustee Brown congratulated Jack Dafoe, Claire Kimmett, Ben Grainger, and Matt Thompson, students at Newburgh Public School, and their teacher Mike Pouliot, on winning the All Science Challenge at Queen’s University on May 4th.

        Chair Chadwick congratulated Bonney Morris-Pocock, a teacher at QECVI, and her husband, on the birth of their son.

BOARD MINUTES

        MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the Board Minutes of April 11, 2012, as distributed, be approved.–Carried

        MOVED BY Trustee Brown, seconded by Trustee Murray, that the Committee of the Whole Board Minutes of April 30, 2012, as distributed, be approved.–Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

EDUCATION/HUMAN RESOURCES COMMITTEE

        Trustee Brown presented the report of the Education/Human Resources Committee of April 18, 2012.

        MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of April 18, 2012, be received.–Carried

SPECIAL EDUCATION ADVISORY COMMITTEE

        Trustee Murray presented the report of the Special Education Advisory Committee of April 18, 2012.

        MOVED BY Trustee Murray, seconded by Trustee Crawford, that the report of the Special Education Advisory Committee of April 18, 2012, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of April 25, 2012.

        MOVED BY Trustee Jackson, seconded by Trustee Beavis, that the report of the Property/Operations Committee of April 25, 2012, be adopted:

        The following motions were incorporated in the Property/Operations Committee minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Pre-Qualification of General Contractors for Additions and Renovations of Schools (Projects Less than $1,000,000)

        That the Board approve the following preferred list of general contractors for construction projects estimated to cost less than $1 million: T.A. Andre & Sons Ltd., David J. Cupido Construction Ltd., Emmons & Mitchell Construction Ltd., Mirtren Contractors Ltd., Tom Belch & Sons Building Contractors Ltd., and Wemp & Smith Construction Ltd.

Pre-Qualification of General Contractors for Additions and Renovations of Schools (Projects Valued at $1,000,000 to $5,000,000)

        That the Board approve the following preferred list of general contractors for construction projects estimated to cost between $1 million and $5 million: T.A. Andre & Sons Ltd., David J. Cupido Construction Ltd., Daoust Construction Ltd., Emmons & Mitchell Construction Ltd., Geertsma Construction Ltd., Mirtren Contractors Ltd., Pre-Eng Contracting Ltd., Taplen Construction Inc., Tom Belch & Sons Building Contractors Ltd., and Wemp & Smith Construction Ltd.

        The original motion was called and Carried.

ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE

        Trustee Murray presented the report of the Environmental Sustainability Advisory Committee of February 1, 2012.

        MOVED BY Trustee Murray, seconded by Trustee Jackson, that the report of the Environmental Sustainability Advisory Committee, be received.–Carried

        Trustee Jackson advised that the School Council at Centennial Public School and the EcoKids Club are hosting an EcoFair this evening from 5:30 p.m. until 7:00 p.m. at the school.  He advised that this is an informative and interactive evening for the whole community of Calvin Park and beyond.  

        Trustee Jackson also advised that students of the Environmental Leadership Focus Program at Bayridge Public School have organized a full day of sustainability-focused activities for Saturday, June 2, 2012, from 8:30 a.m. until 2:30 p.m., that is open to the whole community.

        Director Hunter advised that we have received today, in partnership with Public Health, that the Active Transportation survey results indicated a keen interest to pilot with Cataraqui Woods Elementary School, Sir John A. Macdonald Public School and Fairfield Elementary School to extend the Walking Transportation program.

ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION

        Trustee French reported that the OPSBA Board of Directors met on April 27 and 28, 2012, in Toronto.  She provided the following highlights from that meeting:

  •         Julia Myer, Manager, School and University Partnerships presented on “Right to Play” , and shared some resources with staff;

  •         The OPSBA priorities came forward, and the five priorities with amendments to areas of emphasis were approved;
  •         The OPSBA priority focus is on 21st Century Learning, Education Funding, and Trustee Leadership Capacity;
  •         There were no Member Board Policy Resolutions  received this year;
  •         There was one constitutional amendment that was brought forward.  It will be up to the OPSBA to set the terms based on the individual situation; therefore, no change to be made to the Constitution this year;
  •         OPSBA Membership Fees went forward, and a recommendation that they remain the same for this year, and that the proposed model be implemented next year was approved;
  •         OPSBA Budget was approved, along with the audited financial statements for OPSBA;
  •         Catherine Fyfe was acclaimed as Vice-President of the Canadian School Boards’ Association; and
  •         The 2013 Annual General Meeting will be held in Central West, most likely in Niagara Falls.
        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the OPSBA Report be received.–Carried

        Trustee French stated that she will forward the candidate information in advance of the AGM, and if Trustees have any thoughts about the candidates, to please share them with her.
        
ÉCOLE SIR JOHN A. MacDONALD PUBLIC SCHOOL INTEGRATION COMMITTEE UPDATE

        Trustee Crawford reported that the Integration Committee met on April 23, 2012.  She advised that Ted Whiteland, Project Coordinator for the Board, updated the committee on the part he is playing in LDSB new schools.

        Trustee Crawford indicated that Principal Steve Hedderson, École Lundy’s Lane School, Principal Alison Fraser, J.E. Horton Public School, and Communications Officer Karen Smith spoke about what students created during the design process.  She said that committee members saw what the students had come up with, and opinions were given, with changes to be made.

        Trustee Crawford reported that Manager Fowler provided an update on construction of the new school, indicating that he showed up-to-date slides of the construction.  She said that Manny Brandao, Capital Project Coordinator, is attending meetings at the site every two weeks.

        Trustee Crawford advised that a New School Information Night was held on May 9, 2012, at LaSalle Secondary School, which was hosted by Principals Hedderson and Fraser.  She indicated that they did an excellent job, making a great team.  She reported that Steve Wowk, Chief Executive Officer of Tri-Board Student Transportation Services, and two people from school childcare were in attendance and answered questions.  

        Trustee Crawford reported that the website for the new school has been updated, promoting dates and information regarding registration and transportation.

        Trustee Crawford commented that the event was well attended.  Parents’ questions were answered and there was a lot of input by the community.

        Trustee Crawford remarked that the parents and other members thought the Board has made a great choice in appointing Steve Hedderson as Principal of the new school.  She said that both Mr. Hedderson and Ms. Fraser have worked hard, and that the committee and parents appreciate all of the hours they have contributed to the new school.  She expressed appreciation to Superintendent Marsh for attending the many meetings of the PARC, Design Committee, Integration Committee, as well as for meeting with parents, School Council, Principal and staff of both schools.

        Trustee Crawford stated that the next meeting will be held on May 29, 2012, at 7:00 p.m. at the Limestone DSB Education Centre, 220 Portsmouth Avenue, Kingston.

        Trustee Beavis suggested that a picture of the original Macdonald School on Colborne Street be included in the time capsule.  Trustee Crawford stated that she would bring Trustee Beavis’ suggestion to the next Integration Committee meeting.

SOUTHVIEW PUBLIC SCHOOL INTEGRATION COMMITTEE UPDATE

        Trustee French stated that there is lots of planning and activity happening with regard to Southview Public School.  She said that she is very impressed with how the two school communities are working together and planning for so many different activities.

        Trustee French stated that an Open House was held at the two schools that will close, noting that presentations were provided by School Council, Tri-Board Student Transportation Services, Before and After School Programs, etc.  She said that there is a lot of interest in having access to the new facility.

        Trustee French reported that students at both schools involved, are planning for mascot, crest and motto for the new school.  She said that there are a number of school activities, noting that one activity is an on-line auction to raise funds for new playground structures.

        Trustee French reported that one of the near final Integration Committee meetings will be held in the near future.  At that meeting, Integration Committee members will tour the new school.  She said that there is a lot of interest, particularly in how the Board will assess boundaries.

        Trustee French stated that there is great work happening and the excitement is palpable.

BUDGET CONSULTATION MEETING

        Trustee French presented the minutes of the Budget Consultation meeting of April 30, 2012.

        MOVED BY Trustee French, seconded by Trustee Brown, that the minutes of the Budget Consultation meeting of April 30, 2012, be received.–Carried

MOTION FROM KINGSTON NORTH PARC

        MOVED BY Trustee Ruttan, seconded by Trustee Goodfellow, that the Limestone District School Board approve the following recommendation from the Kingston North PARC:

        “The Kingston North PARC recommends that the Limestone District School Board grant an extension of the time line in section 2.8 of Board Policy 15 (School Accommodation) from 120 days to 180 days.  This will provide the PARC with sufficient time to complete its report.”
                                                                                                                                                         –Carried

STUDENT TRUSTEE REPORT

        Student Trustee Pugh reported that an Interschool Council meeting was held today at LCVI, and that elections for the incoming Student Trustees were held.  He said that they talked about LimeAid, but that event won’t be held this year as they could not find a venue for it, and a date could not be found to accommodate it.  He said, however, that they have set a date for next year, and hopefully, all schools will work around the date.

        Student Trustee Amirault indicated that the student statement on bottled water was brought forward at the Interschool Council meeting, and it was well-received.  He said that the incoming Student Trustees are excited to hear about the bottled water report in the fall.

        Student Trustee Pugh advised that the Interschool Council Day would not happen this year.  He indicated that hopefully a date will be set for next year for this day.

        Student Trustee Amirault reported that Christina Yun, a student at KCVI, and Ben Milligan, a student at Napanee District Secondary School, were elected as the Student Trustees for the 2012-2013 school year.  He thanked Trustees Murray and Goodfellow for being in attendance at the Interschool Council meeting.

        Student Trustee Pugh advised that he will be attending the Ontario Student Trustees’ Association’s (OSTA) Annual General Meeting next weekend.

        Student Trustee Amirault indicated that Limestone students participated in the OSTA Student Survey.

        Trustee Murray thanked the Student Trustees for their kind words and reflection on how the Limestone DSB advocates for student voices.

        Chair Chadwick congratulated Student Trustees Amirault and Pugh on their advocacy work, and she thanked them for their report.

ACCOUNTS

        MOVED BY Trustee Beavis, seconded by Trustee Jackson, that, subject to Trustees’ scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of April 2012 (SDS disbursement Batches 28960-29081) totalling $5,480,825.63and (SDS disbursement Batches 28966-29085) totalling $3,668.75 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

        Trustee Beavis thanked Manager Braidford, Financial Services, and her staff, for the time they took to answer his questions.

NOTICES OF MOTION

        Trustee Jackson presented the following Notices of Motion, to be brought forward at the June 20, 2012 Board Meeting:

PARC Public, Not-for-Profit and Private Partnerships Review Period

        MOVED BY Trustee Jackson, seconded by Trustee , that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on a potential extended review period to allow time for a request for proposal and evaluation of major capital projects involving private, not-for-profit or public partnerships with respect to Board property, and provide an interim or final report to the Board of Trustees for the regularly scheduled August meeting of the Board.

Capital Partnerships

        MOVED BY Trustee Jackson, seconded by Trustee , that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on potential major capital projects procurement methods involving private, not-for-profit or public partnerships with respect to Board property as follows:

1.      To provide recommendations on the analysis and evaluation, and any required professional expertise, for a Capital Partnership RFP or other procurement methods that could be used to obtain and evaluate major capital partnerships;

2.      To report on the procurement methods used by other boards, for example, the North Toronto Collegiate Institute model developed by the Toronto District School Board; and

3.      To provide an interim or final report to the Board of Trustees for the regularly scheduled August meeting of the Board.
                                                                                                
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     Samples of “An Educated Minute” produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.  The web site address for “An Educated Minute” is: www.educatedminute.com.

(b)     Letter from the Chair of the Board and the Director of Education to the Minister of Education, dated May 4, 2012, thanking her for her recent visit to Limestone District School Board.

EXTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     Correspondence from the City of Kingston, dated May 2, 2012, advising of a motion passed at its regular meeting held on May 2, 2012, wherein the City requests that the Board delay any decisions concerning school closings covered by the Central Kingston (secondary school) PARC and the North Kingston (elementary school) PARC, pending discussions among the Board, the City and other identifiable stakeholders, including other PARCs and the Algonquin and Lakeshore Catholic DSB on possible ways and means to avoid school closings, or mitigate the effects of schools closings to the benefit of neighbourhood communities and the City as a whole, through initiatives related to systemic operational and capital funding efficiencies related to the City and the school boards, in areas of space and program development and sharing including, but not limited to, recreation (e.g. fields), housing, cultural hubs, government and agency services, business and economic development (such as space for micro-businesses, artisans, artists, and alternative business in health, food and furniture), home care and senior care.

The above-noted correspondence was referred to a future School Enrolment/School Capacity Committee of the Whole meeting.

FUTURE MEETINGS


To Be Determined
Committee of the Whole Board (Policy)
6:00 p.m.
May 22, 2012
Committee of the Whole (Budget)
6:00 p.m.
May 23, 2012
Education/Human Resources Committee
4:30 p.m.
May 28, 2012
Committee of the Whole Board (Budget)
6:00 p.m.
May 30, 2012
Property/Operations Committee
5:30 p.m.
June 4, 2012
Committee of the Whole Board (Budget)
6:00 p.m.
June 6, 2012
Special Education Advisory Committee
6:00 p.m.
June 13, 2012
Committee of the Whole Board (Budget)
6:00 p.m.
June 20, 2012
Board Meeting
6:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


May 24, 2012
School Council Liaison Meeting
7:00 p.m.
June 1, 2012
The Sandra Davison LLF Golf Classic
(Loyalist Golf & Country Club)

June 12, 2012
Silver & Gold Celebration
(Bayridge Secondary School)
7:00 p.m.
June 14, 2012
Closing School Ceremonies
for J.E. Horton PS
6:30 p.m.
June 15, 2012
Closing School Ceremonies
for Westdale Park PS
6:30 p.m.
June 19, 2012
Closing School Ceremonies
for École Lundy’s Lane School
6:30 p.m.
June 22, 2012
Closing School Ceremonies
for H.H. Langford PS
6:30 p.m.

Secondary School Graduation Ceremonies


June 21, 2012
Streetsmart Graduation
(Streetsmart, 130 Queen Street, Kingston)
2:00 p.m.
June 27, 2012
LC-LEC Graduation Ceremonies
2:00 p.m.
June 28, 2012
Bayridge SS Graduation Ceremonies
4:00 p.m.
June 28, 2012
Ernestown SS Graduation Ceremonies
5:00 p.m.
June 28, 2012
Frontenac SS Graduation Ceremonies
7:00 p.m.
June 28, 2012
KCVI Graduation Ceremonies
7:00 p.m.
June 28, 2012
LaSalle SS Graduation Ceremonies
7:00 p.m.
June 28, 2012
LCVI Graduation Ceremonies
3:00 p.m.
June 28, 2012
North Addington Education Centre
Graduation Ceremonies
7:00 p.m.
June 28, 2012
QECVI Graduation Ceremonies
6:30 p.m.
June 28, 2012
Sydenham HS Graduation Ceremonies
5:00 p.m.
October 5, 2012
Sharbot Lake HS Graduation Ceremonies
7:00 p.m.
November 3, 2012
Napanee District SS Graduation Ceremonies
4:00 p.m.

PROGRAM AND ACCOMMODATION REVIEW COMMITTEE MEETINGS


May 24, 2012
Central Kingston Intermediate & Secondary School PARK Working Committee Meeting
(KCVI)
6:45 p.m.
May 29, 2012
Central Kingston Intermediate & Secondary Schools PARC Working Committee Meeting
(QECVI)
6:45 p.m.
June 5, 2012
Central Kingston Intermediate & Secondary Schools PARC Working Committee Meeting
(if needed)
(LCVI)
6:45 p.m.
June 11, 2012
Central Kingston Intermediate & Secondary Schools PARC Public Meeting #3
(KCVI)
6:45 p.m
June 19, 2012
Central Kingston Intermediate & Secondary Schools PARC Public Meeting #4
(QECVI)
6:45 p.m
June 21, 2012
Central Kingston Intermediate & Secondary Schools PARC Working Committee Meeting
(LCVI)
6:45 p.m.
June 26, 2012
Central Kingston Intermediate & Secondary
Schools PARC Working Committee
(if needed)
(KCVI)
6:45 p.m.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


June 7-10, 2012
2012 Annual General Meeting and Program
(Vahalla Inn, Thunder Bay)

RECESS TO PRIVATE SESSION

        MOVED BY Trustee Goodfellow, seconded by Trustee Ruttan, that the Board recess at 8:00~p.m. for five minutes to reconvene in Private Session at 8:05 p.m.–Carried

COMMITTEE OF THE WHOLE BOARD

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the Board resolve itself into a Committee of the Whole Board in Private Session at 8:05 p.m.– Carried

        Student Trustees Amirault and Pugh withdrew from the meeting.

PRIVATE SESSION - ATTENDANCE


H. Chadwick, Chair
G. Beavis
H. Brown
E. Crawford
L. French
A. Goodfellow
D. Jackson
P. Murray
S. Ruttan

PERSONNEL UPDATE

Staff Changes

        The Secondary and Elementary teaching staff changes were received as information.
        The Support Staff changes were received as information.

Self-Funded Leave Request – Support Staff

        The self-funded leave request from a support staff member was received as information.

Self-Funded Leave Requests – Secondary Teaching Panel

        The self-funded leave requests from members of the secondary teaching panel were received as information.

Termination of Teacher Contracts

        Superintendent Labrie indicated that based on projected enrolment, tentative student credit selections, retirements, returning from leaves and outgoing leaves, notice of termination must be given to Secondary Contract Teachers whose names were brought forward, subject to the bargaining rights and responsibilities of the Board and OSSTF.  The information was received by Trustees.

Elementary Administrator Transfers and Placements

        Information concerning the Elementary Administrators Transfers and Placements was received.

Secondary Administrator Transfers and Placements

        Information concerning the Secondary Principal, Vice-Principal and Assistant Vice-Principal Transfers and Placements was received.

LABOUR UPDATE

        Trustee Goodfellow declared a conflict of interest as her son is an employee of the Limestone DSB, and she withdrew from the meeting.

        Superintendent Labrie provided a labour update with respect to bargaining guiding principles.

        Trustee Goodfellow returned to the meeting.

SAFE SCHOOLS UPDATE

        Mr. Burra provided a Safe Schools update.

PROPERTY UPDATE

Director Hunter indicated that there was no property update at this time.

OPSBA UPDATE

        Trustee Goodfellow declared a conflict of interest as her son is an employee of the Board, and she withdrew from the meeting.

        Trustee French provided an OPSBA labour update.

        Trustee Goodfellow returned to the meeting.

        Senior Staff, except for Superintendent Labrie and Recording Secretary Kirkpatrick, withdrew from the meeting.

TENTATIVE TERMS AND CONDITIONS OF EMPLOYMENT FOR THE SUPERINTENDENTS’ GROUP

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Board approve the tentative Terms and Conditions of Employment for the Superintendents’ Group, as presented.–Carried

PERSONNEL MATTER

        Superintendent Labrie provided information about a personnel matter.

COMMITTEE TO RISE AND REPORT

        MOVED BY Trustee Crawford, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson, that the meeting adjourn at 9:15~p.m.-Carried