Limestone District School Board
June 16, 2010
A regular meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, June 16, 2010, at 6:00 p.m.
H. Chadwick (Chair)
G. Beavis (Vice-Chair)
H. Chadwick (Vice-Chair)
E. Myles-Gonzalez (Student Trustee)
Marg Akey, Supervising Principal
Jane Douglas, Communcations Officer
Barb Fraser-Stiff, Superintendent of Education
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Darlene Kirkpatrick, Recording Secretary
Andre Labrie, Superintendent of Human Resources
Peter Lynch, Manager, Financial Services
Norah Marsh, Superintendent of Education
Sue McWilliams, Manager of Human Resources
Roger Richard, Superintendent of Business Services
Wayne Toms, Manager, ITS
Pat Warren-Chaplin, Superintendent of Education
Supervising Principal and Executive Assistant
The Chair called the meeting to order, welcoming those present to this evening’s meeting. She reported that regrets were received from Student Trustee Joan Young.
Chair Chadwick said that this evening’s Board meeting is a fitting one to close the 2009-2010 school year, an evening where we recognize excellence in education, and exemplary service by staff and students of the Limestone District School Board.
Chair Chadwick stated that our first presentation is from two Limestone Student Achievers and KCVI student leaders Victor Zhang and Winston Zhang. She said that they join us this evening to share information about DECA, and their experiences. She welcomed KCVI teacher Vance Grekul also.
Victor and Winston Zhang provided the following presentation, “DECA Unleash Your Potential”:
What is DECA?
• Business, marketing, and entrepreneurship organization for students
• Provides students with hands-on, beyond the textbook learning experiences
• Supports the development of skills in business career areas
What does DECA stand for?
• In Canada – Demonstrating Excellence Celebrating Achievement
• In the USA – High school level – Distributive Education Clubs of America
• College Level – Delta Epsilon Chi
• Individual Events
• One competitor
• Oral case presentation (x2): 10 minute preparation time, 10 minute presentation
• Comprehensive business exam: 100 multiple choice questions
• Team Events
• Two competitors working as a team
• Oral case presentation: 30 minute preparation time, 15 minute presentation
• Comprehensive business exam: 100 multiple choice questions
• Regional – Top 60% of competitors in all Individual and Team Events move on
• Provincial (National) – Top five competitors in the Individual Event move on and top five teams in the Team Events move on
• International – Get internationally ranked
Victor and Winston reported that DECA is more than a competition, noting that there are leadership conferences, and training opportunities (mock Regionals/Provincials). They said that the members fundraise to help support the club. DECA also provides bonding opportunities with others involved in DECA. They indicated that KCVI DECA is holding a DECAlympics.
Victor and Winston provided the following information:
DECA Benefits to Students
• Professional development
• Teamwork & Leadership
• Personal development
• Make friends
• 70 members
• 15 medals at Regional Competition
• 13 medals at Provincial Competition
• Three top five winners at International Competition
Victor and Winston thanked teachers Vance Grekul, Huw Davies, and Principal Darlene Scarlett for their support. They also thanked JKL Micro Distribution Inc., Corus Entertainment, Kingston Community Credit Union, PARTEQ Innovations, KEDCO Entrepreneurship Centre, AzTech Associations Inc., Green Centre Canada, and Multideas Promotions for their sponsorship support of DECA.
Winston and Victor said that DECA is an experience that allows students to network, strengthen interpersonal skills, and develop leadership and teamwork attributes that will prepare them to become tomorrow’s leaders. They thanked the Board for allowing them to share their experiences and information about DECA.
Chair Chadwick thanked Victor Zhang and Winston Zhang for providing the above-noted information.
OPSBA Fred Bartlett Award
Chair Chadwick said that the Ontario Public School Boards’ Association (OPSBA), which Limestone District School Board is a member of, has a number of annual awards for service. She said that she is proud to report that retired Director of Education Barry O’Connor has been recognized posthumously this year, for his outstanding contribution to education, not only in Limestone, but throughout Ontario. She said that we are so pleased that Mrs. Marilyn O’Connor is able to join us tonight along with her daughter Steacy and grandson Jack. She asked Trustee French to come forward to make the presentation to Mrs. O’Connor.
Trustee French advised that The Fred L. Bartlett Award has been awarded annually, since 1970, to an active or retired member of the teaching profession celebrating his or her outstanding contribution to education throughout Ontario. She said that this award is given in memory of the late Fred L. Bartlett, an outstanding teacher and Trustee in Ontario. In addition to the following academic accomplishments, Mr. Bartlett served for many years as a Trustee on the Kingston Board of Education. He was also active at the provincial and national levels, serving as President of the Canadian School Trustees’ Association and the Ontario Urban and Rural School Trustees’ Association. Born in Madoc, Ontario, Fred Bartlett was educated in Colborne and Toronto and taught English,
History and Physical Education at Toronto’s Jarvis Collegiate. In 1947, after serving as the Director of Physical Education for the City of Toronto’s elementary and secondary schools and as Director of Physical and Health Education Branch of the Ontario Department of Education, Mr. Bartlett was named the first Director of the Queen’s University School of Physical and Health Education, hence the name Bartlett Gym.
Trustee French stated that as Limestone’s representative of the Ontario Public School Boards’ Association, a Trustee of the Limestone District School Board, friend and colleague, she is honoured to announce that Barry C. O’Connor has been awarded the Fred L. Bartlett Memorial Award for 2010. She said that this prestigious award is sponsored by the Ontario Public School Boards’ Association (OPSBA) of which Limestone Trustees are members. She said that Barry’s contributions to leadership at the local and provincial levels, including the substantial influence that he had in the provincial Student Success initiative have earned him this honour.
Trustee French stated that in the Summer 2010 Education Today, an OPSBA publication, there is an article featuring Barry O’Connor. She said that it shows the impact that Barry had on education.
Trustee French said that it was her pleasure to present this award to Mrs. Marilyn O’Connor on behalf of all of us at the Limestone District School Board. She stated that we are very proud to have this significant honour bestowed upon Barry, saying it is most certainly well deserved.
Mrs. O’Connor thanked Trustee French for presenting the award, and said that Barry would have been honoured to receive it.
EOSDN Outstanding Service Award
Superintendent Marsh said that it was her pleasure to announce Barry O’Connor and Lorne Keon as co-recipients of the 2010 Eastern Ontario Development Network Staff Outstanding Service Award. She said that these two worthy nominees truly exemplify those qualities that the Network has emulated over its twenty year history. She reported that this award is presented annually to members who have provided outstanding service to the Network over a period of time including leadership, support, organization, presenter, or for any creative ways that strengthen and further the Network’s mission.
Superintendent Marsh commented that for more than a decade, Barry and Lorne co-facilitated the EOSDN Supervisory Officer’s Qualifications Program module, the Personal Perspective. During that time, they provided a strong foundation for aspiring supervisory officers to build their own philosophy of leadership. Superintendent Marsh advised that many of our existing supervisory officers in Eastern Ontario boards hold fond memories of the module where they were introduced to new ideas, new ways of looking at themselves and challenged to think both inside and beyond themselves.
Superintendent Marsh said that Lorne Keon as Superintendent of the Renfrew County Separate School Board was part of the original EOSDN Leadership of Academy in 1989. A strong advocate of the Network and a popular presenter to leadership groups, Lorne became the original facilitator of the SOQP Personal Perspective Module in 1993. Over the next few years, Lorne had a variety of different partners, but it wasn’t until 1998 during a chance meeting at an EOSDN summer institute that the idea was sprung that Barry would join Lorne as co-facilitator. Superintendent Marsh stated that as they say, the rest is history and scores of future superintendents and directors would benefit from this pairing.
Superintendent Marsh commented that although these two men are different in many ways, they are so alike in others. Both brought vibrant, creative and innovative leadership to their module. Candidates looked forward to taking Barry and Lorne’s module and not just for the famous dinners on Wolfe Island. Both men became Directors of Education – Barry with Limestone and Lorne with Renfrew County Catholic. Superintendent Marsh remarked that presenting the SOQP summer module was always a top priority no matter how busy their schedules. Leaders since they were boys, both brought that natural leadership ability to all that they did whether coaching, mentoring, playing a mean game of golf or dynamically leading their respective boards of education. In
addition, they both have taken their leadership skills beyond their boards and the region to impact on key provincial initiatives.
Superintendent Marsh reported that the Network was created to provide a way for all boards in the region to benefit from the strengths of its people. She said that we are so fortunate that Barry and Lorne saw the Network worthy of their talents for so many years. They exemplify what we are all about – building leadership opportunities, growing effective leaders, always ensuring that their boards had strong representation on Network committees and valuing what the Network provided to their boards and the region. Superintendent Marsh said that there are no more deserving recipients than Lorne Keon and Barry O’Connor for the 2010 EOSDN Outstanding Service Award.
Superintendent Marsh, on behalf of the Eastern Ontario Staff Development Network, presented the 2010 EOSDN Outstanding Service Award certificate to Mrs. O’Connor, in recognition of Barry O’Connor’s outstanding service to the Network over a period of time.
Mrs. O’Connor thanked Superintendent Marsh for the certificate.
2010 Wess Garrod HEAL Award
Chair Chadwick advised that the Wess Garrod HEAL Award is an annual award that was established on the retirement of Supervising Principal Wess Garrod in 2006, in recognition of his personal and professional dedication in the area of student and staff wellness, and his contribution in promoting healthy active living for all.
Chair Chadwick advised that the Wess Garrod HEAL Award is presented annually to one employee of the Limestone District School Board, who has contributed in a variety of ways to the promotion and improvement of Healthy Living for All. She called on Wess Garrod and HEAL Committee Chair Lisa Ferguson, a teacher at Sharbot Lake High School, to come forward to recognize this year’s recipient, teacher Mike Byes from First Avenue Public School.
Mr. Garrod thanked the Board for the privilege of participating in this evening’s meeting. He said that whether one is five years old or 85 years old, life is but lived and enjoyed when one is healthy. He commented that supporting good health through active living for all students and staff of the Limestone Board is making a difference now, and will in the future of everyone’s life. He said that he could not applaud the Board enough for doing this.
Mr. Garrod thanked that HEAL Committee for their continued dedication and support for the Healthy Education Active Living Program. He said that tonight we have the honour of recognizing the work of Mike Byers, for his outstanding efforts to improve the quality of life of people with whom he is connected.
Lisa Ferguson said that it was a pleasure to take this opportunity to acknowledge a leader in the Limestone District School Board who has been awarded the Wess Garrod Healthy Education Active Living Award. She advised that this award was created when Mr. Garrod retired from the school board and it is awarded annually to a person who has contributed in many ways to the promotion and improvement of Healthy Active Living for everyone at their school, as well as throughout the district.
Ms. Ferguson stated that Mike Byers is a champion of healthy active living at First Avenue Public School, in the community and across the Limestone District School Board. She said that he is the motor that drives all the Health and Physical Education activities at First Avenue Public School. She said that although this is not an exhaustive list, she shared some of the activities, sports and attributes that reflect the commitment and passion that Mike brings to the physical education and training of all students. She advised that Mike coordinates all the tournament dates for all the sports and acts as liaison to other coaches on staff; he personally coaches Cross-Country, Track and Field, and Boys’ Basketball; he coordinates the TV Turn-Off Challenge and any of the special
events promoting healthy, active living at First Avenue Public School; he tracks First Avenue’s progress for the HEAL survey and submits the data; he coordinates Jump Rope for Heart; he disseminates all the literature pertaining to Physical Education and Health in the school; he supervises Running and Reading on rotation; and he acts as a role model to all staff and students in his own healthy and active lifestyle, and as a teacher who consistently provides Daily Physical Activity (DPA) to his class and leadership in physical education classes. Mr. Garrod stated that Mike also coaches outside of his school. Last year, he coached football at Ernestown, and previously at QECVI. He also coordinates school-wide DPA, and he offered a workshop to the Board at the April Professional Development Day this year.
Lisa Ferguson stated that she is delighted that Mike Byers has been selected as this year’s recipient of the Wess Garrod HEAL Award.
Mr. Byers thanked Mr. Garrod and Ms. Ferguson for the award.
Chair Chadwick congratulated Mike Byers for being the 2010 recipient of the Wess Garrod HEAL Award.
Trustee Chadwick thanked Wess Garrod and Lisa Ferguson for presenting the award.
2009-2010 Associate Teacher Award
Chair Chadwick introduced Dr. Peter Chin from the Queen’s University Practicum Office of the Faculty of Education, who was present to introduce this year’s Associate Teacher of the Year, as well as the Associate School of the Year. She called on Dr. Chin to come forward to present the awards.
Dr. Chin brought greetings on behalf of the Faculty of Education. He advised that Stephen Elliott has been appointed Dean of Education, Rebecca Luce-Kapler has been appointed Associate Dean of Graduate Studies and Research, and he is the Associate Dean of Undergraduate Studies and the Coordinator of Practicum. Dr. Chin commented on the strong partnership the Faculty of Education has with the Limestone District School Board.
Dr. Chin advised that the Practicum Office recognizes five teachers annually from approximately 1,800 associate teachers from across the province. He advised that Associate Teacher Awards are given to outstanding Associate Teachers for their excellent contributions to the Faculty of Education and to their teacher candidates. The awards are made available each year by the Practicum Office to recognize Associate Teachers whose programs and mentoring are exemplary, and whose commitment has resulted in excellent practica placements for their candidates.
Dr. Chin called on Mike Moll, a teacher at Sydenham High School, to come forward. He indicated that Mr. Moll was selected to receive a 2009-2010 Associate Teacher Award.
Dr. Chin read quotes from the nomination letters for Mr. Moll. He presented him with a plaque indicating that the award was presented by the Faculty of Education to the Associate Teacher for his/her outstanding contribution to teacher education.
Mr. Moll thanked Dr. Chin for presenting the award to him.
Chair Chadwick congratulated Mr. Moll on receiving this prestigious award, and for the mentorship he provides to young teachers.
2009-2010 Associate School
Dr. Chin called on Principal Al Baker, QECVI, and teacher Erika Wyncoll to come forward.
Dr. Chin advised that QECVI was selected as a 2009-2010 Associate School of the Year. He indicated that letters of support were written by teacher candidates, reading quotes from three of the letters received in the nomination package. He said that the award is being presented by the Faculty of Education to QECVI for its outstanding contribution to teacher education.
Ms. Wyncoll thanked Queen’s for sending QECVI the best teacher candidates. She said that staff at the school made an effort to make them part of QECVI’s family, and that entailed giving them extra work to do. She said that she believes that the teacher candidates felt useful. She stated that it was a joy to have the teacher candidates at QECVI.
Chair Chadwick congratulated Principal Baker, Erika Wyncoll and the staff at QECVI on receiving this prestigious award.
Chair Chadwick thanked Dr. Chin for attending this evening’s meetings to share his praise for Mr. Moll and for QECVI. She stated that the Board is proud of its teachers and schools, and the strong partnership it has with Queen’s University and the Practicum Office in the placement and development of teacher candidates.
Dr. Chin thanked the associate schools and teachers who participated in the program.
Presentation to Student Trustees
Chair Chadwick stated that it was her pleasure to recognize the outgoing Student Trustees. She called on Student Trustee Emelia Myles-Gonzalez to come forward. She advised that Student Trustee Joan Young had sent regrets as she was ill this evening.
Chair Chadwick stated that Emelia and Joan have served the Limestone District School Board extremely well. She said that every year, our Student Trustees build on the lessons and successes of the previous student leadership. She commented that this year, Joan and Emi have not only built upon the successes before them, but they have really connected the students of the Limestone District School Board in a deep and meaningful way.
Chair Chadwick said that Emi and Joan’s leadership with the LimeAid benefit concert was a significant achievement this year. She congratulated them on the success of the concert, noting that LimeAid was taken to a whole new level under their leadership.
Chair Chadwick commented that both Emi and Joan have provided excellent leadership for their fellow students on Interschool Council, and their respective schools, Sydenham High School and KCVI, as well as having provided a strong voice provincially with the Ontario Student Trustees’ Association.
Chair Chadwick advised that both Emi and Joan were recognized recently by their schools and were each named one of this year’s 11 Limestone Student Achievers, an annual award that honours student leaders. She said that whether it is performing at the Sears Drama Festival, championing diversity, or providing a voice at the Board table or across the province, they have both done so with poise, dignity and intelligence.
Chair Chadwick stated that Emi and Joan’s dedication to their fellow students and public education are exemplary. She said that they both have given of their time and skills to make the Limestone District School Board a better place. She thanked them for their work.
Chair Chadwick, on behalf of Trustees and Senior Staff of the Limestone District School Board, presented Emelia Myles-Gonzalez with a plaque in appreciation of her contribution to the Limestone District School Board as Student Trustee, and in recognition of her outstanding service to students in the district. She also presented her with a $2,500 honorarium.
Chair Chadwick stated that she would get Student Trustee Young’s plaque in appreciation of her contribution to the Limestone District School Board as Student Trustee, and in recognition of her outstanding service to students in the district, as well as her $2,500 honorarium to her.
Chair Chadwick wished Student Trustees Myles-Gonzalez and Young well in all of their future endeavours, noting that Joan will be attending the Concurrent Education Program at Queen’s University, and Emi will be attending Trent University, pursuing a Bachelor of Science degree.
Student Trustee Myles-Gonzalez thanked the Board for the plaque and honorarium. She read a poem that she had written in which she thanked the Board for providing her with the opportunity to be a Student Trustee, and for the experiences she had in this role.
Introduction of Incoming Student Trustees
Student Trustees Myles-Gonzalez and Young introduced the 2010-2011 Student Trustees, Ben Fisher, a student at Sydenham High School and Megan Kiley, a student at LCVI.
The Chair called a five-minutes recess.
DECLARATION OF CONFLICT OF INTEREST
Trustee Goodfellow stated that she would be declaring a conflict of interest when the Committee of the Whole (Budget) Minutes of May 31 and June 8, 2010 are considered, as her son is an employee of the Limestone District School Board.
Chair Chadwick advised that there is an additional item to be added to the agenda in Private Session.
MOVED BY Trustee Goodfellow, seconded by Trustee McLaren, that the agenda, as amended, be adopted.– Carried
Chair Chadwick stated that she would like to add to this evening’s presentation by noting awards were also presented by the State University of New York at Potsdam’s teacher education program. She congratulated Keith Cahill, a Grade 5/6 teacher at Joyceville Public School, for winning the outstanding teacher award for 2009-2010; and she also congratuated Supervising Principal Richard Holmes for winning the Outstanding School Administrator Award from SUNY Potsdam School of Education and Professional Studies for going beyond expectations in support of teacher preparation.
Chair Chadwick commented that in just a few short weeks we’ll be at the end of the 2009/2010 school year. Secondary students are preparing for and writing exams and she expects elementary teachers are trying to contain their students’ excitement as the holidays approach.
Chair Chadwick thanked all of our retiring staff: teachers, administrators, and support staff, whose lengthy and varied careers we celebrated at the Silver and Gold ceremony recently. She said that the Limestone District School Board and the students have been truly fortunate to have so many dedicated professionals committed to the honourable career of education.
Chair Chadwick congratulated all of our secondary graduates who are moving on to their chosen destinations. She said that we know that as Limestone graduates they have been well-prepared for their futures, and she wished them much success and happiness as they face new challenges and opportunities.
Chair Chadwick thanked her fellow Trustees for so capably chairing and sitting on the various committees of the Board this past academic year. She said that their thoughtful guidance and contributions have helped to make a difference.
Chair Chadwick, on behalf of all Trustees, wished students, staff, teachers, administrators a safe and happy summer vacation. She said that she hopes that they are able to combine some well-needed rest with fun-filled activities.
Chair Chadwick commented that lastly, there is always a moment of sadness when one (or more) of the Senior Staff decides that the time has come to leave us. She thanked Supervising Principal Beth Woodley and Manager Glen Carson for all their years of public service and for making a difference in the lives of so many children. She congratulated them both on their wonderful careers and wished them all the best as they face many new adventures in retirement.
Chair Chadwick wished everyone a wonderful summer.
The Director echoed Chair Chadwick’s comments and appreciation to staff, parents and communities. She said that it has been a busy, exciting and positive school year. She commented that it is an honour for her to be part of the Limestone District School Board. She thanked Trustees for their open, reflective and thoughtful communication throughout the school year, saying it is a privilege to work with them. The Director thanked the Chair of the Board for her guidance and leadership over the past few months.
The Director indicated that the Education Quality and Accountability Office (EQAO) provincial results for the Ontario Secondary School Literacy Test (OSSLT) were released, stating that we are very proud of Limestone’s results this year. She said that when we look at the provincial results, we are pleased that Limestone’s overall results show gains and the deferral rate is down. She said that the positive results are due to the collective hard work of Superintendent Norah Marsh, Supervising Principal Midwood, Principals, teachers, support staff and students. She said that focused intervention in literacy is increasing success for many groups of students, and we expect to continue to build momentum in future years.
The Director advised that schools that will be included in the second phase of the Early Learning Program, which is scheduled for September 2011, are: Rideau Heights Public School, J.G. Simcoe Public School and Fairfield Elementary School. She said that the staff who are involved are getting excited in the planning and preparation of the program stage.
The Director commented that the national Pathways to Education program is a community-based program that has had phenomenal success in keeping at-risk students in school, and increasing graduation rates. She said that the program is being expanded to Kingston.
The Director advised that the host agency in Kingston is the Kingston Community Health Centres. She said that the implementation of this program in Kingston will bring together additional resources to respond to the growing need for a comprehensive community-based program to support youth education, and dramatically increase their success and graduation rates.
Director Hunter reported that the focus neighbourhoods for this program will include youth who live in the area bounded by Raglan Road to Conacher Drive between Division and Montreal Streets, most of whom will attend QECVI, with some others who will attend Regiopolis-Notre Dame Catholic High School.
The Director reported that Pathways to Education is a comprehensive national program that offers academic, social and financial support, as well as advocacy. It tutors and mentors students so they’ll stay on track, and it makes sure that they have the means to get to school. It lines them up with internship programs, helps them apply to college and exposes them to a broader world. It raises their expectations also.
Director Hunter advised that the program starts in Grade 9. Grade 8 students are eligible to register now for participation this fall. Elementary Principals have provided information letters and Consent to Release Information forms to all parents of eligible students. Once permission to contact has been granted, a representative from Kingston Community Health Centres connects with the parents and explains in more detail the terms and conditions, and registers the student in the program.
The Director reported that the Limestone District School Board is the 11th project in the country. She said that it was offered to us on a proposal based on demographics and school community.
Chair Chadwick thanked the Director for her update.
EXPRESSIONS OF CONDOLENCES
Trustee Jackson extended condolences to Sylvie Abraham-Glanzberg, a teacher at École Polson Park School, on the loss of her mother.
Trustee Jackson extended condolences to Don Wartman, a teacher at École Polson Park School, on the loss of his grandmother.
Trustee Brown extended condolences to Shirley Shetler, a Senior Clerk at Ernestown Secondary School, and to Ramona Truscott, Office Manager at Ernestown Secondary School, on the loss of Shirley’s father and Ramona’s father-in-law, the late Victor Truscott.
Trustee Brown extended condolences to Erin LaRochelle, a teacher at Odessa Public School and Yarker Family School, on the loss of her grandfather.
Trustee Beavis extended condolences to Kathy Ross, a teacher at Truedell Public School, on the loss of her sister-in-law.
Trustee Beavis extended condolences to Elisabeth Sorensen, a teacher at Module de l’Acadie, on the loss of her mother.
Trustee Beavis extended condolences to the family of the late Francis Bell, a retired teacher who taught at Frontenac Secondary School for many years, on the loss of Francis.
Trustee French extended condolences to Emily Kemp, a teacher at Selby Public School, on the loss of her grandmother.
Chair Chadwick extended condolences to Brenda MacRae, Executive Secretary, on the loss of her mother.
Chair Chadwick extended condolences to Teri Sullivan, a teacher at Lord Strathcona Public School, on the loss of her father.
EXPRESSIONS OF CONGRATULATIONS
Trustee Goodfellow congratulated the cast and crew at North Addington Education Centre for their wonderful performance of the musical “Mulan”.
Trustee French congratulated Greg Boyle, an educational assistant at The Prince Charles School, and his wife, on the birth of their son.
Trustee Beavis congratulated Ash Freeland, a teacher at Bayridge Pubic School, and his wife Amanda, an occasional teacher, on the birth of their son.
Chair Chadwick congratulated Catherine Fife on being acclaimed as President of the Ontario Public School Boards’ Association.
MOVED BY Trustee French, seconded by Trustee McLaren, that the Board Minutes of May 26, 2010, as amended, be approved.
Trustee French stated that under Expressions of Congratulations, she would like an additional Expression of Congratulations included to Sandhurst Public School staff and students on raising $3,035.85 from the Hoops and Jump Rope for Heart Fundraiser in support of the Heart and Stroke Foundation. She extended a special thanks to Mrs. Morrisey and her student leaders from Grades 6 and 8, and to the four parent volunteers who counted money and issued donation receipts.
The original motion was called and Carried.
Trustee Goodfellow declared a conflict of interest with respect to Committee of the Whole Board (Budget) Minutes of May 31, 2010 and June 8, 2010, as her son is an employee of the Limestone District School Board, and she withdrew from the meeting.
MOVED by Trustee Beavis, seconded by Trustee Brown, that the Committee of the Whole Board (Budget) Minutes of May 31, 2010, as distributed, be approved.–Carried
MOVED BY Trustee Beavis, seconded by Trustee Murray, that the Committee of the Whole Board (Budget) Minutes of June 8, 2010, as distributed, be approved.–Carried
Trustee Goodfellow returned to the meeting.
MOVED BY Trustee Jackson, seconded by Trustee Goodfellow, that the Committee of the Whole Board (Policy) Minutes of June 14, 2010, as distributed, be approved.–Carried
BUSINESS ARISING OUT OF THE MINUTES
Trustee Beavis referred to the motion from the Committee of the Whole (Budget) meeting of June 8, 2010, where it was recommended that the Board approve a budget of $235,556,000 for the 2010-2011 year. He said that this will be the first year that the Board is passing a budget in accordance with the new Public Sector Accounting Standards (PSAB). He commented that it was a most interesting budget exercise this year, as Trustees had to make the transition from the budget format used in past years, to the new PSAB format in effect now.
Trustee Beavis thanked staff for their hard work in preparing all of the budget documents, including preliminary revenue, expenditure and capital budgets, and for providing all other relevant information during the course of the budget meetings. He reported that Manager Peter Lynch made the transition to the PSAB format a much easier exercise for Trustees by initially presenting the budget information in the format used in past years and then providing a transitional template, which made it easier to understand the changes required to move to the new PSAB format.
Trustee Beavis remarked that he believes that it is important once again for the Board to express its appreciation to the Ministry of Education and the provincial government for its ongoing support for education. He stated that the protracted global downturn is a reality; however, our provincial government continues to make Education a key priority and they continue to invest significantly in our students.
Trustee Beavis reported that we have had to make some cuts in developing the 2010-2011 budget. He said that despite our best efforts, we still had to use $990,000 of accumulated surplus funds in order to balance the 2010-2011 budget. He commented that we will have to work diligently over the next year to find further budget savings going forward that will have the least impact on our students.
Trustee Beavis stated that despite these cuts, the budget continues to align with the Board’s current five-year strategic planning initiatives in support of student success. Funding has been included to support specific strategic plan initiatives such as professional learning for staff, the continuation of expanded learning opportunities/programs, the continued implementation of the JK/SK Early Learning Program, the construction of two new elementary schools, support for the Board’s energy management initiatives and the implementation of the Board’s long term capital program, but to name a few.
Trustee Beavis thanked Trustees for their time and thoughtful consideration of staff reports and presentations from external groups. He said that Trustees take their fiduciary responsibility very seriously. He said that he knows that we always keep students at the forefront of all of our budget deliberations and we will continue to do so in the future. Trustee Beavis thanked everyone for their hard work and dedication on behalf of our students.
EDUCATION/HUMAN RESOURCES COMMITTEE
Trustee Brown presented the report of the Education/Human Resources Committee of May 19, 2010.
MOVED BY Trustee Brown, seconded by Trustee Goodfellow, that the report of the Education/Human Resources Committee of May 19, 2010, be received.–Carried
Trustee French presented the reports of the Property/Operations Committee of May 25 and June 8, 2010.
MOVED BY Trustee French, seconded by Trustee McLaren, that the reports of the Property/Operations Committee of May 25 and June 8, 2010, be adopted.
The following motions were included in the Property/Operations Committee Meeting Minutes adopted, and are passed in accordance with Policy 9, Section 8:3:
Installation of Lighting System at LaSalle Secondary School
That the Board accept the proposal from the Friends of LaSalle to purchase and install lighting on the Berk Brean Field located east of the LaSalle Secondary School building.
Annual Accessibility Plan, September 2010-August 2011
That the Annual Accessibility Plan, September 2010-August 2011, be approved.
Request for Proposal for Mechanical/Electrical Engineering Services
That David Downey Engineering Ltd. be awarded the contract for mechanical/electrical engineering services, for a three-year period.
Tender – Mechanical Upgrading and Remediation Project at Napanee District Secondary School
That the tender for the Mechanical Upgrading and Remediation Project at Napanee District Secondary School be awarded to H.R. Doornekamp Construction Ltd., in the amount of $5,115,000; it being the lowest bid received and meeting the specifications of the call for tender.
That Administrative Procedure 515 (Purchasing Procedures) be set aside in order that Facility Services can complete the significant capital projects that need to be completed during the 2010 summer period, it being understood that formal quotations will still be obtained from the Board’s list of approved pre-qualified vendors.–Carried
Trustee Jackson referred to paragraph 2, page 56, Administrative Procedure 551, and asked about the United Way being listed as an entity in the Notification Process. Superintendent Richard stated that the United Way has been removed from the organizations listed as entities as there were not included as an agency to be listed in the regulation.
The original motion was called and Carried.
SPECIAL EDUCATION ADVISORY COMMITTEE
Trustee Crawford presented the reports of the Special Education Advisory Committee of May 27 and June 9, 2010.
MOVED BY Trustee Crawford, seconded by Trustee Murray, that the reports of the Special Education Advisory Committee of May 27 and June 9, 2010, be received.–Carried
Trustee French advised that she would distribute her report from the Board of Directors’ meeting electronically to Trustees.
Trustee French reported that at the OPSBA Annual General Meeting held at the beginning of June, Catherine Fife was acclaimed President of OPSBA, and Lori Lukinuk was elected First Vice-President and Michael Barrett was elected Second Vice-President.
Trustee French advised that with regard to policy and constitutional amendments, an amendment was made to eliminate two equal Vice-Presidents; therefore, there is now a First Vice-President and a Second Vice-President. She advised the priorities brought forward at the OPSBA AGM, were all endorsed.
Trustee French advised that work suggestions for next year will go forward to the executive in August, and that the recommendations will come forward at the OPSBA Board of Directors’ meeting in September.
Trustee French reported that the OPSBA Policy Development and Education Program Work Teams remain the same, noting that Trustee Crawford is a member of the Policy Development Work Team, and Trustee Goodfellow is a member of the Education Program Work Team.
Trustee French reported that information about the Early Learning Program as it relates to staffing was shared at the AGM. She indicated that a legal presentation on Bill 177 was provided at the AGM.
Trustee Crawford advised that a joint meeting of the OPSBA Policy Development and Education Program Work Teams will be held September 17, 2010.
Chair Chadwick thanked Trustees French and Crawford for providing the above-noted information.
SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE OF THE WHOLE BOARD
Trustee McLaren presented the report of the School Enrolment/School Capacity Committee of the Whole Board of May 17, 2010.
MOVED BY Trustee McLaren, seconded by Trustee Goodfellow, that the report of the School Enrolment/School Capacity Committee of the Whole Board of May 17, 2010, be adopted.
The following motions were included in the School Enrolment/School Capacity Committee of the Whole Board Meeting Minutes adopted, and are passed in accordance with Policy 9, Section 8:3:
Receipt of the Senior Staff Follow-Up Report Concerning the Accommodation in the Sharbot Lake Family of Schools Area
1. That the Limestone District School Board approve the building of a new school in Sharbot Lake to accommodate the students from the present catchment areas of Hinchinbrooke Public School, Sharbot Lake Public School, Sharbot Lake Intermediate School and Sharbot Lake High School.
2. That the Limestone District School Board continue to work in cooperation with the Ministry of Education to provide funding for the building of a small rural school.
3. That the Board approve the maintenance of Clarendon Central and Land O’Lakes Public Schools and the closure of Hinchinbrooke Pubic School, Sharbot Lake Public School, Sharbot Lake Intermediate School and Sharbot Lake High School upon the completion of the new school.
4. That the Senior Staff continue to explore strategies to ensure:
• continued improvement of the programming and achievement results fo all of the schools in the Sharbot Lake Family of Schools;
• a strong link among the programs and staff at Land O’Lakes Public School, Clarendon Central Public School and the new school including the administrative structure.
5. That the Limestone District School Board investigate the possibility of engaging the Algonquin and Lakeshore Catholic District School Board, the Municipalities of Central and North Frontenac and community agencies in the sharing of space and cost in the building of a new school. Partnerships with agencies offering daycare programs and youth activities as well as the North Frontenac Little Theatre would be most beneficial to the students and the community.
6. That the Limestone District School Board consider the new school as a possible site for a Choices at Seven program or the extended French program.
7. That the Limestone District School Board promote the E-learning possibilities to ensure that the secondary students can remain in the area and still receive the credit options needed for their future destinations.
8. That the Limestone District School Board embrace the opportunity to build a unique new school, which has significance, as it respects and reflects the characteristics of the school communities served.
9. That the design of the Primary wing of the new school reflect as much as possible the Board’s commitment to implementing the recommendations in the Pascal report on the early years, With Our Best Future in Mind, as related to the provision of appropriate environments and seamless transitions for kindergarten and pre-kindergarten aged children.
10. That the existing playground equipment be removed and installed on the new school site, as appropriate.
11. That in the planning and development process for the new school the LDSB incorporate long-term strategies that are respectful and inclusive of th community cultures and traditions of the existing school communities.
12. That in the planning and development process for the new school the LDSB and Tri-Board Student Transportation Services review the current bus routes with a view to reorganizing them in a way that would minimize student transportation times, with the goal being less than 60 minutes transportation time for every student.
13. That in the planning and development process for the new schools the LDSB consider the extent to which “green” or environmentally friendly initiatives can be included both in the design of the school buildings/alterations and in the creation of eco-friendly school years.
14. That the landscaping and architectural design process incorporate items that are engaging and valuable to each school, such as memorial trees and gardens and playground structures.
15. That in the planning and development process for the new school there be a clearly planned and communicated strategy for the transfer of students, staff and resources at all levels.
16. That in the planning and development process, the LDSB unite the former school communities under one name.
Board Room – Education Centre
1. That the LDSB Boardroom be named the Barry C. O’Connor Boardroom;
2. That a plaque be mounted bearing his name and inscribed underneath his name, the phrase, “Our Students, Our Future”;
3. That this recognition be announced during the May 20, 2010 memorial tribute by the Trustee speaking about the creation of the LDSB (Trustee Brown); and
4. That appropriate signage be erected outside the Boardroom.
The original motion was called and Carried.
Trustee Goodfellow presented the report of the School Enrolment/School Capacity Committee of the Whole Board of June 14, 2010.
MOVED BY Trustee Goodfellow, seconded by Trustee McLaren, that the report of the School Enrolment/School Capacity Committee of the Whole Board of June 14, 2010, be adopted.
The following motion was included in the School Enrolment/School Capacity Committee of the Whole Board Meeting Minutes adopted, and is passed in accordance with Policy 9, Section 8:3:
Kingston West and Loyalist Township PARC Report
That the report of the Kingston West and Loyalist Township Program and Accommodation Review Committee, be received.
The original motion was called and Carried.
ENVIRONMENTAL SUSTAINABILITY AD HOC COMMITTEE
Trustee Murray presented the report of the Environmental Sustainability Ad Hoc Committee of May 31, 2010.
MOVED BY Trustee Murray, seconded by Trustee Jackson, that the report of the Environmental Sustainability Ad Hoc Committee of May 31, 2010, be received.–Carried
Trustee Murray thanked the members of the Limestone Environmental Education Policy Ad Hoc Committee and the Chair of the ad hoc committee, Darren Seymour, for all of the hard work put into the Environmental Education Administrative Procedure. She advised that the members of the ad hoc committee were: Chair Darren Seymour, Debbie Villeneuve, Dwight Sheard, Joe Hendry, Glen Carson, Patrick Fisher, Nabil Mailloux, Karne Kozolanka, Donna Jackson, Stephanie Raeburn-Gibson, Theone Cooper, Mike Sewell, Jan LeClair, Trustee Paula Murray and Regional Environmental Education Lead Michael Fraught.
Trustee Murray said that this ad hoc committee was truly a collaborative effort, commenting that every stakeholder in the Limestone District School Board was represented at the table: Parent Council Liaison Committee, ETFO, OSSTF, CUPE, Facility Services, Purchasing, Senior Staff – Curriculum and Operations, Trustees and the community. She said that it was clear that Environmental Education is a priority and that at the end of the day, it is about educating our students.
Trustee Murray reported that the ad hoc committee met bi-weekly for over three months and produced a document that is accessible to everybody in the interest of our students. She indicated that a tight timeline was met, knowledge was shared, and the ad hoc committee gave the Board a point from which to move forward.
Trustee Murray thanked the Ministry of Education for providing our Board with the Regional Environmental Education Lead – Michael Fraught. She said that Mr. Fraught provided the ad hoc committee with the guidance to produce a document that meets Ministry guidelines, but allowed for local input.
Trustee Murray said that what seemed like an overwhelming task at first, was met with lively discussions and thoughtful judgment. She said that it was a pleasure for her to be part of this ad hoc committee and she looks forward to this document’s future.
Trustee Murray congratulated the recently certified EcoSchools at Limestone, on achieving EcoSchools certification.
STUDENT TRUSTEE REPORT
Student Trustee Myles-Gonzalez reported that approximately $1,500 was made at the LimeAid Benefit Concert and that the proceeds would be divided between the Food Sharing Project and Kingston Youth Centre. She thanked the LDSB and the Limestone Learning Foundation for making the concert possible.
Student Trustee Myles-Gonzalez reported that she will be attending the 10th Annual OSTA Conference. She further reported that she is part of OSTA’s Mentorship Program.
Student Trustee Myles-Gonzalez, on behalf of Student Trustee Young and herself, thanked the Board for the opportunities they had as a result of their Student Trustee role.
Chair Chadwick thanked Student Trustee Myles-Gonzalez for her report. She said that it was sad to see she and Student Trustee Young leave their Student Trustee positions, but that we know they will have wonderful bright futures ahead of them.
Student Trustee Myles-Gonzalez withdrew from the meeting.
MOVED BY Trustee Crawford, seconded by Trustee Goodfellow, that, subject to trustees’ scrutiny and satisfactory information concerning questions not later than the next following regular meeting of the Limestone District School Board, Finance Accounts for the month of May 2010 (SDS Disbursement Batches 24337-24470) totalling $10,368,996.87 and (SDS Disbursement Batches 24382-24472) totalling $5,420.68 US, as certified by the Superintendent of Business Services, and in accordance with Policy 3, subsection 3.1, be approved.–Carried
Trustee Crawford thanked Peter Lynch, Manager of Financial Services, for the time he took to answer her questions.
FULL DAY EARLY LEARNING – EXTENDED DAY PROGRAMS
MOVED BY Trustee French, seconded by Trustee Goodfellow:
1. That the Board confirm that the Limestone District School Board will not be operating Early Learning Extended Day programs in the elementary schools identified by the Ministry of Education as Phase 1 schools in accordance with Schedule 1 of Ontario Regulation 224/10 and as such, no calculation of an Extended Day Program fee is required; and
2. That the Board affirm to the Minister of Education that this conclusion was reached in good faith, based on the information received and used to arrive at recommendation (1) above in accordance with Section 2.(2)(a) of O.Reg. 225/10.
INTERNAL REPORTS AND OTHER COMMUNICATIONS
(a) Samples of “An Educated Minute,” produced by Kathy Leverette and aired daily (Monday through Friday) on Lite FM 101.3 at 11:10 a.m. The web site address for “An Educated Minute” is: www.educatedminute.com.
EXTERNAL REPORTS AND OTHER COMMUNICATIONS
(a) From the Elementary Teachers’ Federation of Ontario, a letter advising district school boards that ETFO would be seeking to solicit the Catholic and public Early Childhood Educator positions across the province for their union membership.
(b) From David Penney, Board Chair, Keewatin-Patricia District School Board, a copy of a letter dated June 8, 2010, to the Minister of Education regarding Accumulated Surpluses and Special Education High Needs Amount.
(c) From Deborah Massaro, Chair, Lakehead District School Board, a copy of a letter dated May 19, 2010, to the Minister of Education, thanking the Ministry for implementing the Regional Environmental Education Lead (REEL) Role, and asking the Ministry to reconsider its decision to end the REEL program.
(d) From Cathy Curry, Chair, Ottawa-Carleton District School Board, a copy of a letter to The Honourable Dalton McGuinty, Premier of the Province of Ontario, dated June 4, 2010, expressing their concerns with regard to the implementation of the Early Learning Program.
(e) From Cathy Curry, Chair, Ottawa-Carleton District School Board, a copy of a letter to The Honourable Jason Kenney, Citizenship and Immigration Canada, dated June 3, 2010, regarding language support and settlement services for immigrant children and youth.
August 18, 2010 Board Meeting 5:00 p.m.
OTHER SPECIAL MEETINGS/EVENTS
August 26-27, 2010 Trustee Retreat
Secondary School Graduation Dates
June 18, 2010 Second Chance Program Graduation Ceremonies
(Lion’s Hall, 824 John Counter, Kingston) 2:00 p.m.
June 23, 2010 Streetsmart Graduation Ceremonies
(St. Paul’s Church, corner of Queen & Montreal Streets) 1:00 p.m.
June 28, 2010 LC-LEC Graduation Ceremonies
(LCVI Cafeteria) 2:00 p.m.
June 28, 2010 North Addington Education Centre
Graduation Ceremonies 7:00 p.m.
June 29, 2010 Bayridge SS Graduation Ceremonies 4:00 p.m.
June 29, 2010 Ernestown SS Graduation Ceremonies 7:00 p.m.
June 29, 2010 Frontenac SS Graduation Ceremonies 7:30 p.m.
June 29, 2010 KCVI Graduation Ceremonies
June 29, 2010 LaSalle SS Graduation Ceremonies 7:00 p.m.
June 29, 2010 LCVI Graduation Ceremonies 3:00 p.m.
June 29, 2010 QECVI Graduation Ceremonies 6:30 p.m.
June 29, 2010 Sydenham HS Graduation Ceremonies 5:00 p.m.
October 8, 2010 Sharbot Lake HS Graduation Ceremonies 7:00 p.m.
November 6, 2010 Napanee District SS Graduation Ceremonies 4:30 p.m.
RECESS TO PRIVATE SESSION
MOVED BY Trustee Goodfellow, seconded by Trustee French, that the Board recess at 7:45 p.m. for five minutes to reconvene in Private Session at 7:50 p.m.–Carried
COMMITTEE OF THE WHOLE BOARD
MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the Board resolve itself into a Committee of the Whole Board in Private Session at 7:50 p.m.– Carried
PRIVATE SESSION - ATTENDANCE
H. Chadwick, Chair G. Beavis, Vice-Chair H. Brown
E. Crawford L. French A. Goodfellow
D. Jackson B. McLaren P. Murray
Trustee Brown declared a conflict of interest with regard to the May 25, 2010 Property/Operations Committee minutes as a family member is involved in the land acquisition for the new school in the Greater Napanee Area, and she withdrew from the meeting.
Trustee French presented the reports of the Property/Operations Committee of May 25 and June 8, 2010.
MOVED BY Trustee French, seconded by Trustee Goodfellow, that the reports of the Property/Operations Committee of May 25 and June 8, 2010, be received.–Carried
Trustee Brown returned to the meeting.
The Elementary and Secondary teaching staff changes were received as information.
Manager of Facility Services
Superintendent Labrie reported that David Fowler has been appointed Manager of Facility Services, effective July 5, 2010.
SAFE SCHOOLS UPDATE
Supervising Principal Woodley provided a Safe Schools update.
Director Hunter provided an update on a personnel matter.
COMMITTEE TO RISE AND REPORT
MOVED BY Trustee Brown, seconded by Trustee Crawford, that the Committee of the Whole Board rise and report to the Board and the resolutions of the Committee of the Whole Board, noted above, be resolutions of the Board and made public.–Carried
MOVED BY Trustee Goodfellow, seconded by Trustee Murray, that the meeting adjourn at 8:45 p.m.-Carried