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 Darlene M. Kirkpatrick
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From: Thursday, August 23, 2012 10:22 AM -0400
Subject:June 20, 2012 - Regular Meeting
To:
Regular Meeting
Limestone District School Board
June 20, 2012

        A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, June 20, 2012, at 6:00 p.m.    
Present Trustees:
H. Chadwick (Chair)
        T. Amirault, (Student Trustee)
        G. Beavis
         H. Brown
        E. Crawford
        L. French (Vice-Chair)
        A. Goodfellow
        D. Jackson
        P. Murray
        J. Pugh (Student Trustee)
        S. Ruttan
Present Staff:
        Erin Braidford, Manager, Financial Services
        Krishna Burra, Assistant to the Director, Safe Schools
        Jane Douglas, Communications Officer
        David Fowler, Manager, Facility Services
        Barb Fraser-Stiff, Superintendent of Education
        Tammy Giles, Supervising Principal
        Richard Holmes, Supervising Principal
        Brenda Hunter, Director of Education
        Darlene Kirkpatrick, Recording Secretary
        Andre Labrie, Superintendent of Human Resources
         Norah Marsh, Superintendent of Education
        Alison McDonnell, Supervising Principal
        Sue McWilliams, Manager, Human Resources
        Karen Smith, Communications Officer
        Wayne Toms, Manager of ITS and Planning Officer

        Chair Chadwick called the meeting to order, welcoming those present to this evening’s special meeting, noting that a number of people are being recognized at the meeting.

PRESENTATIONS

2011-2012 Associate Teacher Award                                       

        Chair Chadwick welcomed Dr. Peter Chin from Queen’s Faculty of Education.  She said that we are recognizing teaching excellence with the annual Associate Teacher and Associate School Awards.

        Chair Chadwick indicated that three of our teachers, Martha Gray, LCVI; Terri Dupuis, Westdale Park Public School; and Andrea Clarke, Sydenham High School and Sydenham High School are being recognized as “best in the province” by teacher candidates of the Faculty of Education, Queen’s University.

        Chair Chadwick called on Dr. Chin to come forward to present the awards.

        Dr. Chin brought greetings on behalf of Stephen Elliott, Dean of Education, Queen’s University.  He said that it was his pleasure to be in attendance to highlight some of the ways the Faculty of Education supports Limestone District School Board students.  He stated that the relationship that exists between the Limestone District School Board and the Faculty of Education at Queen’s University has grown over the years.  Dr. Chin advised that the Faculty of Education building has hosted many Limestone DSB school events, and the Faculty has hosted events where they have brought Limestone DSB students in to attend.

        Dr. Chin advised that the Practicum Office recognizes five teachers annually from approximately 1,500 associate teachers from across the province.  He advised that Associate Teacher Awards are given to outstanding Associate Teachers for their excellent contributions to the Faculty of Education and to their teacher candidates.  The awards are made available each year by the Practicum Office to recognize Associate Teachers whose programs and mentoring are exemplary, and whose commitment has resulted in excellent practica placements for their candidates.

        Dr. Chin recognized  Martha Gray, LCVI; Terri Dupuis, Westdale Park Public School; and Andrea Clarke, Sydenham High School, thanking them for their outstanding contributions to teacher education.  He indicated that the Faculty has recognized each of them at their school.

        Dr. Chin read quotes from the nomination letters.

2011-2012 Associate School

        Dr. Chin drew attention to Jessica Silver, Principal at Sydenham High School, advising that Sydenham High School was selected as a 2011-2012 Associate School of the Year.  He indicated that letters of support were written by teacher candidates.  He said that the award has been presented by the Faculty of Education to Sydenham High School for its outstanding contribution to teacher education.

        Chair Chadwick congratulated Ms. Gray, Ms. Dupuis and Ms. Clarke on receiving a 2011-2012 Associate Teacher Award, and Principal Silver, and the staff at Sydenham High School on receiving a 2011-2012 Associate School Award.

        Chair Chadwick thanked Dr. Chin for attending this evening’s meeting to share his praise for the Associate Teachers and Sydenham High School.  She stated that the Board is proud of its teachers and schools, and that the Board values and appreciates the relationships it has with the Faculty of Education at Queen’s University and the Practicum Office in the placement and development of teacher candidates.

        Dr. Chin thanked the associate teachers and schools who participated in the program.

The Wess Garrod HEAL Award
        
        Chair Chadwick stated that the Wess Garrod HEAL Award is an annual award that recognizes employees of the Limestone District School Board who have contributed in a variety of ways to the promotion and improvement of Healthy Living for All.  She advised that when Supervising Principal Wess Garrod retired in 2006, a HEAL plaque was presented to him as a reminder of his personal and professional dedication in the area of student and staff wellness.  She said that the Healthy Living for All Award recognizes Wess’ commitment during his career with the Board and still today, actively pursuing these goals in the greater community.  She called on Lara Paterson, Physical Education Specialist and Wess Garrod to come forward to recognize this year’s recipient, Cheryl Owen-Dawson, volleyball player extraordinaire and a teacher at Frontenac Secondary School.

        Ms. Paterson stated that Cheryl Owen-Dawson is a Physical and Health Education teacher at Frontenac Secondary School, noting that her commitment to healthy active living is evident in her contributions on a daily basis in her Physical and Health Education classes, through her extracurricular involvement and her leadership in the Mental Health Project.  She advised that Cheryl has taught a variety of Physical and Health Education classes from Grade 9 PHE to Grade 12 Exercise Science, noting that Cheryl enjoys teaching the Grade 11 and 12 Live Fit courses.  Ms. Paterson advised that Live Fit is a personal fitness course designed with young women in mind.  She said that Cheryl’s promotion of self-esteem and self-confidence through physical activity ensures her students are active in her classes.  She said that the students take that activity beyond the classroom and beyond their years at Frontenac Secondary School.

        Ms. Paterson commented on Cheryl’s contributions to Frontenac Secondary School through her involvement in extracurricular activities, noting that she has coached Senior Girls Volleyball for many years, and that she is the coach for field events – shot put and discus.  She also commented on Cheryl’s involvement in the Running Club, that was started at the school in the fall of 2011.

        Ms. Paterson advised of Cheryl’s leadership role in the implementation of mental health curriculum in Grade 9 Physical and Health Education classes.

        Ms. Paterson stated that the relationship Cheryl has with her students is key to her success.  She said that Cheryl is an exemplary role model for her students regarding physical activity and personal well-being, noting that with that Cheryl empowers her students to take charge of their own personal health and well-being.

        Mr. Garrod  presented the Wess Garrod HEAL Award to Ms. Cheryl Owen-Dawson.

        Chair Chadwick congratulated Ms. Owen-Dawson on receiving the 2011-2012 Wess Garrod HEAL Award, and she thanked Ms. Paterson and Mr. Garrod for presenting the award to Cheryl Owen-Dawson.

Recognition of Trudy McKeown, 2011 Limestone Learning Foundation Gala Co-Chair

        Gord Taylor, Vice-Chair of the Limestone Learning Foundation, and Leslie Myles, Managing Director of the Limestone Learning Foundation, were present.  They called on Trudy McKeown to come forward.

        Mr. Taylor stated that on behalf of the Limestone Learning Foundation Board of Directors, he was pleased to congratulate Trudy McKeown and to recognize her on this occasion for her outstanding leadership as Co-Chair of the Gala Organizing Committees for the years 2005-2011.  He reported that through the Galas, close to $500,000 has been generated for students in the Limestone District School Board.

        Mr. Taylor thanked Ms. McKeown for the many years she has been involved with the LLF Gala.  He presented her with a citation, an Outstanding Leadership Award plaque, and a piece of framed student artwork in appreciation of her leadership and work.  He said that the success of the galas is due to Ms. McKeown’s enthusiastic dedication, wonderful organizing skills, attention to detail and exceptional knowledge of the dramatic arts, bringing together talented musicians, students, educators and community members to raise funds and to promote the mandate of the Limestone Learning Foundation.

        Ms. McKeown thanked the Limestone Learning Foundation and Board for her recognition, noting that she appreciated their thoughtfulness and generosity.  She said that she knows from experience, the difference the Limestone Learning Foundations makes in schools when they receive funding.

        Ms. McKeown stated that even though she is stepping down as Co-Chair, she will continue being a volunteer with Limestone Learning Foundation Gala, noting that she cannot think of anything better than investing in our students.  She said that she has had the privilege to work with the Core Committee of 50 people, and that it was her honour to be Co-Chair of the Galas.

        Ms. McKeown stated that Joanne Langlois will continue as Co-Chair, with Pamela Hart being the other Co-Chair.  She said that she knows they will have continued success.

        Ms. McKeown thanked the members of the Limestone Learning Foundation for this evening.

        Chair Chadwick, on behalf of the Trustees, thanked Ms. McKeown for her tireless efforts to students, both in classrooms and at the Gala.

Introduction of Incoming Student Trustees

        Student Trustee Pugh introduced Ben Milligan, a student at Napanee District Secondary School, noting that he is one of two Student Trustees for the 2012-2013 school year.

        Student Trustee Amirault introduced Christina Yun, a student at KCVI, noting that she is also a Student Trustee for the 2012-2013 school year.

        Chair Chadwick welcomed the incoming Student Trustees.

Presentation to Student Trustees

        Chair Chadwick called on Student Trustees Tim Amirault and Joey Pugh to come forward.  She stated that both Tim and Joey have provided excellent leadership for their fellow students on Interschool Council, and their respective schools, LCVI and Sydenham High School, as well as provided a strong voice provincially with the Ontario Student Trustees’ Association.  She remarked that every year, our Student Trustees build on the lessons and successes of the previous student leadership.  She congratulated them for their leadership and for their honest voice around the horseshoe.

        Chair Chadwick, on behalf of Trustees of the Limestone District School Board, presented Tim Amirault with a plaque in appreciation of his contribution to the Limestone District School Board as Student Trustee, and in recognition of his outstanding service to students in the district. She also presented him with a $2,500 honorarium.

        Chair Chadwick, on behalf of Trustees of the Limestone District School Board, presented Joey Pugh with a plaque in appreciation of his contribution to the Limestone District School Board as Student Trustee, and in recognition of his outstanding service to students in the district. She also presented him with a $2,500 honorarium.

        Chair Chadwick wished Student Trustees Amirault and Pugh well in all of their future endeavours.

        Student Trustees Amirault and Pugh thanked the Board for their plaques and honoraria, as well as for providing them with the opportunity to be a Student Trustee, and for the experiences they had in their roles as Student Trustee.

        The Chair called a five-minutes recess.

        Student Trustee Amirault withdrew from the meeting.

DECLARATION OF CONFLICT OF INTEREST

        Trustee Goodfellow stated that she would be declaring a conflict of interest with regard to the Committee of the Whole Board (Budget) meetings of May 22, May 28 and June 4, 2012, and that she would be withdrawing from the meeting at the time of their presentations to the Board.
        
BOARD AGENDA
        
        MOVED BY Trustee Crawford, seconded by Trustee French, that the agenda, as distributed, be adopted.– Carried

CHAIR’S COMMENTS

        Chair Chadwick commented that this evening has been a wonderful festive evening.

        Chair Chadwick stated that she wanted to begin her comments by announcing that last night Kingston City Council passed a motion agreeing to a pilot program of a Grade 9 transit pass starting in the 2012 year.  She said that this will provide a wonderful opportunity for our students to learn about the culture and civic responsibility of public transit, both a life skill in this day and age of reduced fossil fuels and a commitment to environmental sustainability.

        Chair Chadwick said that she was also happy to be present yesterday as Tourism Minister Chan and Kingston and the Islands’ MP John Gerretsen introduced the Fun Pass to Grade 5 and 6 students at Lancaster Drive Public School.  She advised that this pass will allow children between 4 and 14 years of age free or reduced admission to selected attractions, parks and museums throughout Ontario.

        Chair Chadwick congratulated all of the athletes who participated recently in the spring sports, including soccer and track and field.  She said that they represented their schools and the Board well at city championships, EOSSA and OFSSA events.

        Chair Chadwick reported that three of Limestone schools have held closing ceremonies over the past month, with a fourth to be held Friday, June 22, 2012.  She indicated that J.E. Horton Public School and École Lundy’s Lane School in Kingston East, and Westdale Park and Public School and H.H. Langford Public School in the Napanee area will be closing at the end of this month.  She stated that it is a bittersweet moment as past and present students wander the halls and remember and celebrate the legacies of these four schools.  She said that at the same time, everyone is excited for the opening of École Sir John A. Macdonald Public School and Southview Public School, which will provide new state-of-the-art and 21st century learning environments for our students.

        Chair Chadwick said that in just a few short weeks, we will be at the end of the 2011-2012 school year.  She commented that secondary students are in the middle of their exams and she is sure that elementary teachers are dealing with a lot of excitement in their classroom.  She advised that celebrations will be held as students proceed to the next grade or stage of their educational journey.  Chair Chadwick congratulated the secondary students who are moving on to their chosen destinations, saying that we know that as Limestone graduates, they have been well prepared for their futures.  She wished them every success.

        Chair Chadwick, on behalf of Trustees, wished students, staff, teachers and administrators a safe and happy summer vacation.

DIRECTOR’S UPDATE
        
        Director Hunter stated that the outstanding teachers we saw earlier this evening are but three examples of many fine teachers and leaders we have in our schools.  She thanked teachers and support staff for their work during the year, indicating that she is proud to work with everyone.

        Director Hunter recognized Senior Staff, commending them for the work they do, and for the partnerships they have developed in schools.

        Director Hunter reported that the Limestone Learning Foundation Sandra Davison Golf Classic raised over $50,000, noting that funds from the Limestone Learning Foundation support students in our work in investing in their future.

        Director Hunter called on Superintendent Richard to provide an update with regard to the Ministry’s follow-up report concerning its Operational Review of the Limestone District School Board.

        Superintendent Richard stated that it was approximately one and a half years ago that the Ministry of Education, with the assistance of an outside consultant, presented the results of its Operational Review of the Limestone District School Board.  He reported that the areas reviewed were: Governance, Board Administration, Human Resources Management, Financial Management, School Operations and Facility Management.

        Superintendent Richard stated that when the final report was released, the Board received 101 leading best practices.  He reported that the Ministry and the outside consultant identified 18 recommendations for improvement, and at that time, the Ministry and Consultant identified for the Board a process where they would come back to the Board and identify certain recommendations of the 18 for further improvement.  He said that it turned out that eight out of the 18 were for follow-up.

        Superintendent Richard reported that a teleconference with Ministry staff and himself took place last Friday.  He said that the Board received a glowing report with regard to the eight recommendations for follow-up.  He advised that the Ministry was very impressed with the backup material provided to them.  He indicated that we are expecting a report on the follow-up, and that we are expecting completeness in all eight of the areas.

        Director Hunter stated that Deputy Minister of Education Zegarac participated in the Limestone Learning Foundation Sandra Davison Golf Classic, held June 1, 2012, noting that in the morning, Deputy Minister Zegarac visited Lord Strathcona Public School and Ernestown Secondary School.  She said that at Lord Strathcona, Mr. Zegarac saw a technology pilot that the Board is involved in, and at Ernestown Secondary School, he met with Student Council leaders to talk about the value of small and community schools.  She said it was a wonderful visit.

        Director Hunter stated that earlier in the year, Trustees agreed to give additional funds to support student achievement, indicating that some of the money went to elementary students.  She said that the funding supported six half-time teachers to work with students in need.  She asked Superintendent Fraser-Stiff to provide an update about the funding.

        Superintendent Fraser-Stiff stated that this funding allowed us to provide short-term intensive teacher support in six elementary schools: Frontenac, J.G. Simcoe, North Addington, Prince Charles (Verona), Rideau Heights and Storrington.  She advised that teachers worked with small groups of students in grades 1-6 who were struggling primarily with reading.

        Superintendent Fraser-Stiff reported that today, we met with the teachers to look at the impact of the work.  She reported that when they began only 19% of the students were reading at their appropriate grade level.  She said that now in June, 42% of the students are reading at grade level, which is an increase of 23%.  She stated that more importantly, all students who received the intensive support improved their skills in reading.  She thanked the Trustees for allowing us to support these students.

        Director Hunter called on Superintendent Marsh to provide information about the Ontario Secondary School Literacy Test.

        Superintendent Marsh indicated that 97% of LDSB first-time eligible students wrote the test, compared with 93% provincially.  She said that with increased participation, 76% of all first-time eligible students were successful, one percentage point below the 77% success rate for all first-time eligible students in the province.

        Superintendent Marsh reported that the LDSB deferral rate was 1% this year, compared to 5% in the province.

        Superintendent Marsh reported that 79% of LDSB participating students were successful, compared to 82% in the province.   She noted that the reason for that difference is because of our deferral rate.

        Superintendent Marsh provided the following information:

Disaggregating the Data

  •         92% of students in academic programming passed (92% for the province)
  •         53% of students in applied programming were successful (48% for the province)
  •         12% of students in locally-developed programming were successful (8% for province)
  •         57% of students with special needs were successful (46% for province)
        Superintendent Marsh stated that we will continue to work with all students who were unsuccessful.  She said that we are using instructional practices to build upon the work already occurring in K-6.

        Superintendent Marsh stated that she would provide a deeper analysis for Trustees at the September Education/Human Resources Committee meeting.

        The Director thanked everyone for the fine work they are doing, indicating that we will continue to focus on improving student achievement.

        Chair Chadwick thanked the Director for her update.

EXPRESSIONS OF CONDOLENCES

        Trustee French extended condolences to Brenda Hyatt, an educational assistant at H.H.~Langford Public School, on the loss of her mother-in-law.

        Trustee Jackson extended condolences to Angie Lowry, a teacher at LCVI, on the loss of her father-in-law.

        Trustee Brown extended condolences to Debbie Baldwin, Elementary School Office Coordinator at Fairfield Elementary School, on the loss of her brother-in-law.

        Trustee Brown extended condolences to Gale Phillips, an educational assistant at Amherstview Public School, on the loss of her daughter-in-law.

        Trustee Brown extended condolences to Ryan Dermott, a casual educational assistant, on the loss of his stepbrother.

        Trustee Ruttan extended condolences to Charles McGregor, an educational assistant at Prince Charles Public School, on the loss of his father.

        Trustee Jackson extended condolences to Dana Brash, Assistant Supervisor of Maintenance Construction, on the loss of her grandmother.

        Trustee Jackson extended condolences to Bruce Beacock, a teacher at Centennial Public School, on the loss of his father.

        Trustee Beavis extended condolences to Kim Hoover, Elementary Office Coordinator at James R. Henderson Public School, on the loss of her father.

        Trustee Beavis extended condolences to David Casey, a teacher at Bayridge Secondary School, and to his wife, Darlene Scarlett, Principal at KCVI, on the loss of David’s father.

EXPRESSIONS OF CONGRATULATIONS

        Trustee Brown congratulated Catherine Allen, a teacher at Odessa Public School, and her husband Sean, a teacher at Bayridge Secondary School, on the birth of their son.

        Trustee Goodfellow congratulated Emma Maloney, a student at Sharbot Lake High School, on placing third in the “UNTAPPED” exhibit “Warrior Woman Clay Dress”, a fired clay art medium.

        Trustee Jackson congratulated Cove McConnell, a student at Calvin Park Public School, on winning a Gold medal for excellence for his project “Tubercles: The Leading Edge of Wing Design”, at the Canada-Wide Science Fair.  His prize included $1,500, as well as a Blackberry playbook.  He also qualified for a $4,000 entrance scholarship to Western University.

        Trustee Jackson congratulated Jack Lott and Alex Drover, students at Calvin Park Public School, on winning a Silver medal for their project, “Pro.Tech.Neck: The Future of Hockey Neck Guards”, at the Canada-Wide Science Fair.  They were awarded $700, as well as the Canadian Society for Senior Engineering Innovation Award.  They also qualified for a $2,000 entrance scholarship to Western University

        Trustee Murray congratulated Brandon Whitley, a student at KCVI, on winning a Silver medal for excellence for his project, “The Living Wall: An Educational Innovation”, at the Canada-Wide Science Fair.  He qualified for entrance scholarships to a number of Canadian universities, for a total value of $8,500.

        Trustee French congratulated the Napanee District Secondary School Jazz Band on being presented with a Silver award at the recent MusicFest Canada National Festival in Ottawa, and the NDSS Jazz Combo on receiving a Gold award at the Festival.

        Trustee French congratulated Mistene Clapp, a teacher at Westdale Park Public School, and her husband Ben, a teacher at Centreville Public School, on the birth of their daughter.

BOARD MINUTES

        MOVED BY Trustee Murray, seconded by Trustee Brown, that the Board Minutes of May 16, 2012, as distributed, be approved.–Carried

        Trustee Goodfellow declared a conflict of interest because her son is an employee of the Limestone District School Board, and she withdrew from the meeting.

        MOVED BY Trustee French, seconded by Trustee Ruttan, that the Committee of the Whole Board (Budget)  Minutes of May 22, 2012, as distributed, be approved.–Carried

        MOVED BY Trustee Jackson, seconded by Trustee Murray, that the Committee of the Whole Board (Budget) Minutes of May 28, 2012, as amended, be approved.

        Trustee Beavis stated that the minutes should be amended to indicate that he was in attendance at the meeting.

        The original motion was called and Carried.

        MOVED BY Trustee French, seconded by Trustee Brown, that the Committee of the Whole Board (Budget) Minutes of June 4, 2012, as distributed, be approved.

        Trustee French said that she was pleased to present to the Board this evening the recommendations from the Committee of the Whole Board (Budget) meeting of June 4, 2012, where it was recommended that the Board approve an operating budget of $245,548,000 and a capital budget of $26,916,000 for the 2012-2013 school year.  She said that this will be the third year that the Board is passing a budget in accordance with the new Public Sector Accounting Standards (PSAB).  She commented that it has been another interesting budget exercise this year, as Trustees continue to make the transition from the budget format used in past years, to the new PSAB format in effect now.

        Trustee French thanked staff for their hard work in preparing all of the budget documents, including preliminary revenue, expenditure and capital budgets, and for providing all other relevant information during the course of the budget meetings.  She said that Manager Braidford continues to make the transition to the PSAB format a much easier exercise for Trustees by initially presenting the budget information in the same format used in past years and then providing a transitional template, which makes it easier to understand the changes required to move to the new PSAB format.

        Trustee French remarked that she believes that it is important for the Board to acknowledge that the financial landscape is rapidly changing compared to the last several years.  She said that we are all well aware of the financial situation facing the province, the country and the rest of the world for that matter.  She commented that we certainly understand that the province is facing a very difficult challenge in terms of the recovery of our economy from the global downturn.  She further commented that it is a sobering fact that the provincial government continues to confront a significant financial deficit.  She said that in addition, the Board continues to face significant student declining enrolment, especially in the secondary panel, and as such, she believes that it must be said that it is definitely not business as usual.

        Trustee French stated that in light of the current fiscal environment, the Board is facing significant reductions in funding, and as a result, we have had to make some cuts in developing the 2012-2013 budget.  She said that, however, as in the past, the Board has tried to minimize the impact on our students.  Trustee French commented that despite our best efforts, the Budget Committee is presenting a deficit budget for the Board’s approval tonight.  She indicated that the implementation of further budget cuts would have had a significant direct impact on student programming.

        Trustee French advised that we will have to work diligently over the next several years to find further budget savings going forward in order to ensure a balanced and sustainable budget in future years.  She indicated that based on information provided by the Ministry of Education, it would appear that boards of education will be facing more significant funding cuts in the next few years, thus requiring the Board to implement more significant budget reductions.

        Trustee French reported that additional challenges are likely next year as the Ministry has indicated its intent to examine incentives that are currently built into the Grants for Student Needs that encourage school boards to create and/or maintain small and under-utilized schools, with a particular focus on schools in urban areas.  She said that if this funding is eliminated over the next few years, the Board could face an additional shortfall of about $2.2 million.

        Trustee French advised that the 2012-2013 budget maintains our focus on the Board’s overarching goal of preparing students, within safe and inclusive environments, to embrace a changing world, as life-long learners and informed, responsible citizens.  She said that the 2012-2013 budget also continues to closely align with the Board’s current five-year strategic planning initiatives in support of student success.  She stated that funding has been included to support specific strategic plan initiatives such as professional learning for all staff, the continuation of expanded learning opportunities/programs, the continued implementation of the JK/SK Early Learning Program, the construction of a new elementary school and several full day kindergarten school additions, support for the Board’s energy management initiatives and the implementation of the board’s long-term capital program.

        Trustee French thanked Trustees for their time and thoughtful consideration of staff reports and presentations from external groups.  She said that Trustees take their fiduciary responsibility very seriously.   She said that Trustees always keep students at the forefront of all of their budget deliberations and they will continue to do so in the future.  She thanked them for their hard work and dedication on behalf of our students.

        The original motion was called and Carried.

        Trustee Goodfellow returned to the meeting.

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

SPECIAL EDUCATION ADVISORY COMMITTEE

        Trustee Murray presented the reports of the Special Education Advisory Committee of May 14 and June 6, 2012.

        MOVED BY Trustee Murray, seconded by Trustee Crawford, that the reports of the Special Education Advisory Committee of May 14 and June 6, 2012, be received.–Carried

EDUCATION/HUMAN RESOURCES COMMITTEE

        Trustee Brown presented the report of the Education/Human Resources Committee of May 23, 2012.

        MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of May 23, 2012, be received.–Carried

PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of May 30, 2012.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of May 30, 2012, be adopted:

        The following motions were incorporated in the Property/Operations Committee minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Annual Accessibility Plan, September 2012-August 2013

        That the Annual Accessibility Plan, September 2012-August 2013, be approved.

Amherst Island Wind Farm

        That the Manager of ITS and Planning be directed to draft a letter and forward the concerns from residents and staff to Windlectric Inc., the company performing the Renewable Energy Approval and suggest that setbacks from the school property be adjusted to 550 metres from the lot line, as opposed to 550 m from the centre of the building.

Planning Report – Facility Sharing

1.      That two classrooms in Joyceville Public School be considered for potential Facility Sharing;

2.       That, as per Administrative Procedure 551 (Facility Partnerships), the Superintendent of Business notify the following entities via e-mail of this availability: Co-terminus school boards; local municipalities within the Board’s jurisdiction; local colleges and universities; provincial government; federal government; existing child care operators; and other entities that have requested same; and

3.      That, as per Administrative Procedure 551 (Facility Partnerships), a public meeting be held in September 2012 to discuss potential sharing opportunities with the community.

        The original motion was called and Carried.

ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION

        Trustee French reported that the OPSBA Annual General Meeting took place at the beginning of June at Thunder Bay.  She advised that a short OPSBA Board of Directors’ meeting was held at the AGM.   She indicated that OPSBA had developed a draft document for sharing with partners that will be available on the OPSBA website.

        Trustee French advised that Catherine Fife was acclaimed as president and Lori Lukinuk was elected First Vice-President and Michael Barret as Second Vice-President.  She reported that the 2011-2012 Annual Report was distributed, and she would leave a copy of it in the David Parry Trustee Room.  She said that the OPSBA Financial Report for the 2010-2011 year and audited financial statements for the year ending August 31, 2011 were received.  She advised that the Policy Resolution from Member Boards was approved, and the OPSBA’s Priorities for 2012-2013 were confirmed.

        Trustee French reported that the regional elections took place and stated that she will remain as the Eastern Regional Vice-Chair, and that Trustee Goodfellow will remain as the Eastern Regional’s member on the Education Program Work Group and Trustee Crawford will remain as the Eastern Regional’s member on the Policy Development Work Group.

        MOVED BY Trustee French, seconded by Trustee Goodfellow, that the OPSBA report be received.–Carried

ÉCOLE SIR JOHN A. MacDONALD PUBLIC SCHOOL INTEGRATION COMMITTEE UPDATE

        Trustee Crawford stated that the School Integration Committee for École Sir John A. Macdonald met on May 29, 2012.  She said that the meeting began with an update on the construction of the school that included Principal Hedderson’s observations from a walkthrough that he was able to do the week of the meeting.

        Trustee Crawford reported that they then debriefed feedback from the Public Information Session.  She said that families were very positive about the transition to the new school.

        Trustee Crawford advised that the two schools (J.E. Horton and Lundy’s Lane) are making a community quilt in which each class will create a square.  She said that it will be a wonderful piece of art for the new school and it represents the two schools coming together in École Sir John A. Macdonald Public School.  She said that they reviewed the school closure formats, and were excited to approve the school’s final school logo and athletic wear logo.

        Trustee Crawford stated that the work of the Integration Committee is now concluded.

SOUTHVIEW PUBLIC SCHOOL INTEGRATION COMMITTEE UPDATE

        Trustee French reported that the Southview Public School Integration Committee met recently and that their work has been mostly completed, with the preparation work done for the school’s new logo and motto.  

        Trustee French advised that the Westdale Park Public School closing ceremonies were held and the H.H. Langford Public School’s closing ceremonies will be held the evening of Friday, June 22, 2012.  She stated that the closing ceremonies held at Westdale Park Public School were outstanding, noting that photos were shared by decades, and attendance was great with many former staff and students present.  She said that she appreciated that Director Hunter attended the celebrations.

        Trustee French advised that at the final meeting, Committee members had a tour of the new school.  She said that it was exciting and everyone is looking forward to having access to the building.

        Director Hunter showed slides from the closing ceremonies at J.E.~Horton Public School, École Lundy’ Lane School, and Westdale Park Public School.

SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD

        Trustee French presented the report of the School Enrolment/School Capacity Committee of the Whole Board meeting of June 4, 2012.

        MOVED BY Trustee French, seconded by Trustee Ruttan, that the report of the School Enrolment/School Capacity Committee of the Whole Board, be adopted:

        The following motions were incorporated in the School Enrolment/School Capacity Committee of the Whole Board minutes adopted, and are passed in accordance with Policy 9, Section 8.1.0:

Kingston North PARC Report

        That the Kingston North Program and Accommodation Review Report be received.

Request for Tender – Construction of Harrowsmith Public School FDK Addition

        That the tender received from Tom Belch and Sons Building Contractors Limited, in the amount of $519,400, for the construction of a one room addition at Harrowsmith Public School, be approved; it being the lowest tender meeting the specifications of the call for tender.

        The original motion was called and Carried.

STUDENT TRUSTEE REPORT

        Student Trustee Pugh advised that unfortunately Student Trustee Amirault had left the meeting as he was feeling unwell and he has a Physics exam tomorrow.

        Student Trustee Pugh reported that the next meeting of the Interschool Council will be held in the fall and the incoming Student Trustees would provide a report from that meeting.

        Student Trustee Pugh, on behalf of himself and Student Trustee Amirault, thanked the Board for the opportunity to represent students, indicating that it was a great year.  He said that the incoming Student Trustees will do a great job next year.

        Chair Chadwick thanked Student Trustee Pugh for providing the above-noted information, and she also thanked him and Student Trustee Amirault for their efforts in bringing the student voice to the table.

ACCOUNTS

        MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that, subject to Trustees’ scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the District Board, Finance Accounts for the month of May 2012 (SDS disbursement Batches 29123-29267) totalling $19,462,338.76 and (SDS disbursement Batches 29125-29268) totalling $13,097.25 US as certified by the Superintendent of Business Services in accordance with Policy 3, subsection 3.1, be approved.–Carried

        Trustee Brown thanked Manager Braidford, Financial Services, and her staff, for the time they took to answer her questions.

RESOLUTION RE: BORROWING FOR CURRENT EXPENDITURES AND DEBT CHARGES

        MOVED BY Trustee Goodfellow, seconded by Trustee Jackson:

1.      That the Board approve the Resolution regarding Borrowing for Current Expenditures and Debt Charges, as presented;

2.      That the Chair and Treasurer of the Board sign the Resolution regarding Borrowing for Current Expenditures and Debt Charges; and

3.      That the Treasurer file the signed Resolution regarding Borrowing for Current Expenditures and Debt Charges with Royal Bank.
                                                                                                                                                                                 –Carried

NOTICES OF MOTION

PARC Public, Not-for-Profit and Private Partnerships Review Period

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on a potential extended review period to allow time for a request for proposals and evaluation of major capital projects involving private, not-for-profit or public partnerships with respect to Board property, and provide an interim or final report to the Board of Trustees for the regularly scheduled August meeting of the Board.

        MOVED BY Trustee Goodfellow, seconded by Trustee Brown, that the above-noted motion of Trustee Jackson and Trustee Crawford, be referred to a future School Enrolment/ School Capacity Committee of the Whole Board meeting.–Carried

Capital Partnerships

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Limestone District School Board request the Director of Education to report and recommend to the Board of Trustees on potential major capital projects procurement methods involving private, not-for-profit or public partnerships with respect to Board property as follows:

1.      To provide recommendations on the analysis and evaluation, and any required professional expertise, for a Capital Partnership RFP or other procurement methods that could be used to obtain and evaluate major capital partnerships;

2.      To report on the procurement methods used by other boards, for example, the North Toronto Collegiate Institute model developed by the Toronto District School Board; and

3.      To provide an interim or final report to the Board of Trustees for the regularly scheduled August meeting of the Board.

        MOVED BY Trustee Goodfellow, seconded by Trustee Beavis, that the above-noted motion of Trustee Jackson and Trustee Crawford be referred to a future Property/Operations Committee meeting.–Carried                                                                                           
INTERNAL REPORTS AND OTHER COMMUNICATIONS

(a)     Samples of “An Educated Minute” produced by Kathy Leverette and aired daily (Monday through Friday) on CKWS FM 104.3 between 11:00 a.m. and 11:30 a.m.  The web site address for “An Educated Minute” is: www.educatedminute.com.

FUTURE MEETINGS


To Be Determined
Committee of the Whole Board (Policy)
6:00 p.m.
August 22, 2012
Board Meeting
5:00 p.m.

OTHER SPECIAL MEETINGS/EVENTS


June 22, 2012
Closing School Ceremonies
for H.H. Langford PS
6:30 p.m.

Secondary School Graduation Ceremonies


June 21, 2012
Streetsmart Graduation
(St. Paul’s Anglican Church, Queen Street, Kingston)
2:00 p.m.
June 22, 2012
QECVI Community Education Centre
(Second Chance)
(Lion’s Hall, Elliott Avenue, Kingston
2:00 p.m.
June 27, 2012
LC-LEC Graduation Ceremonies
2:00 p.m.
June 28, 2012
Bayridge SS Graduation Ceremonies
4:00 p.m.
June 28, 2012
Ernestown SS Graduation Ceremonies
5:00 p.m.
June 28, 2012
Frontenac SS Graduation Ceremonies
7:00 p.m.
June 28, 2012
KCVI Graduation Ceremonies
7:00 p.m.
June 28, 2012
LaSalle SS Graduation Ceremonies
7:00 p.m.

June 28, 2012
LCVI Graduation Ceremonies
3:00 p.m.
June 28, 2012
North Addington Education Centre
Graduation Ceremonies
7:00 p.m.
June 28, 2012
QECVI Graduation Ceremonies
6:30 p.m.
June 28, 2012
Sydenham HS Graduation Ceremonies
5:00 p.m.
October 5, 2012
Sharbot Lake HS Graduation Ceremonies
7:00 p.m.
November 3, 2012
Napanee District SS Graduation Ceremonies
4:00 p.m.

PROGRAM AND ACCOMMODATION REVIEW COMMITTEE MEETINGS


June 21, 2012
Central Kingston Intermediate & Secondary Schools PARC Working Committee Meeting
(LCVI)
6:30 p.m.
June 26, 2012
Central Kingston Intermediate & Secondary
Schools PARC Working Committee
(if needed)
(KCVI)
6:45 p.m.

Ontario Public School Boards’ Association Board of Directors and Regional Meeting Dates, and Conferences


July 4-7, 2012
Canadian School Boards’ Association Conference
(Quebec City, Quebec)

RECESS TO PRIVATE SESSION

        MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the Board recess at 7:50~p.m. for five minutes to reconvene in Private Session at 7:55 p.m.–Carried
        
COMMITTEE OF THE WHOLE BOARD

        MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the Board resolve itself into a Committee of the Whole Board in Private Session at 7:55 p.m.– Carried

PRIVATE SESSION - ATTENDANCE


H. Chadwick, Chair
G. Beavis
H. Brown
E. Crawford
L. French
A. Goodfellow
D. Jackson
P. Murray
J. Pugh, Student Trustee
S. Ruttan

PROPERTY/OPERATIONS COMMITTEE

        Trustee Jackson presented the report of the Property/Operations Committee of May 30, 2012.

        MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the report of the Property/Operations Committee of May 30, 2012, be received.–Carried

PERSONNEL UPDATE

Staff Changes

        The Secondary and Elementary teaching staff changes were received as information.
        The Support Staff changes were received as information.

Elementary Acting Vice-Principal Placements

        Superintendent Labrie reported that the following Acting Vice-Principal placements will be made effective September 1, 2012:


Name
Current Position
New Position
Wendy Dossett
Teacher, Rideau PS
Acting Vice-Principal, Rideau PS
Kelly Witley
Teacher, Calvin Park PS
Acting Vice-Principal, Calvin Park PS
Scott Martin
Teacher, Elginburg PS
Acting Vice-Principal, Odessa PS

LABOUR UPDATE

        There was no labour update.

SAFE SCHOOLS UPDATE

        Mr. Burra provided a Safe Schools update.

PROPERTY UPDATE

        Director Hunter provided information about a potential partnership with the City of Kingston.

        MOVED BY Trustee Ruttan, seconded by Trustee Beavis, that staff enter into discussions with the City of Kingston around a potential partnership involving Rideau Heights Public School, in conjunction with the redevelopment of Shannon Park and the Wally Elmer site.

        Trustee Chadwick withdrew from the Chair to speak to the above-noted motion, and Trustee French assumed the Chair.

        Trustee French withdrew from the Chair and Trustee Chadwick resumed the Chair.

        Following discussion, the original motion was called and Carried.

        Senior Staff, except for Director Hunter, and Recording Secretary Kirkpatrick withdrew from the meeting.

CHAIR’S UPDATE

        Chair Chadwick provided a Chair’s update.

COMMITTEE TO RISE AND REPORT

        MOVED BY Trustee Brown, seconded by Trustee Ruttan, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried

ADJOURNMENT

        MOVED BY Trustee Goodfellow, seconded by Trustee French, that the meeting adjourn at 9:10~p.m.-Carried