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April 30, 2012 - Committee of the Whole Board Meeting
Committee of the Whole Board Meeting
Limestone District School Board
April 30, 2012

        A Committee of the Whole Board Meeting of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Monday, April 30, 2012, at 6:30 p.m.
Present Trustees:
H. Chadwick, Chair
        G. Beavis
        H. Brown
        H. Chadwick
        L. French
        D. Jackson
        P. Murray
        S. Ruttan
Present Staff:
K. Burra, Assistant to the Director
B. Fraser-Stiff, Superintendent of Education
T. Giles, Supervising Principal
R. Holmes, Supervising Principal
B. Hunter, Director of Education
D. Kirkpatrick, Recording Secretary
A. Labrie, Superintendent of Education
S. Lehman, Supervising Principal
N. Marsh, Superintendent of Education
A. McDonnell, Supervising Principal
R. Richard, Superintendent of Business
        Chair Chadwick called the meeting to order, advising that regrets were received from Trustee Crawford.  She said that the Other Business matter relates to the special interest group meetings with regard to the PARC and accommodation review.


        No Trustee declared a conflict of interest.


        MOVED BY Trustee Goodfellow, seconded by Trustee Murray, that the agenda, as distributed, be approved.–Carried


        Chair Chadwick reported that there is an advertised public meeting tonight, called and hosted by City of Kingston Councillors Glover and Hutchison, at the Kingston Public Library, at 7:00 p.m. to explore partnerships and opportunities around the Board’s closing of schools.

        Chair Chadwick advised that at her request, Director Hunter had checked with the Mayor’s Office and the Chief Administrative Officer’s Office to determine if the meeting taking place this evening was an official meeting sanctioned by the Mayor’s Office or City of Kingston Council.  She reported that she was told it was not, but was reported to be a constituency meeting, as sometimes convened by individual Councillors.

        Chair Chadwick also informed the Board that Director Hunter had sent out a letter in February to potential community organizations and partners asking them to contact her if they had ideas regarding financially viable sustainable partnerships in the community.  She said that today the Director sent an e-mail letter to Councillors Glover and Hutchison inviting them to forward to her any potential partnership ideas that might be generated at their meeting, and that they would be shared with the PARC and Trustees as appropriate to the LDSB accommodation process.  

        Trustee Ruttan indicated that at the final Kingston North PARC Working Committee meeting, there were some committee members who issued a solid invitation for members of the Kingston North PARC to attend the constituents’ meeting.

        Trustee French stated that the Board cannot manage the many unofficial meetings that might be happening around them.  She said that we would be open to any information that came out of that group, concerning viable partnerships.  She said that information should be submitted through the PARC process.  She said that the information would be valuable to us, and that it needs to be presented within the structure of the PARC process.

        Trustee Beavis referred to when he was a City of Kingston Councillor, and indicated that constituency meetings are nothing new; there have been many such meetings in the past.  

        Trustee Goodfellow stated that if anyone has any concrete ideas regarding partnerships, they should be forwarded to the PARC.  She said that it is not a good idea for any Trustee to attend these meetings.

        Trustee French stated that Trustees are committed to the PARC process.  She said that the Board does have a process to access all of the input.  She indicated that it would be against our entire process if a Trustee was to attend one of these meetings.  She said that the meetings are outside policy and the PARC process to which we have committed.

        Director Hunter stated that whenever she receives correspondence related to a PARC, her executive assistant responds, saying we have received your correspondence, thanking the author for it, and indicating that according to the process the correspondence has been forwarded to the PARC Facilitator for inclusion in the PARC meetings.

        Trustee Jackson indicated that when he receives correspondence, he acknowledges it, and lets the author know that he/she should forward it to the PARC Facilitator, or that if there is an upcoming public meeting, he provides the author with the date of the public meeting.  He said that in this way, the correspondence gets into the public record.

        Trustee French advised that every piece of correspondence provided to the PARC Facilitator gets included in the package that goes to Trustees.

        Trustee Jackson stated that there is some confusion for people in that they think that City Council makes the decision with regard to the accommodation process.  He said that the Board needs to make it clear, that the decisions are made by the Limestone District School Board Trustees.  He said that we do take public input into account in our decision-making.

        Chair Chadwick stated that she wants to assure everyone that the Board welcomes input from the public, but the Board does have a process for input.  She noted that input can also be provided at the public meetings.

        Director Hunter stated that Trustees understand their role and that they will take time to consider all information when it is at the stage to do so.  She reminded the Board that once a PARC has submitted its report to Senior Staff, Senior Staff reviews all of the information and writes their report.  She said that there is then a public meeting where members of the public are able to provide input and respond to both reports.  Following the public meeting, Senior Staff provides another follow-up report.  Trustees then take all the time required to thoroughly consider all of the information and perspectives before making a final decision.  She reiterated that the deliberation and decision-making phase could be lengthy and as happened during past PARCs, the Board may request further information from staff to support their deliberations, and that there was no maximum timeframe for that final stage of the process.

        Following discussion, Trustees agreed that they not attend any special interest group meetings related to the PARC process.  They indicated that they are adhering to the PARC process and they will be engaged in assessing all information that comes forward.

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the Committee of the Whole Board rise and report to the Board.–Carried


        MOVED BY Trustee Beavis, seconded by Trustee Ruttan, that the meeting adjourn at 7:00~p.m.–Carried