Special Board Meeting
Limestone District School Board
March 30, 2011
A special meeting (Business) of the Limestone District School Board was held in the Board Room at the Limestone Education Centre, 220 Portsmouth Avenue, Kingston, on Wednesday, March 30, 2011, at 6:00 p.m.
H. Chadwick (Chair)
Krishna Burra, Assistant to the Director, Safe Schools
Jane Douglas, Communcations Officer
David Fowler, Manager, Facility Services
Barb Fraser-Stiff, Superintendent of Education
Tammy Giles, Supervising Principal
Richard Holmes, Supervising Principal
Brenda Hunter, Director of Education
Andre Labrie, Superintendent of Education
Shawn Lehman, Supervising
Peter Lynch, Manager, Financial Services
Norah Marsh, Superintendent of Education
Alison McDonnell, Supervising Principal
Roger Richard, Superintendent of Business Services
Wayne Toms, Manager, ITS
Steve Wowk, CEO, Tri-Board Student Transportation Services
Wynando Moore, Executive Assistant to the Director
The Chair called the meeting to order, welcoming those present to the meeting. She indicated that Trustee Murray was attending the meeting via conference call. The Chair stated that she received regrets from Trustee Ruttan, who knew that she would have had to declare a conflict of interest. Trustees are aware that she is the Chief Governing Officer of the Board for the Limestone Advisory for Child Care Programs and the Ontario Early Years Centre located in Bayridge Public School. Accordingly, as per Board Policy 9 (Board Operations), Section 126.96.36.199, Trustee Ruttan would have excused herself from this meeting and from further discussions regarding the Kingston West/Loyalist Township PARC.
DECLARATION OF CONFLICT OF INTEREST
No Trustee present declared a conflict of interest.
MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that the agenda, as distributed, be adopted.– Carried
SCHOOL ENROLMENT/SCHOOL CAPACITY COMMITTEE
Trustee Goodfellow indicated that the minutes of the meeting of the School Enrolment/ School Capacity Committee of the Whole Board Meeting held on March 1, 2011, were attached to the agenda. She indicated that she would not be reading the minutes word for word as Facilitator Bailey did such a wonderful job of outlining the options in the senior staff report, and as Trustees were already very familiar with the contents of the report and minutes. She read the motion which was as follows:
“MOVED BY Trustee French, seconded by Trustee Goodfellow, that Option 2 as outlined in the Senior Staff Follow Up Report (pages 18 and 19), be approved, as well as the recommendations contained in Section G (Page 20) of the report.”
Trustee Goodfellow indicated that during that meeting, after some discussion, the original motion was called and Carried. She further indicated that resulting from that discussion an additional recommendation was provided, as follows:
“MOVED BY Trustee Murray, seconded by Trustee Crawford, that an additional recommendation be added as follows:
‘District Special Education Programs
That the movement of District Special Education Programs under the recommendation be carefully monitored, to ensure that any supports necessary for the four district Special Education programs being relocated are provided.’”
Trustee Goodfellow indicated that motion was also Carried.
There was a request that the motions contained in the School Enrolment/School Capacity Committee report of March 1, 2011, be considered separately.
Chair Chadwick expressed her intent to vote.
MOVED BY Trustee Goodfellow, seconded by Trustee French, that the report of the School Enrolment/School Capacity Committee of the Whole Board be received, with the exception of the motions contained in the School Enrolment/School Capacity Committee report of March 1, 2011.– Carried
Trustee French stated that Trustees received correspondence from the many parents and community partners expressing concerns, which Trustee French wanted to acknowledge tonight, and it was for this reason that the additional motion was made at the end of the Report so Senior Staff would consider any changes to the Special Education Program carefully.
MOVED BY Trustee Jackson, seconded by Trustee Crawford, that the following recommendation be added to the Limestone District School Board program and accommodation changes for the Kingston West and Loyalist Township Group of Schools:
“The Limestone District School Board will maintain the Primary Autism Program at Welborne Public School.”
Trustee Jackson indicated that a number of letters of support for the Autism Program at Welborne Avenue Public School were received and perhaps maybe at a future time staff recommendations for a change may be warranted, but this motion would provide assurance for the community for continuing the program at Welborne.
It was questioned whether Educational Services staff re-evaluate this program on a regular basis. The Director indicated that Educational Services staff do review all programs on an annual basis, once the Ministry GSN funding announcements are received, usually around the end of March to June. A great deal of work is done in the re-evaluation process, including Principals making their recommendations. The Director acknowledged that this program has been located at Welborne Avenue Public School for a number of years, but that these district programs are based on the needs of the students, and are reviewed by staff on an annual basis in an effort to decide where the program is best to be located.
Trustee Goodfellow stated that the location of the program is a staff decision and should not be a Trustee decision, and as such would be hesitant to support Trustee Jackson’s motion.
Trustee Murray reiterated that Trustee Jackson’s concerns are further addressed in the additional motion brought forward on Page 17 of the School Enrolment/School Capacity Committee of the Whole Board Minutes of March 1, 2011, which provide mechanisms for the careful monitoring of these programs.
The motion of Trustee Jackson and Trustee Crawford was called and LOST.
MOVED BY Trustee French, seconded by Trustee Goodfellow, that Option 2 as outlined in the Senior Staff Follow Up Report (pages 18 and 19), be approved, as well as the recommendations contained in Section G (Page 20) of the report.
Trustee Jackson requested a recorded vote, which was as follows:
YEAS: Trustee Brown, Trustee Crawford, Trustee French, Trustee Goodfellow, Trustee Murray, Chair Chadwick (6)
NAYS: Trustee Beavis, Trustee Jackson (2)
ABSENT: Trustee Ruttan
The motion of Trustee French and Trustee Goodfellow was called and Carried (6:2).
The Chair indicated that the Board must now deal with the second motion which was excluded from approval of the minutes, which was as follows:
“ That an additional recommendation be added as follows:
District Special Education Programs
That the movement of District Special Education Programs under the recommendation be carefully monitored, to ensure that any supports necessary for the four district Special Education programs being relocated are provided.”
MOVED BY Trustee Goodfellow, seconded by Trustee Crawford, that an additional recommendation be added as follows:
District Special Education Programs
That the movement of District Special Education Programs under the recommendation be carefully monitored, to ensure that any supports necessary for the four district Special Education programs being relocated are provided.
For clarity purposes, the details of Option 2 are delineated below:
1. The Ontario Early Years Centre remains at Bayridge Public School in its present space;
2. The Grade 7 and 8 students from Amherstview remain at Amherstview Public School;
3. The Technical Room remains at Amherstview Public School;
4. The port-a-pac remains on site at James R. Henderson Public School for use as classroom, resource and meeting space, for the foreseeable future;
5. The French Immersion program attendance boundaries in Kingston West and Loyalist Township will be adjusted as follows:
a. The J.R. Henderson P.S. French Immersion program boundary to include the catchment areas of J.R. Henderson P.S., Truedell P.S., R.G. Sinclair P.S., R.G.~Sinclair bused area, Welborne Avenue P.S., and Welborne Avenue bused area;
b. The Amherstview P.S. French Immersion program boundary to include the current catchment area as well as the catchment areas of Collins Bay P.S., Bayridge P.S., Bayridge Bused area, Cataraqui Woods E.S., Lancaster Drive P.S., and W.J.~Holsgrove P.S.;
6. The boundaries of Welborne Avenue P.S. and J.R. Henderson P.S. will be changed to include the “J.R. Henderson West” area within the boundary of Welborne Avenue P.S.;
7. The District Special Education Programs will be relocated, as needed, to provide space needed for French Immersion and/or English program students at Amherstview P.S. and Welborne Avenue P.S.;
8. a. That subject to Ministry of Education approval, the Board will construct four additional kindergarten classrooms with washrooms, as well as additional student washrooms for September 2013 or 2014 at J.R. Henderson Public School;
8. b. That subject to Ministry of Education approval, the Board will construct two additional kindergarten classrooms with washrooms, as well as additional student washrooms for September 2013 or 2014 at Amherstview Public School;
9. Monitoring French Immersion Enrolment:
a. That the enrolment of the French Immersion schools is monitored carefully and that additional dual track sites are opened before the schools become highly overcrowded;
b. That the Limestone District School Board assess the need for additional French Immersion sites in under-serviced areas, to address equity of access throughout the district;
That the Limestone District School Board implement the changes for the Kingston West and Loyalist Township area for September 2011;
11. Integration Committee(s)
a. That in addition to the Integration Committee members, established by the Director, as per Board Policy 15 (4.2), the Integration Committee include additional parents to ensure that all of the groups of students moving and those remaining at the affected schools are represented;
b. That teaching staff representatives are selected for the committees from both the English and the French Immersion programs;
c. That the first meeting be called within 30 days of the Board’s decision;
12. Staff Relocation Process:
a. That the Human Resources Department of the Limestone District School Board implement the Board’s established process to manage the relocation of staff and the available positions created by the Board decision;
b. That the Human Resources Department be requested to communicate not only with the teaching staff but also the School Councils and parents in the affected schools by providing a brief communiqué that could be sent home in a flyer or placed in a school newsletter;
13. French Immersion Resources:
a. That, as soon as possible, an inventory and needs assessment be completed of the French Immersion Resources at all affected sites and that this information be forwarded to the Superintendent of Education responsible for French Immersion programs;
b. That the Superintendent of Education, in consultation with the school principals of J.R. Henderson P.S., and Amherstview P.S., review the inventory, decide on any redistribution of resources and establish a list of resources to be purchased through the Superintendent’s office;
a. That as soon as possible following the Board’s decision, the Principals of the schools identified to receive additional students assess the classroom furniture needs and the Principals of the sending schools identify any surplus furniture;
b. That the Superintendent/Supervising Principals with supervision responsibilities for the schools assist the school Principals in ensuring that appropriate furniture is in place for September 2011 and make provision for the purchase of furniture where necessary.
MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the small number of English program students entering Grade 8 in September 2011 who would be moving to Welborne Avenue P.S. as a result of tonight’s decision, be offered the opportunity to remain at J.R. Henderson P.S. for their graduating year, and that the small number of French Immersion students entering Grade 6 in September 2011 who would be moving to Amherstview P.S. for their graduating year be offered the same opportunity. This option would only apply to the upcoming next school year and only to those students in the graduating class of 2011-12. The option would not apply to siblings of graduating students.
Trustee Beavis stated that it was his understanding from the Director of Education that the Principals of the affected schools are in agreement that providing this option is in the best interests of students as it allows them to graduate with their current peer group if they so choose, and avoids them having to make a transition into a new site for one year only. He stated that it is also his understanding from the Director of Education that she, the Board, Senior Staff, and Tri-Board Transportation are in agreement with this option and see no operational impediment to its implementation. Mr. Wowk has confirmed to the Director that busing can be provided at minimal additional cost for one year.
The original motion of Trustee Beavis and Trustee Jackson was called and Carried.
Trustee French stated that it is always rewarding to see the engagement of our community, and she thanked the Director for responding to parents and community partners on the Board’s behalf.
The Chair, once again, thanked Senior Staff, PARC Committee Members, parents, and community members for their input. She stated this has been a long process that went from 6 options to 26 options, with the Ministry adding information in between about Early Learning Kindergarten and other programs.
MOVED BY Trustee Beavis, seconded by Trustee Jackson, that the meeting adjourn at ~7:00 p.m.-Carried